Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

XDOCUMENT FILING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 XQUICKLY SAVING A JOB (Quick File). . . . . . . . . . . . . . 120

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 124 XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 126

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Sharp TINSE4377FCZZ, MX-B401 quick start Document filing, X Appending Information When Storing A

Contents

MODEL MX-B401 System settingsTroubleshooting Before using the machine Quick Start Guide Maintenance Safety GuideSoftware Setup Guide Printed manuals BEFORE USING THE MACHINE Manuals in PDF formatOperation Guide Convenient methods for using the Operation Guide 1 Press the SYSTEM SETTINGS key2 Select the all custom setting list in the touch panel CHECKING THE IP ADDRESS Opening the Web pages ACCESSING THE WEB SERVER IN THE MACHINEAccess the Web server in the machine to open the Web pages 1 Click Operation Manual Downloading the Operation GuideDownloading the Operation Guide Copying TABLE OF CONTENTSBefore using the machine ENLARGEMENT/REDUCTION Preset Ratios / Zoom Faxing Printing Scanning System settingsTroubleshooting SYSTEM SETTINGSPage XCHANGING PAPER IN A TRAY XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREENXPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANEL XIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALS PART NAMES AND FUNCTIONS SUPPLIES SYSTEM SETTINGS key OPERATION PANELImage send indicators Print mode indicators Numeric keys POWER keyPOWER SAVE key Main power indicator COPY key USING THE TOUCH PANELBrightness adjustment key Mode select keys Using general keys MFP Status display Checking the status of the machineJob Status display System display Login by login name and password USER AUTHENTICATIONUser authentication methods Login by user number Logging out How to log out 2nd screen HOME SCREEN1st screen Data that can be checked Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Convenient uses of image check Image Check The content of the data appears here In the touch panel, you canScroll the display Change pages Change the display magnification Example The image check screen for a received fax PLACING ORIGINALS Using the automatic document feederUsing the document glass Portrait original Portrait originalsLandscape originals Originals Tray CHANGING PAPER IN A TRAYNames of the trays Print side face up or face down Insert the paper with the print side face up Loading paper in a trayIndicator line The loaded paper should not go higher than these protrusions 2 Touch the Tray Settings key Changing the tray settings2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key 6 Touch the OK key Select settings in the touch panel. Continued4 Select Recycled from the Type select box 5 Make Sure that Auto-Inch is selected in the Size select box Example Loading an envelope Loading paper in bypass tray X2-SIDED COPYING Automatic Document Feeder X ENLARGEMENT/REDUCTION Preset Ratios ZoomCopying XBASE SCREEN OF COPY MODE XMAKING COPIES Select copy settings in the base screen BASE SCREEN OF COPY MODE 7 Paper select display 2 Touch the Original key 2 Select settings in the touch panelMAKING COPIES 1 Touch the COPY key Correct sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key5 Make sure that the desired paper size is selected 3 Touch the 1-Sided to 2-Sided key 4 Touch the OK key Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 1 Set the original size 2 Touch the 2-Sided Copy key 3 Set the number of copies and then press the START key tray 3 Select settings in the touchCOPYING ON SPECIAL PAPER Bypass Copy 2 Insert paper in the bypass 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key 4 Set the number of copies and then press the START key4 Touch the Heavy Paper key 5 Touch the Auto-Inch key C Touch to set the type of paper in the bypass tray Selecting a trayA Touch to select one of trays 1 to B Touch to select the bypass tray Exposure adjustment SELECTING THE EXPOSURE AND IMAGE TYPE1 Touch the Exposure key 2 Touch the Light Original key 3 Darken the printed result with the key 3 Set the number of copies and then press the START key 5 Touch the tray that has the desired paper size 6 Touch the OK key FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection1 Touch the Original key 2 Touch the 5-1/2 x 8-1/2 key 3 Touch the OK key 4 Touch the Paper Select key Cancel scanning Cancel copying 3 Set the number of copies4 Press the START key 7 Touch the Auto Image key Ratio-specified copy ENLARGEMENT/REDUCTION Preset Ratios / Zoom2 Touch the Copy Ratio key 3 Touch the key The key decreases the ratio in 4 Touch the 50% key5 Set the copy ratio to 55% with the key