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Sharp TINSE4377FCZZ, MX-B401 quick start Document filing, X Appending Information When Storing A

Models: TINSE4377FCZZ MX-B401

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Document filing

The document filing function is used to store the document or print image on the hard drive when performing a copy, print, or other job. A stored file can be called up and used whenever needed.

This section introduces several of the document filing functions.

XDOCUMENT FILING. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 XQUICKLY SAVING A JOB (Quick File). . . . . . . . . . . . . . 120

XAPPENDING INFORMATION WHEN STORING A

FILE (File). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 XSAVING A DOCUMENT ONLY (Scan to HDD). . . . . . . . 124 XPRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . 126

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Sharp TINSE4377FCZZ, MX-B401 quick start Document filing, X Appending Information When Storing A

Contents

MODEL MX-B401 System settingsTroubleshooting Before using the machineQuick Start Guide Maintenance Safety GuideSoftware Setup Guide Printed manualsBEFORE USING THE MACHINE Manuals in PDF formatOperation Guide Convenient methods for using the Operation Guide1 Press the SYSTEM SETTINGS key2 Select the all custom setting list in the touch panel CHECKING THE IP ADDRESSOpening the Web pages ACCESSING THE WEB SERVER IN THE MACHINEAccess the Web server in the machine to open the Web pages 1 Click Operation Manual Downloading the Operation GuideDownloading the Operation GuideCopying TABLE OF CONTENTSBefore using the machine ENLARGEMENT/REDUCTION Preset Ratios / ZoomFaxing PrintingScanning System settingsTroubleshooting SYSTEM SETTINGSPage XCHANGING PAPER IN A TRAY XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREENXPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANEL XIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALSPART NAMES AND FUNCTIONS SUPPLIES SYSTEM SETTINGS key OPERATION PANELImage send indicators Print mode indicatorsNumeric keys POWER keyPOWER SAVE key Main power indicatorCOPY key USING THE TOUCH PANELBrightness adjustment key Mode select keysUsing general keys MFP Status display Checking the status of the machineJob Status display System displayLogin by login name and password USER AUTHENTICATIONUser authentication methods Login by user numberLogging out How to log out2nd screen HOME SCREEN1st screen Data that can be checked Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Convenient uses of image checkImage Check The content of the data appears here In the touch panel, you canScroll the display Change pages Change the display magnification Example The image check screen for a received faxPLACING ORIGINALS Using the automatic document feederUsing the document glass Portrait original Portrait originalsLandscape originals OriginalsTray CHANGING PAPER IN A TRAYNames of the trays Print side face up or face downInsert the paper with the print side face up Loading paper in a trayIndicator line The loaded paper should not go higher than these protrusions2 Touch the Tray Settings key Changing the tray settings2 Configure the tray settings in the touch panel 1 Touch the Paper Tray Settings key6 Touch the OK key Select settings in the touch panel. Continued4 Select Recycled from the Type select box 5 Make Sure that Auto-Inch is selected in the Size select boxExample Loading an envelope Loading paper in bypass trayX2-SIDED COPYING Automatic Document Feeder X ENLARGEMENT/REDUCTION Preset Ratios ZoomCopying XBASE SCREEN OF COPY MODE XMAKING COPIESSelect copy settings in the base screen BASE SCREEN OF COPY MODE7 Paper select display 2 Touch the Original key 2 Select settings in the touch panelMAKING COPIES 1 Touch the COPY keyCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key5 Make sure that the desired paper size is selected Select settings in the touch panel. Continued3 Touch the 1-Sided to 2-Sided key 4 Touch the OK key Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 1 Set the original size 2 Touch the 2-Sided Copy key3 Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copyingtray 3 Select settings in the touchCOPYING ON SPECIAL PAPER Bypass Copy 2 Insert paper in the bypassSelect settings in the touch panel. Continued 4 Set the number of copies and then press the START key4 Touch the Heavy Paper key 5 Touch the Auto-Inch key 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key100% Selecting a trayA Touch to select one of trays 1 to B Touch to select the bypass tray C Touch to set the type of paper in the bypass tray2 Select settings in the touch panel SELECTING THE EXPOSURE AND IMAGE TYPE1 Touch the Exposure key 2 Touch the Light Original key 3 Darken the printed result with the key3 Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copying5 Touch the tray that has the desired paper size 6 Touch the OK key FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection1 Touch the Original key 2 Touch the 5-1/2 x 8-1/2 key 3 Touch the OK key 4 Touch the Paper Select keySelect settings in the touch panel. Continued 3 Set the number of copies4 Press the START key 7 Touch the Auto Image key2 Select settings in the touch panel ENLARGEMENT/REDUCTION Preset Ratios / Zoom2 Touch the Copy Ratio key 3 Touch the keyTouch the preset ratio key