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HP 1040 Fax, 1040xi Fax, 1050 Fax Play back new messages only, Play back all messages, Skip or repeat messages, Repeating a message or skipping backwards, Announcement only, Play back messages

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Screen or monitor your calls

Screen or monitor your calls

The HP Fax allows you listen to messages being recorded so you can decide whether to answer them. To monitor your calls, you must turn call monitoring on in the menu.

1.Press the Menu button repeatedly until SET UP TAM displays and press Start/Enter.

2.Press !"until Call Monitor displays and press Start/Enter.

3.Press !" until On displays and press Start/Enter.

When call monitoring is turned on, you will hear the person recording the message. If you pick up the handset or press Speakerphone, the device stops recording and you can speak directly to the caller.

Announcement only

You can set your HP Fax to play a greeting without recording any messages; for example, you might want to announce store hours and location.

1.Press Menu repeatedly until SET UP TAM displays and press Start/Enter.

2.Press !" until ICM Record Time displays and press Start/Enter.

3.Press !" until 0sec displays and press Start/Enter.

Play back messages

When you have new messages, the Answer button flashes and the number of messages is shown on the display. If you have messages that you have previously listened to but not erased, they will be shown also. For example, New: 1 Old: 3 indicates that there are a total of 4 messages on the device—3 of them have been listened to previously and 1 is a new message.

Play back new messages only

!Press Play/Record.

The time the message was recorded displays briefly. While the message is being played, the number of seconds is counted down in the display.

Play back all messages

!Press and hold Play/Record until you hear a beep.

•The device plays all the messages in memory in the order they were received.

•Press Cancel to stop playing messages before they have all played.

Skip or repeat messages

#is the 1 key and $ is the 3 key on the keypad.

Repeating a message or skipping backwards

!Press # while listening to the message.

Digital message center (HP 1050 Fax only) 37

Contents

Page Page 1 Quick start 2 HP Fax basics 3 Additional features 4 Digital message center (HP 1050 Fax only) 5 Advanced faxing 6 Feature reference 7 Care and maintenance 8 Specifications and regulatory information Declaration of conformity 1Quick start Load documents to fax or copy Send a fax Receive a fax Make a copy 5.Press !"to select the reduction or enlargement percentage you want (50 –125) TIP: The maximum enlargement percent depends on the model you purchased 6.Press Copy to start copying or press Start/Enter to go to the next option Make a telephone call Use one of the following methods: •Pick up the handset and dial the number •HP 1050 Fax: Press the Speakerphone button and dial the number 2HP Fax basics The HP Fax features The HP 1050 Fax only Parts of the HP Fax Control Panel of HP FAX Page Figure 2-7 HP 1040 & HP 1050 Fax control panel—Middle 7Display: Displays menu items and messages from the HP Fax Figure 2-8 HP 1040 & HP 1050 Fax control panel—Rightside upper 11 Menu: Displays the options available for your HP 11Fax Figure 2-9 HP 1040 & HP 1050 Fax control panel—Rightside lower 13Copy: 14Start/Enter: 15Cancel: Figure 2-10 HP 1040 Fax only control panel—Rightmiddle Figure 2-11 HP 1050 Fax only control panel—Rightmiddle 16Mute/Search: 17 Speakerphone: The HP 1050 provides a fully functional speaker phone 18Redial/Pause: 20 Rcv. Mode/Contrast: menus The BASIC FAX menu ADVANCED FAX menu SET UP SOUND menu TOOLS menu SET UP TAM menu Loudspeaker—HP1040 Fax Speakerphone—HP1050 Fax Ready mode Menu buttons Most text fields Fax header telephone number Page Store a number in the phone book Print the phone book Dial from the phone book One-touchdialing Speed dialing Phone book dialing Paper types and sizes Document types and sizes Set document resolution and contrast for a single copy Ringer volume Speaker volume Automatic fax redial Receiving via an extension telephone (HP 1040 Fax only) 3Additional features Turn Caller ID on See who called with Caller ID Print a list of Caller ID numbers Add a junk fax number Delete a number Step 1—Teachthe HP Fax the ring pattern Step 2—Setup distinctive ring (DRPD) answer mode HP1040 Fax HP1050 Fax “Distinctive ring (DRPD)” Page 4Digital message center (HP 1050 Fax only) Record your greeting Play your greeting Play back new messages only Play back all messages Skip or repeat messages Repeating a message or skipping backwards Skipping a message Erase selected messages Erase all messages in memory Remote Password Access the message center Toll Saver Set up message paging Receive a message page Page 5Advanced faxing Delayed fax 2.Press Menu repeatedly until ADVANCED FAX appears and press Start/Enter 3.Select Set Delayed Fax by pressing !" and press Start/Enter •You can enter 15 or 20 (depending on model) fax numbers into one job 5.Press Start/Enter when the number appears in the display Setting send polling Polling another fax to receive Forward faxes Page 6Feature reference Alarm sounds Key sounds Silent mode Automatic reports Reports you can print Reprinting faxes Clearing memory You can selectively clear information stored in your machine’s memory 2.Select what you want to delete by pressing !" and press Start/Enter Redial a number in memory 7Care and maintenance Print the self test Replace the print cartridge Page Document jams during transmission To clear document jam: Paper jams during printing If the paper is jammed in the printing area If the paper is jammed in the paper feed area Clean the print cartridge nozzles Wipe the print nozzles and contacts Clean the nozzles Clean the cartridge carrier contacts Clean the document scanner area Page Adjust the scanner 2.Scroll to Adjust Scanner by pressing !" and press Start/Enter •The machine starts to scan the document to adjust the scanner LCD error messages These are the error message that may display along with solutions for you Page Page Fax problems Page Print quality problems Paper feeding problems Digital Message Center problems Page 8Specifications and regulatory information Acceptable documents Print cartridge The HP Fax uses the following print cartridge HP 20 black inkjet print cartridge C6614 Product specifications The specifications are subject to change without notice Page A sample of ITU #1 test chart (reduced to 60.5%) Environmental product stewardship program Regulatory notices Page Declaration of conformity Use Hewlett-Packardsupport services Hewlett-PackardLIMITED WARRANTY STATEMENT