8.6 <

Scanning>

Configuring group email numbers

1Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2Click Machine Settings, E-mail Setup and Group Address Book.
3Click Add.
4Select a group number and enter the group name you want.
5Select speed email numbers that will be included in the group.
6Click Apply.

Retrieving global email addresses from the LDAPa

server

You can use not only local addresses stored in your machine's memory
but also ones in the LDAP server. To use the global addresses, configure
the LDAP server first via SyncThru™ Web Service as following:
1Enter your machine’s IP address as the URL in a browser and click
Go to access the web site of your machine.
2Click Machine Settings, E-mail Setup and LDAP Server Setup.
3Select IP Address or Host Name.
4Enter the IP address in dotted decimal notation or as a host name.
5Enter the server port number, from 1 to 65535.
The default port number is 389.
6Click Add.

Using Address Book entries

To retrieve an email address, use the following ways:

Speed email numbers

When you are prompted to enter a destination address while sending an
email, enter the speed email number at which you stored the address you
want.
• For a one-digit speed email location, press and hold the
corresponding digit button from the number keypad.
• For a two- or three-digit speed email location, press the first digit
button(s) and then hold down the last digit button.
You can also press the one-touch dials at which you stored the address
you want.
You can also search through memory for an entry by pressing Address
Book. See page 8.6.
a. LightWeight Directory Access Protocol: An Internet protocol that email and
other programs use to look up information from a server.

Group email numbers

To use a group email entry, you need to search for and select it from
memory.
When you are prompted to enter a destination address while sending an
email, press Address Book. See page 8.6.

Global email addresses

To use a global email addresses in the LDAP server, you need to search
for and select it from memory.
When you are prompted to enter a destination address while sending an
email, press Address Book.
See
page 8.6.

Searching Address Book for an entry

There are two ways to search for an address in memory. You can either
scan from A to Z sequentially or search by entering the first letters of the
name associated with the address.

Searching sequentially through memory

1If necessary, press Scan/Email.
2Press Address Book until Search&Send appears on the bottom
line of the display and press OK.
3Press the Scroll buttons until the number category you want
appears and press OK.
4Press OK when All appears.
5Press the Scroll buttons until the name and address you want
appears. You can search upwards or downwards through the entire
memory in alphabetical order.

Searching with a particular first letter

1If necessary press Scan/Email.
2Press Address Book until Search&Send appears on the bottom
line of the display and press OK.
3Press the Scroll buttons until the number category you want
appears and press OK.
4Press the Scroll buttons until ID appears and press OK.
5Enter the first few letters of the name you want and press OK.
6Press the Scroll buttons until the name you want appears and press
OK.