Touch the preset ratio key that is closest to 55% the desired ratio The side to be scanned must be face up! 2 Place the originals INTERRUPTING A COPY RUN Interrupt Copy1 Touch the Interrupt key while the machine is printing 1 Touch the Store/Delete tab STORING COPY OPERATIONS Job ProgramsStoring a job program 1 Press the #/P key 2 Touch the key of the desired job program Using a job program3 Select the copy settings that you wish to store Deleting a job program 4 Touch the Exit key 2 Touch the key of the job program that you wish to delete3 Read the displayed message and touch the Delete key Special modes SPECIAL MODES 3 Select 3/4 for the front side and 3/4 for the reverse side using the keysSELECTING A SPECIAL MODE 1 Touch the Special Modes key 2 Touch the Margin Shift key 3 Set the number of copies and then press the START key Making copies in pamphlet format Pamphlet Copy CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Erasing peripheral shadows Erase Copying two original pages onto one sheet of paper 2in1 Adding inserts when copying on transparency film Transparency InsertsCopying a large number of originals at once Job Build Inverting the image Mirror Image Copying both sides of a card onto one sheet of paper Card ShotPrinting the date or a stamp on copies Stamp Repeating photos on a copy Photo Repeat Copying in the center of the paper Centering Adjusting the sharpness of an image SharpnessReversing black and white in a copy B/W Reverse Checking copies before printing Proof Copy Copying multiple business cards Business Card Scan Copying originals that are different sizes Mixed Size OriginalCopying thin originals Slow Scan Mode Printing XPRINTING XCANCELING PRINTING AT THE MACHINEXSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONS 2 Open the printer driver properties window 1 Select the print 1command in the applicationPRINTING Windows 2 Select Letter 3 Select print settings4 Click the Print button 1 Click the Paper tab 1 Select the printer driver of the machine 2 Click the Preferences Using printer driver help2 Click the Help button 1 Open the printer driver properties window When the information icon appears To view Help for a specific setting 2 Select Page Setup Setting the paper size1 Open the page setup 2 Select paper settings 1 Execute printing from TextEdit 2 Select print settings and click the Print button2 Select print settings Printing a file 2 Change the print job status mode to Spool or Job Queue CANCELING PRINTING AT THE MACHINE3 Touch the key of the print job that you wish to cancel 1 Touch the Print Job tab 3 Select Fit To Paper Size SELECTING PRINT SETTINGSSelect print settings 2 Select Invoice 4 Select the desired type of borderline 1 Select Layout 2 Select 3 Select the order of the pages Fitting the print image to the paper Fit To Paper Size CONVENIENT PRINTER FUNCTIONSPrinting on both sides of the paper 2-sided printing Use this function to staple printed output Printing multiple images on one page N-Up PrintingStapling printed pages Staple When a finisher is installed Convenient functions for creating pamphlets and posters Functions to adjust the size and orientation of the imageImage adjustment function The machine also has these functionsPage X FORWARDING RECEIVED FAXES Fax Data XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBERFaxing XBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAX Select fax settings in the base screen BASE SCREEN OF FAX MODE 8 Resend key / Next Address key Cancel scanning SENDING A FAX1 Touch the IMAGE SEND key 2 Make sure that the size of the placed original is displayed 4 Touch the Send Size key CHANGING THE SIZE OF A FAX1 Touch the Original key 2 Touch the 2-Sided Booklet key 3 Make sure that the size of the placed original is displayed Correct a mistake 3 Enter the fax number of the first destination5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK key Cancel scanning 2 Touch the Manual key 3 Touch the key to darken the exposure CHANGING THE EXPOSURE1 Touch the Exposure key Half Tone cannot be selected when Standard is selected CHANGING THE RESOLUTION1 Touch the Resolution key 2 Touch the Fine key 3 Touch the Half Tone key 2 Touch the Address Book key STORING A FAX NUMBERStoring an individual key 1 Touch the Address Control key 6 Touch the Initial text box 3 Touch the Add New key4 Select Fax from the Address Type select box 5 Touch the Address Name text box 1 Touch the Fax Data Receive/Forward key 2 Touch the Fax Settings keyFORWARDING RECEIVED FAXES Fax Data Forward Transfer the received data to another device? CancelOK 3 Touch the Execute key in Forward Received Data 4 Touch the OK key 2 Touch the key of the desired destination CONVENIENT DIALING METHODSOne-touch