Minolta C300, C352

Explanation of Reports and Lists 11

Network Fax 11-19

Explanation of Reports and Lists Chapter 11

11.10 Group Address List

Group Address List

1Press [Fax] and press [Utility/Counter] on the control panel.

2Press [Administrator Setting].

3Enter the password and press [OK].

– The password for the administrator can be changed in [Security

Setting]. The administrator should have a responsibility for the

management of the password.

4Press [One-Touch Registration].

– In the Utility Mode, it is also possible to enter a number displayed

in the key through the keypad for selection. In the case of [One-

Touch Registration], enter 3 through the numeric keypad.

5Press [One-Touch Registration List].

6Press [Group List].

Contents

Main Table of contents 1 Introduction 2 Before Use 3 Transmission 4 Reception 5 Troubleshooting 6 Specifications 7 Transmission Applications 8 Useful Functions for Reception 9 Registering/Settings 10 Utility Mode Page 11 Explanation of Reports and Lists 12 PageScope Web Connection 13 Appendix Page Page 1 Introduction 1.1 Special Notice to User 1.1.1 For Canada 1.1.2 For U.S.A. Page 1.1.3 For New Zealand 1.1.4 For Europe 1.2 Features of the FAX For details, see page 7-28. For details, see "Frame Erase Transmission" on page 7-19. For details, see "Scan Size" on page 7-30. For details, see "Mixed Original" on page 7-7. For details, see page 7-10. For details, see page 7-13. For details, see "Bind Position" on page 7-16. For details, see "Background Adjustment" on page 7-22. For details, see "Sharpness" on page 7-25. For details, see page 3-14. For details, see p. 9-28. Introduction 1 Network Fax 1-13 1.3 How to Use This Users Guide This page does not exist in the document. 2... ! 2... 1.4 Descriptions and Symbols for Documents and Paper 1.4.1 Width and Length 1.4.2 Paper Orientation 1.5 Users Guides Page Page 2 Before Use 2.1 Operating Environment (Internet Fax) 2.2 Transmission and Reception of E-Mail Page 2.3 Operating Environment (IP Address Fax) 2.4 Features and System Configuration of Internet Fax A mail server is required. 2.5 Features and System Configuration of IP Address Fax Before Use 2 Network Fax 2-7 2.6 Control Panel 2.6.1 Control Panel 23 22 1234 5 6 7 8 9 10 11 12 15141618 17192021 2-8 Network Fax Page 2-10 Network Fax 2.7 FAX Screen Page 2.8 First-Use Settings 2.8.1 Must-Set Items (Internet Fax) 2.8.2 Must-Set Items (IP Address Fax) 2.9 User Authentication and Account Track 2.9.1 When the User Authentication has been set 2.9.2 When the Account Track has been set For details of the User Authentication and the Account Track, see Users Guide (Copy Operations). Page 3 Transmission 3.1 Simple FAX Transmission (Internet Fax) 3 2 Page 7 8 9 3.2 Simple FAX Transmission (IP Address Fax) 3 4 5 6 3.3 Placing the Original on the Machine 3.3.1 Using the ADF 1 2 3 Page 4 5 6 Page Transmission 3 Transmission begins. Stop Network Fax 3-13 Start Page Page 3.5 Setting Transmission Conditions The condition for transmission cannot be set in units of page. 1 2 3.5.1 Original Image Type 3.5.2 Density In the color mode, [Density] is not displayed. 3.5.3 Simplex/Duplex 3.5.4 Resolution Page 5 Page Page 3.6 Method for Specifying Addresses 3.6.1 Specifying only One Mail Address (Internet Fax) 2 3 4 Page 1 2 3 4 3.6.2 Specifying only destination (IP Address Fax) 1 3 4 1 3 4 1 3 Group Abbr. Dial 4 3.6.3 Selecting Multiple Destinations 1 2 Page Page 3.7 Scanning 3.7.1 When Original Size Cannot be Detected 1 2 3.7.2 When Memory Capacity is Exceeded For details, see "Error Message Displayed" on page 5-5. 