Record outgoing messages | BT BT Diverse 5450 manual

BT Diverse 5450 ~ 6th Edition ~ 29th August ’03 ~ 5199

ANSWERING MACHINE

You choose to have up to 3 individual mailboxes for messages. If you do, you will need to record an appropriate outgoing message. For example, ‘Hello, your call cannot be taken at the moment. To leave a message for John, press 1, for Suzy press 2, for Alan press 3 and then speak after the tone’.

When the answering machine takes a call, your BT Diverse 5450 will play your Answer and Record message and then your caller can leave a message.

Answer Only

In Answer Only mode, there is no pre-recorded announcement so you must record your own, remembering to tell your caller that they will not be able to leave a message. See, ‘To record your own outgoing message’, below.

When the answering machine takes a call, your BT Diverse 5450 will play your Answer Only announcement but will not allow your caller to leave a message.

Record outgoing messages

To record your own outgoing message

Note

The minimum outgoing message length is 4 seconds and maximum length is 2 minutes and 50 seconds.

Note (cont)

If you record a message of less than 4 seconds, the display shows Recording too short! If you pause during recording for longer than

2 seconds, recording stops.

Press the RIGHT button.

Press DOWN to scroll to

Voice Mail.

OK Press OK.

Press DOWN to scroll to

Announcements.

OK Press OK. Display shows Record Announcement.

If you want to record a message for Answer and Record:

OK Press OK.

Or

If you want to record a message for Answer Only:

Press DOWN to scroll to

Record Announce Only.

OK Press OK.

The display shows Press OK

Speak after the tone.

OK Press OK to confirm you are ready to record your message. After you hear the short beep, speak your outgoing message clearly into the handset.

BT Diverse Helpline – 08457 908 070

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BT BT Diverse 5450 manual Record outgoing messages, To record your own outgoing message

Contents

User Guide Page At a glance INT BT Diverse 5450 ~ 6th Edition ~ 29th August ’03 ~ Base Safety information Setting up Using the telephone This guide 65Helpline 69 08457 908 Main Menu SMS Settings Auto Answer Language Directory and Extra directory menus Message menus Quick guide to handset OFF/ON Quick guide to handset display icons Introduction Unpacking your BT DiverseFor your records Safety information Safety informationCleaning General Setting up Plug the power supply unit into the wall socketPlan the location Connect the base station Insert the batteries To register the handsetRegistering and charging the handset Battery level icons Battery performanceIf the icons on the display Flash continuously Out of range? Setting the date and time Time Mode12hr or 24hr clock Using the telephone Control buttonDisplay buttons To switch the handset power on and off Audio SettingsMaking and ending calls To make an external call To adjust the handsfree volume whilst in handsfree mode HandsfreeTo end a call To receive an external call To switch to handsfree during a call SecrecyPaging and internal calls To answer a call in handsfree To transfer an external call between handsets During an external call To switch the Listening In function on/off Three-way conversationTo answer a waiting call during an internal call Using the main directory and extra directory To store an entry in the main directoryEntering names To enter their birthday Character map To dial a name and number Main directoryTo view entries in the main directory To edit entries Birthday alert signal To add a birthday alert to an entryTo stop a birthday alert To delete an entry from the main directory Extra directory To delete the entire main directoryTo store an entry Extra directory To dial from Extra directory To delete the entire Extra directory To mark a directory/Extra directory entry as a VIP Copying numbers To copy a number from an SMS text message to the directoryOptions list Directory To copy an SMS sender’s phone number Redial To copy and change a directory entryTo dial a number in the redial list To edit a number in the redial list To delete a number in the redial list Automatic redialTo copy a number into the directory To call a number using Voice dialling Voice diallingTo record a name for Voice dialling Changing a Voice dialling name To assign or change a user name To play your Voice dialling recording To switch the caller announcement on/off Announcing the callerTo delete a Voice dialling name Voice Prompt Deleted To access available memory Available memory Caller Display and other BT Calling Features Calls list SMS Notification Calls list screenMissed Calls or All Calls Type of Calls list SMS text messaging Answering machineCall Waiting To view, call or delete numbers in the Calls list Other BT Calling Features During a call when you hear the Call Waiting beepsOptions before you make a call To switch Call Waiting on/off Ring Back OffTo set Call Divert All calls, No answer or When busy Phone NumberOff Additional features To set one-touch access to your messagesAnswering Machine Voice Mail If Network Mailbox is selected To call your Network Voice mailbox 7000P1234#P000000#Entire number should look like this Handset settings Alarm clockTo use the alarm clock To set the date and time To switch the alarm off To prevent the alarm from ringingAppointments To set an appointment reminder call To receive the appointment alarm To cancel an appointment reminder callScroll Down to Missed Dates To switch keypad guard on/off To change the handsfree/ earpiece volume To change the ringer melody and volume Ringer SettingsYou can choose different settings for Set melody and volume To switch all ringer tones off To switch the current ring offShortcut buttons Shows All ringer tones off To switch the first ringer To adjust the ringer qualityTone off To change the display language To switch auto talk on or off To switch off your handset’s beeps and tonesSet Settings You can switch off and on To reset a handset Scroll Down to Reset Handset Base station settings Call barringTo change the System PIN To set call barring To set and change an emergency contact number Add. Emerg. No To reset the base To view and dial an emergency numberTo change the base station name To set repeater mode Scroll Down to Add FeaturesRepeater Mode Change repeater setting? Mailboxes Outgoing messagesAnswer and Record Record outgoing messages To record your own outgoing message If you cancel while recording To hear your outgoing messageAvailable Set Answer Mode To select the outgoingMessage your callers will Hear Set Ans. Mode Answer Mode TimeTo delete your outgoing message Delete Announce Call screening To screen a callTo interrupt a message Quick access button setting Answer delayTo change the answer delay setting Ring Delay Setting the message length Recording quality To adjust the message lengthTo adjust the recording quality Message Set Answering Machine New message indicator Playing messagesShows, e.g. Answering Mach +04 or Mailbox 1, 2 or To play the message after next To delete the current messageTo delete all messages To mark a message as new Using Mailboxes To set up to 3 mailboxesTo change the number of mailboxes Mailboxes Voice commands To record voice commandsTo switch voice commands on/off To use voice commands during playback To change a User nameDuring playback To record a memo Record MemoMailbox Press OK To switch the answering machine on and off When you switch the answering machine OnWhen you switch the answering machine Off Answering Machine To play back messages If you have set mailboxes Remote access To switch on your answering machine from another phone To start using voice commands If you are using the machine’s mailboxes Using additional handsets and bases Registering additional handsets When the handset is in registration mode, you will need to Register HandsetOn the handset to be registered To make internal calls or page handsets, see Using a handset as a room monitor To switch the room monitor onTo de-register a handset De-reg H/set. No Scroll Down to Add. Features Room MonitorEither To switch off the room monitor Scroll Down to H/set SettingsWalk and talk To select best base To switch Walk and Talk on/off To set a Walk and Talk handset to room monitor modeScroll Down to Walk and Talk Scroll Down to Room Monitor Try these solutions to the most common problems Help Handset, see Guarantee BT Accessories and replacement itemsGeneral information Switchboard compatibility To set the dialling modeAdd. Features Technical information To switch temporarily from pulse to tone dialling To set the recall flash timeTone Dialling During your call Access Code To set a prefix for getting an outside lineTo set a pause before dialling To change the duration of the dialling pause To set a pause after pressing RecallIf you need to change this Index PIN Index 0682