that is closest to 55% the desired ratio 4 Touch the 50% key5 Set the copy ratio to 55% with the key Select settings in the touch panel. ContinuedThe side to be scanned must be face up! 2 Place the originals INTERRUPTING A COPY RUN Interrupt Copy1 Touch the Interrupt key while the machine is printing 3 Set the number of copies and then press the START key1 Touch the Store/Delete tab STORING COPY OPERATIONS Job ProgramsStoring a job program 1 Press the #/P key2 Touch the key of the desired job program Using a job program3 Select the copy settings that you wish to store Deleting a job program2 Select settings in the touch panel 2 Touch the key of the job program that you wish to delete3 Read the displayed message and touch the Delete key 4 Touch the Exit keySpecial modes SPECIAL MODES3 Select 3/4 for the front side and 3/4 for the reverse side using the keysSELECTING A SPECIAL MODE 1 Touch the Special Modes key 2 Touch the Margin Shift key3 Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copyingMaking copies in pamphlet format Pamphlet Copy CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Erasing peripheral shadows EraseCopying two original pages onto one sheet of paper 2in1 Adding inserts when copying on transparency film Transparency InsertsCopying a large number of originals at once Job Build Inverting the image Mirror Image Copying both sides of a card onto one sheet of paper Card ShotPrinting the date or a stamp on copies Stamp Repeating photos on a copy Photo RepeatCopying in the center of the paper Centering Adjusting the sharpness of an image SharpnessReversing black and white in a copy B/W Reverse Checking copies before printing Proof CopyCopying multiple business cards Business Card Scan Copying originals that are different sizes Mixed Size OriginalCopying thin originals Slow Scan Mode Printing XPRINTING XCANCELING PRINTING AT THE MACHINEXSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONS 2 Open the printer driver properties window 1 Select the print 1command in the applicationPRINTING Windows2 Select Letter 3 Select print settings4 Click the Print button 1 Click the Paper tab1 Select the printer driver of the machine 2 Click the Preferences Using printer driver help2 Click the Help button 1 Open the printer driver properties windowWhen the information icon appears To view Help for a specific setting2 Select Page Setup Setting the paper size1 Open the page setup 2 Select paper settings1 Execute printing from TextEdit 2 Select print settings and click the Print button2 Select print settings Printing a file2 Change the print job status mode to Spool or Job Queue CANCELING PRINTING AT THE MACHINE3 Touch the key of the print job that you wish to cancel 1 Touch the Print Job tab3 Select Fit To Paper Size SELECTING PRINT SETTINGSSelect print settings 2 Select InvoiceMacintosh 1 Select Layout 2 Select 3 Select the order of the pages4 Select the desired type of borderline Select print settingsFitting the print image to the paper Fit To Paper Size CONVENIENT PRINTER FUNCTIONSPrinting on both sides of the paper 2-sided printing Use this function to staple printed output Printing multiple images on one page N-Up PrintingStapling printed pages Staple When a finisher is installedConvenient functions for creating pamphlets and posters Functions to adjust the size and orientation of the imageImage adjustment function The machine also has these functionsPage X FORWARDING RECEIVED FAXES Fax Data XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBERFaxing XBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAXSelect fax settings in the base screen BASE SCREEN OF FAX MODE8 Resend key / Next Address key 2 Select settings in the touch panel SENDING A FAX1 Touch the IMAGE SEND key 2 Make sure that the size of the placed original is displayed4 Touch the Send Size key CHANGING THE SIZE OF A FAX1 Touch the Original key 2 Touch the 2-Sided Booklet key 3 Make sure that the size of the placed original is displayedCancel scanning 3 Enter the fax number of the first destination5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK key Select settings in the touch panel. ContinuedSelect settings in the touch panel CHANGING THE EXPOSURE1 Touch the Exposure key 2 Touch the Manual key 3 Touch the key to darken the exposureSelect settings in the touch panel CHANGING THE RESOLUTION1 Touch the Resolution key 2 Touch the Fine key 3 Touch the Half Tone key2 Touch the Address Book key STORING A FAX NUMBERStoring an individual key 1 Touch the Address Control key6 Touch the Initial text box 3 Touch the Add New key4 Select Fax from the Address Type select box 5 Touch the Address Name text boxSETTINGS key 2 Touch the Fax Settings keyFORWARDING RECEIVED FAXES Fax Data Forward 1 Touch the Fax Data Receive/Forward keyTransfer the received data to another device? CancelOK 3 Touch the Execute key in Forward Received Data 4 Touch the OK keySelect settings in the touch panel. Continued 2 Touch the key of the desired destination CONVENIENT DIALING METHODSOne-touch keys 1 Touch the Address Book key1 Touch the Resend key 2 Touch the key of the desired destination Resending2 Enter the 3-digit search number with the numeric keys Speed dialing1 Touch the key Touch the Speaker key Dialing using the speaker2 Enter the fax number of the first destination SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission5 