3.7.3 Automatic rotation of original document 3.8 When Unable to Send (IP Address Fax) Page Page Page Page Page Page 3.12 Sender Information 3.12.1 Set to Inside Body Text 3.12.2 Set to Outside Body Text 3.12.3 Set to OFF Page Page 4 Reception 4.1 Reception (Internet Fax) Page 4.2 Reception (IP Address Fax) 4.3 Unable to Receive 4.4 Memory Substitute Reception 4.5 Reception Recording 4.5.1 Recording after Reducing at the Minimum Reduction Rate 4.5.2 Recording after Reducing to Fit in Paper Step1 Step2 The paper is set: The paper is not set or the automatic tray selection function on the tray is disabled: Reception 4 When [Print Separate Fax Pages] is set to [OFF]: Network Fax 4-11 The paper is selected in decreasing order. Detail When [Print Separate Fax Pages] is set to [ON]: 4-12 Network Fax The paper is selected in decreasing order. Detail Page Page 4.5.3 Recording at Full Scale Page Page 4.6 Reception Information Page 5 Troubleshooting 5.1 Cannot Send Messages (Internet Fax) Troubleshooting 5 Network Fax 5-3 5.2 Cannot Send Messages (IP Address Fax) Detail 5-4 Network Fax 5.3 Cannot Receive Messages Detail Troubleshooting 5 Network Fax 5-5 5.4 Error Message Displayed 5-6 Network Fax Error code of the reception system 5.5 Call for Service 7 CAUTION Page Page 6 6-2 Network Fax 6 Specifications 6.1 Specifications (Internet Fax) Specifications 6 Network Fax 6-3 6 6.2 Specifications (IP Address Fax) Page 7 Transmission Applications 7.1 Opening the Scan Setting Screen 2 3 4 7-4 Network Fax 7.2 Application Functions Overview The following function is displayed in the Scan Setting screen or the Application screen. Page 7.3 Comm. Setting screen 7.4 Mixed Original Page Page 7.5 Z-Folded Original Page Page 7.6 Long Original Page Page 7.7 Bind Position 1 3 Page Page 7.8 Frame Erase Transmission The displays are different depending on the country. Page Page 7.9 Background Adjustment 1 3 Page Page 7.10 Sharpness 1 3 Page Page 7.11 TX Stamp Page 7.12 Scan Size 1 3 Page Page 7.13 Header Setting 1 2 3 4 Page Page Page Page 8 8 Useful Functions for Reception 8.1 Memory Reception To set up for Memory Reception, see "Memory RX" on page 10-58. 8.1.1 Printing a Document Held in Memory 4 8 8.2 Reception Information 8.2.1 Various Reception Information Page Page 9 Registering/Settings 9.1 Displaying the Fax Registration Screen 1 2 3 1 2 3 4 5 6 7 8 Page 5 6 8 7 9.3 Registering the Group Page Page Page 7 9.4 Registering the Program 1 2 3 4 Page 9.5 Registering the Subject and Text of the E-Mail The Subject of E-Mail can be registered to 10 and the Text of E-Mail can be registered to 10. 1 2 3 Page Page Page Page Page Page Page Page Page Page Page 9.6 Setting the Memory RX User Box Page 10.1 Utility Mode Screen 10.1.1 Entering User Setting 1 2 10.1.2 Exiting from User Setting 1 Page Page Network Fax 10-5 10.2 FAX Utility Mode List *indicates factory default setting. 10.2.1 User Setting >> Display Setting >> Fax Basic Screen Default Setting Set the initial condition of the FAX screen. (page 10-17) 10.2.2 User Setting >> Display Setting >> Fax Active Screen 10.2.3 User Setting >> Initial Setting Set the default of the Fax function. (page 10-21) Set the Entering Power Save Mode (Fax). (page 10-23) Transmitting the fax to multiple destinations is prohibited. (page 10-25) 10.2.6 Administrator Setting >> Administrator/Machine Setting >> Administrator Registration 10.2.7 Administrator Setting >> Administrator/Machine Setting >> Input Machine Address 10.2.8 Administrator Setting >> Network Setting >> TCP/IP 10-8 Network Fax 10.2.9 Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail TX (SMTP) Network Fax 10-9 10.2.10Administrator Setting >> Network Setting >> E-Mail Setting >> E-Mail RX (POP) 10-10 Network Fax 10.2.11Administrator Setting >> Network Setting >> Network Fax Register the Sender Name and the Fax ID. (page 10-44) Set items related to the network fax. (page 10-38) 10.2.12Administrator Setting >> Fax Setting >> Header Information 10.2.13Administrator Setting >> Fax Setting >> Header/Footer Position 