keys 1 Touch the Address Book key 1 Touch the Resend key 2 Touch the key of the desired destination Resending 2 Enter the 3-digit search number with the numeric keys Speed dialing1 Touch the key Touch the Speaker key Dialing using the speaker 2 Enter the fax number of the first destination SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 5 Check the destinations and then touch the OK key 3 Select settings in the touch panel2 Touch the one-touch key in which the desired destination is stored 3 Touch the To key 4 Touch the Address Review key SPECIAL FAX MODES 3 Set the erasure width to 3/4 with the keys 1 Touch the Special Modes key2 Touch the Erase key Cancel scanning CONVENIENT FAX FUNCTIONS This function can only be used on a Windows computer Sending a fax directly from a computer PC-FaxPage XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE XCHANGING THE RESOLUTION XCHANGING THE FILE FORMATScanning XNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODE USB memory mode NETWORK SCANNER FUNCTIONand then Scan modes BASE SCREEN OF SCAN MODE 1 Make sure that the size of the placed original is displayed 1 Select settings in the touch panelSCANNING AN ORIGINAL 1 Touch the IMAGE SEND key 2 Touch the Scan tab 4 Press the START key 3 Touch the Text/Prtd. Photo key 4 Darken light colors with the key CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Read the displayed message and touch the OK key 3 Select the destination and then press the START key 300X300dpi 1 Touch the Resolution key2 Touch the 300X300dpi key 3 Touch the OK key 3 Change the mode to Color/Grayscale mode CHANGING THE FILE FORMAT1 Touch the File Format key a smaller file size 3 Select the destination and press the START key4 Touch the TIFF key 5 Touch the High key STORING A DESTINATION 8 Touch the E-mail Address text box 4 Select E-mail from the Address Type select box 2 Touch the key in which the desired destination is stored CONVENIENT TRANSMISSION METHODSOne-touch key 1 Touch the Resend key Search number sending HHH HHH 4 Touch the To key 5 Touch the Address Review keyEEE EEE 6 Check the destinations and then touch the OK key 3 Press the START key Scan mode SPECIAL SCAN MODES 1 Touch the Special Modes key 2 Touch the Suppress Background key Here 1 is set for the lightest background 3 Read the displayed message and touch the OK keyThis function cannot be used when the original is scanned in Mono2 Scanning both sides of a card onto a single page Card Shot CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Whitening faint colors in the image Suppress Background Scanning many originals at once Job Build Document filing X APPENDING INFORMATION WHEN STORING A Print DOCUMENT FILINGUses of the document filing function Copy Document filing is convenient Features that make the document filing function even more convenientThe document filing function is convenient in these situations In this situation 2 Touch the OK key QUICKLY SAVING A JOB Quick File1 Touch the Quick File key Password APPENDING INFORMATION WHEN STORING A FILE File1 Touch the File key 2 Touch the User Name key Name 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key A text entry screen appears. Enter a file name 3 Set the number of copies and then press the START key The base screen of document filing mode appears SAVING A DOCUMENT ONLY Scan to HDDTouch the Scan to HDD tab 1 Touch the DOCUMENT FILING key 4 Press the START key 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key 5 Touch the Image Check key to check the content of a filePRINTING A SAVED FILE Select the file and print it XSYSTEM SETTINGS System settings Settings SYSTEM SETTINGSDisplaying the system settings screen What you can do in the system settings System settings administrator Page Troubleshooting 2 Enter the original size FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 1 Place the originals 4 Select the bypass tray 3 Place paper in the bypass tray 1 Place paper in the bypass tray 2 Tray SettingsPrinting on envelopes 3 Select Envelope in Paper Type 3 Select settings in the printer driver1 Select the size of the envelope in Paper Size 2 Select Bypass Tray from Paper Source in Paper Selection 1 Select the job whose status is Paper Empty 2 Touch the Detail key Changing the paper size used for a print job1 Check details on the job 2 Change the paper size used for the job Checking the machines communication record Adjusting the volume of the ringer BAnimation showing what to do REMOVING MISFEEDSAInstructions for removing the misfeed appear here Illustrations and the operation panel shown in this manual Please notePage Page 2009B MX-B401 Quick Start GuideSHARP ELECTRONICS CORPORATION This manual has been printed using a vegetable-based