Check the destinations and then touch the OK key 3 Select settings in the touch panel2 Touch the one-touch key in which the desired destination is stored 3 Touch the To key 4 Touch the Address Review keySpecial modes SPECIAL FAX MODES2 Select settings in the touch panel 1 Touch the Special Modes key2 Touch the Erase key 3 Set the erasure width to 3/4 with the keysCancel scanning Erasing peripheral shadows Erase CONVENIENT FAX FUNCTIONSThis function can only be used on a Windows computer Sending a fax directly from a computer PC-FaxThe machine also has these functions Page XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE XCHANGING THE RESOLUTION XCHANGING THE FILE FORMATScanning XNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODEUSB memory mode NETWORK SCANNER FUNCTIONand then Scan modesBASE SCREEN OF SCAN MODE 1 Make sure that the size of the placed original is displayed 1 Select settings in the touch panelSCANNING AN ORIGINAL 1 Touch the IMAGE SEND key 2 Touch the Scan tab4 Press the START key Cancel scanning2 Select settings in the touch panel CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Read the displayed message and touch the OK key 3 Touch the Text/Prtd. Photo key 4 Darken light colors with the keyCancel scanning 3 Select the destination and then press the START key2 Select settings in the touch panel 1 Touch the Resolution key2 Touch the 300X300dpi key 3 Touch the OK key CHANGING THE RESOLUTION2 Select settings in the touch panel CHANGING THE FILE FORMAT1 Touch the File Format key 3 Change the mode to Color/Grayscale modeSelect settings in the touch panel. Continued 3 Select the destination and press the START key4 Touch the TIFF key 5 Touch the High keyStoring an individual key STORING A DESTINATIONSETTINGS key 2 Select settings in the touch panel3 Touch the Add New key 4 Select E-mail from the Address Type select box8 Touch the E-mail Address text box Select settings in the touch panel. Continued1 Touch the Address Book key CONVENIENT TRANSMISSION METHODSOne-touch key 2 Touch the key in which the desired destination is stored2 Touch the key in which the desired destination is stored 1 Touch the Resend keyResending 2 Enter the 3-digit search number with the numeric keys Search number sending1 Touch the key 2 Touch the one-touch key in which the desired destination is stored 4 Touch the To key 5 Touch the Address Review key2 Select settings in the touch panel 1 Touch the Address Book keySelect settings in the touch panel. Continued 3 Press the START key6 Check the destinations and then touch the OK key Scan mode SPECIAL SCAN MODESSELECTING A SPECIAL MODE 1 Touch the Special Modes key 2 Touch the Suppress Background key2 Select settings in the touch panel Cancel scanning 3 Read the displayed message and touch the OK keySelect settings in the touch panel. Continued This function cannot be used when the original is scanned in Mono2Scanning both sides of a card onto a single page Card Shot CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Whitening faint colors in the image Suppress BackgroundThe machine also has these functions Scanning many originals at once Job BuildDocument filing X APPENDING INFORMATION WHEN STORING APrint DOCUMENT FILINGUses of the document filing function CopyDocument filing is convenient Features that make the document filing function even more convenientThe document filing function is convenient in these situations In this situationSelect settings in the touch panel QUICKLY SAVING A JOB Quick File1 Touch the Quick File key 2 Touch the OK keySelect settings in the touch panel APPENDING INFORMATION WHEN STORING A FILE File1 Touch the File key 2 Touch the User Name key9 Touch the OK key 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key Select settings in the touch panel. Continued3 Set the number of copies and then press the START key Correct sets Cancel scanning Cancel copyingThe base screen of document filing mode appears SAVING A DOCUMENT ONLY Scan to HDDTouch the Scan to HDD tab 1 Touch the DOCUMENT FILING key4 Press the START key 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key 5 Touch the Image Check key to check the content of a filePRINTING A SAVED FILE Select the file and print itXSYSTEM SETTINGS System settingsSettings SYSTEM SETTINGSDisplaying the system settings screen What you can do in the system settingsDescription System settings administratorSettings Page Troubleshooting 2 Enter the original size FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 1 Place the originals4 Select the bypass tray 3 Place paper in the bypass tray1 Place paper in the bypass tray 2 Tray SettingsPrinting on envelopes 3 Select Envelope in Paper Type 3 Select settings in the printer driver1 Select the size of the envelope in Paper Size 2 Select Bypass Tray from Paper Source in Paper Selection1 Select the job whose status is Paper Empty 2 Touch the Detail key Changing the paper size used for a print job1 Check details on the job 2 Change the paper size used for the jobChecking the machines communication record Adjusting the volume of the ringerBAnimation showing what to do REMOVING MISFEEDSAInstructions for removing the misfeed appear hereIllustrations and the operation panel shown in this manual Please notePage Page 2009B MX-B401 Quick Start GuideSHARP ELECTRONICS CORPORATION This manual has been printed using a vegetable-based