10.2.14Administrator Setting >> Fax Setting >> Telephone Line Settings 10-12 Network Fax 10.2.15Administrator Setting >> Fax Setting >> TX/RX Setting Sets the print method at the transmission/reception mode. (page 10-52) RX Print] to [Auto]. *5: When receiving a fax in the color mode, the text is always recorded in life size. 10.2.16Administrator Setting >> Fax Setting >> Function Setting Sets the method to print a report. (page 10-60) 10.2.17Administrator Setting >> Fax Setting >> Report Settings 10-14 Network Fax *indicates factory default setting. Network Fax 10-15 10.2.18Administrator Setting >> Fax Setting >> Job Settings List Detail For details, page 11-28. 10.2.19Administrator Setting >> Fax Setting >> Network Fax Set items related to the network fax. (page 10-63) Page 10.3 Fax Basic Screen Default Setting 2 Page 10.4 Fax Active Screen 1 2 3 Page 10.5 Initial Setting 1 2 Page 10.6 Entering Power Save Mode (Fax) 1 2 3 Page 10.7 Restrict Fax Broadcasting 1 2 3 Page 10.8 Administrator Registration 1 2 3 Page 10.9 Input Machine Address 1 2 3 Page 10.10 TCP/IP Setting Refer to "Users Guide (Network/Scanner)" for more information about TCP/IP Setting. Page Network Fax 10-33 10.11 E-Mail TX (SMTP) E-Mail TX (SMTP) Setting" on page 10-3). Some items may not be displayed depending on the optional settings. Page Network Fax 10-35 10.12 E-Mail RX (POP) Page Page 10.13 Network Fax Function Settings Page Page 10.14 SMTP TX/RX Setting Page Page 10.15 Header Information Page Page Network Fax 10-47 10.16 Header/Footer Position *1 The displays are different depending on the country. Detail Page Page 10.17 Telephone Line Settings Page 10-52 Network Fax 10.18 TX/RX Setting These are the options on the defaults of transmission and reception modes. * indicates factory default setting. RX Print] to [Auto]. *5: When receiving a fax in the color mode, the text is always recorded in 1 3 Page 10.19 Function Setting 10.19.1Function ON/OFF Setting 1 Page Page 10.19.2Memory RX 1 Page 10-60 Network Fax 10.20 Report Settings You may select the Report Settings to be On or Off. Detail For other items of Report Setting, see "Users Guide (Facsimile Operations)". 3 Page Network Fax 10-63 10.21 Network Fax Setting Set items related to the network fax. Detail Network Fax Setting Setting" on page 10-3). Page Page 10.22 Restrict Fax TX 1 2 3 Page Page Page 11-2 Network Fax 11.1 Types of Reports and Lists The following types of reports and lists can be printed with the this machine. 11.1.1 Reports 11.1.2 Lists 11.2 Activity Report 11.2.1 Automatic Printout 11.2.2 Manual Printout 1 2 3 4 5 6 Page Network Fax 11-7 Detail Some items may not be indicated depending on the optional settings. 11.3 TX Report 11.3.1 Manual Printout 11.3.2 Automatic Printout Network Fax 11-9 11.4 Broadcast Report Network Fax 11-11 11.5 Network Fax RX Error Report 11.6 MDN Message Details of Internet FAX Rx Report (MDN) vary depending on the remote stations. 11.7 DSN Message Details of Internet FAX Rx Report (DSN) vary depending on the mail servers. 11.8 Receipt Mail Text The contents of the Receipt Mail Text vary by mails to be received. Page Page Page Page Page Page Page 7 8 9 10 Page Page Page Page Page Page Page Page Page Page 12.1 Items That Can Be Specified Using PageScope Web Connection 1 2 12.1.1 Page Structure 12-4 Network Fax 12.1.2 Web Browser Cache 1 2 3 12.2 Logging On and Logging Off Page Page 1 2 Page 1 Page Page Page Page 12-16 Network Fax Page Page Page Page Page 4 Page 5 Page Page Page Page Page Page Page 12-32 Network Fax Page Page PageScope Web Connection 12 Network Fax 12-35 Page 4 Page Page 13.1 Number of Stored Pages to Memory 13.2 Entering Text Page Page 13-6 Network Fax 13.3 Internet Fax Terminology Terms used in general for the Internet Fax transmission are described below. 13.4 FAX Terms