Performing Common Tasks

Purging records

3.To archive a copy of the deleted file on your PC during the next HotSync operation, check the Save Archive box.

4.Tap OK to delete the record.

Purging records

Over time, as you use Date Book and To Do List, you may accumulate records that are no longer useful. For example, events that occurred months ago remain in Date Book, and completed To Do List items remain in the list.

Outdated records take up memory on your console, so it’s a good idea to remove them by using Purge. If you think Date Book or To Do List records might prove useful later, you can purge them from your console and save them in an archive file.

Purging is not available in Address Book or Memo Pad; delete records from these applications manually.

1.Open the application from which you want to purge records.

2.Tap the Menu icon .

3.From the Record menu, select Purge.

4.From the confirmation dialog box, do the following:

Date Book. Select an option from the Delete Events Older Than pick list —1 week, 2 weeks, 3 weeks or 1 month.

Date Book and To Do list. Check the Save Archive Copy on PC box to save a copy of purged records in an archive file on your desktop. The records are transferred the next time you perform a HotSync operation.

5.Tap OK.

Categorizing records

You can categorize records in Address Book, To Do List, and Memo Pad for easy retrieval (Date Book does not have categories). When you create a record, it is automatically assigned to the current category. For example, if you are in the All category, the record goes in the Unfiled category. A record can remain unfiled or it can be assigned to a category at any time.

Using Your Zodiac Console 74

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Palm Zodiac manual Purging records, Categorizing records