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Brother FAX-8360P 4 Telephone (Voice) Operation, Making Voice Calls with an External Telephone, Manual Dialling with an External Telephone, Search

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4 Telephone (Voice) Operation

Making Voice Calls with an External Telephone

If you connect an external telephone to the machine, the machine can be used to make normal telephone calls. You can dial numbers, by using One Touch or Speed Dial memory, Search function or using the dial pad.

You can also use Chain Dialling or Pause function. (See Chain Dialling , page 22 and Pause , page 23.)

Manual Dialling with an External Telephone

Manual dialling is simply pressing all of the digits of the phone number. 1 Pick up the external telephone’s handset.

2 When you hear a dial tone, dial the number, using the dial pad.

3 To hang up, replace the external telephone’s handset.

Search

You can search for names you have stored in One Touch and Speed Dial memories. (See Storing One Touch Dial Numbers , page 19 and Storing Speed Dial Numbers , page 19.)

1 Pick up the external telephone’s handset.

2 Press Search/Speed Dial, then enter the first letter of the name you’re looking for by using the dial pad.

3 Press or to search the names that are displayed alphabetically.

4 When the screen displays the name you want to call, press Fax Start to begin dialling.

5 When the call is over, hang up.

30Chapter 4

Contents

Page APPROVAL INFORMATION Page Using This Manual Finding Information Symbols Used In This Manual User-FriendlyProgramming Using This Manual User-FriendlyProgramming Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide Setup Advanced Sending Advanced Receiving Polling Remote Fax Options Making Copies Chapter 14 Specifications Steps to prepare and use the machine simply 1 Read the Quick Setup Guide 2 Setting the Document 3 Sending a fax 4 Making a single copy 5 Multiple Copies Advice for Preparation and Simple Use Guide Choosing a Location Connecting the Power Cord Memory Storage Multi-LineConnections (PABXs) If you are installing the machine to work with a PABX: Using Extension Telephones Connecting an External Telephone Answering Device (TAD) Sequence Connections Outgoing Message (OGM) of External TAD Connecting an External or Extension Telephone FAX-8360PControl Panel Overview 4Copy Keys: Enlarge/Reduce MANUAL Options You can quickly and easily select temporary settings (for the next copy only) Contrast Menu Mode Menu Selection Table Page Selections Page 1 Setup Initial Settings Setting the Date and Time Setting the Station ID Custom Settings Volume Settings Ring Volume Beeper Volume Speaker Volume PABX and TRANSFER Setting PABX Setting the Clock Change Toner Save Sleep Mode Power Save Setting the Dialling Mode (Tone/Pulse) Lower Tray (With Optional Paper Tray Only) Storing Numbers for Easy Dialling Storing One Touch Dial Numbers Storing Speed Dial Numbers Changing One Touch and Speed Dial Numbers 2 Sending a Fax Scanning Adjustment Contrast Fax Resolution Dialling a Number One Touch Dialling Speed Dialling Search Chain Dialling Sending Operation Automatic Transmission Manual Transmission (With an External Telephone) Dual Access Real Time Transmission 3 Receiving a Fax Receive Mode Settings Select Receive Mode Manual Reception (Manual Mode) Setting the Ring Delay Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) Fax Detect (with an External or Extension Telephone) Receiving a Fax Printing a Reduced Incoming Document (Auto Reduction) Setting the Print Density Reception into Memory Printing a Fax from Memory 4 Telephone (Voice) Operation Making Voice Calls with an External Telephone Manual Dialling with an External Telephone On Hook Dialling Tone/Pulse Fax/Tel (F/T) Mode Tel Key 5 Printing Reports Transmission Report and Journal Setting Customizing the Transmission Verification (Xmit) Report Setting the Journal Period Using the Reports Key To Print a Report 6 Advanced Sending Advanced Operations Electronic Cover Page Cover Page for Next Fax Only Always Send Cover Page Using a Printed Cover Page Composing Your Own Comments Overseas Mode Delayed Transmission (Timer) Delayed Batch Transmission Broadcasting Setting Up Groups for Broadcasting Cancelling a Job While Scanning the Document Checking and Cancelling a Scheduled Job in Memory Memory Security Using Memory Security Setting Up Memory Security for the First Time Changing the Memory Security Password Switching Memory Security ON Switching OFF Memory Security 7 Advanced Receiving Operation from an External or Extension Telephone For Fax/Tel Mode Only Switching ON Remote Activation and Changing Remote Codes Telephone Services BT Call Sign (For U.K. Only) To enable the machine to work with BT Call Sign 8 Polling Secure Polling Polling Receive Setup for Polling Receive (Standard) Setup for Polling Receive with Secure Code Setup Delayed Polling Receive Sequential Polling Polling Transmit Setup for Polling Transmit (Standard) Setup for Polling Transmit with Secure Code 9 Remote Fax Options Setting Fax Storage Backup Print Fax Forwarding Programming a Fax Forwarding Number Remote Retrieval Using Your Remote Access Code Remote Commands Change Fax Forwarding Setting Retrieve or Erase a Fax Check the Receiving Status Change Receive Mode Retrieving Fax Messages Changing the Fax Forwarding Number 10 Making Copies Basic Copy Operations Using The Machine as a Copier Making a Single Copy Making Multiple Copies Temporary Copy Setting Copying Using Multiple Settings Making Enlarged or Reduced Copies Using the Contrast Key Using the Copy Mode Key Using the Options Key Sorting Multiple Copies Special Copy Options 2 in 4 in Paper Type Copy Quality – Default Settings Changing Default Settings Copy Mode (Type of Original) Copy Contrast Manual Feed Slot Loading Paper Copying onto Thicker Paper and Card Stock Page Error Messages DISCONNECTED NOT ASSIGNED PAPER JAM PLS OPEN COVER MACHINE Document Jams and Paper jams Document Jam Paper Jam Paper is Jammed in the Paper Tray Paper is Jammed near the Drum Unit Paper is Jammed in the Fuser Unit Difficulty with Operation Sending Faxes FINE S.FINE Handling Incoming Calls (with external telephone) #51 Print Quality Difficulties DRUM SOON Packing and Shipping the Machine Lower Tray Page Regular Maintenance Cleaning the Scanner Cleaning the Printer Cleaning the Drum Unit Replacing the Toner Cartridge Toner Empty Indicator Steps for Replacing Toner Cartridge 1 Open the front cover and pull out the drum unit Lock Lever Page Page Drum Life Considerations for Your Brother Fax Machine Replacing the Drum Unit Page Replacing the Toner Cartridge 8 Press 1, and when the display shows ACCEPTED close the front cover REPLACE DRUM? 1.YES 2.NO 82Chapter 12 Important Safety Information Important Safety Instructions IEC 60825 Specification Laser Diode For Your Safety Disconnect device 13 Optional Accessories Memory Board Installing the Optional Memory Board Page Page Optional Paper Tray 14 Specifications Electrical and Environment Acceptable Paper Compilation and Publication Notice Trademarks Ordering Accessories and Supplies Entering Text Inserting spaces Making corrections Repeating letters Special characters and symbols About Fax Machines Fax Tones and Handshake ECM (Error Correction Mode) Glossary ADF (Automatic Document Feeder Capacity) Auto reduction Automatic Fax Transmission Automatic Redial External Phone F/T Ring Time Fax/Tel mode Fax Forwarding Fax Storage You can store faxes in memory for remote retrieval Remote activation Remote access code Resolution The number of horizontal and vertical lines per inch Ring Delay Ring Volume Automatic Transmission CHANGE DRUM SOON CHANGE TONER Connect (External Telephone Answering Extension Telephone Help iii PABX Search Using Remote Access Code Change Remote Access Code Remote Commands