Printing A Saved File, Select the file and print it | Sharp MX-B401

PRINTING A SAVED FILE

PRINTING A SAVED FILE

You can retrieve a file stored by document filing and print or transmit the file. This section explains how to retrieve and print a file stored in the main folder.

COPY

IMAGE SEND

DOCUMENT

FILING

(1)

File Retrieve

Scan to HDD

HDD Status

Ex Data Access

Folder Select

Search

Main Folder

Quick File Folder

User 1

(2)

User 2

1

2

User 3

User 4

User 5

User 6

User 7

User 8

User 9

User 10

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

File Retrieve

Scan to HDD

HDD Status

Ex Data Access

Main Folder

Search

Back

File Name

User Name

Date

1

file-01

Name 1

04/04/2010

2

(3)

file-02

Name 2

04/04/2010

file-03

Name 3

04/04/2010

file-04

Name 4

04/04/2010

file-05

Name 5

04/04/2010

Switch Display

All Files

Multi-File Print

Job Settings

Cancel

file-01

Name 1

8½x11

Mono2

Select the job.

(4)

(5)

Property

Print

Send

Image Check

Change

Move

Delete

Detail

Job Settings / Print

Cancel

file-01

Name 1

8½x11

Mono2

Paper Select

Number of Prints

Auto

1

Print and Delete the Data

(1~999)

(6)

Output

Print and Save the Data

2-Sided

Special Modes

Select the file and print it.

(1)Touch the [DOCUMENT FILING] key.

(2)Touch the [Main Folder] key.

(3)Touch the key of the file that you wish to retrieve.

Touch the [Switch Display] key to display the switch display screen. Touch the [Thumbnail] key in the switch display screen to display thumbnail images in the file keys.

(4)Touch the [Print] key.

(5)Touch the [Image Check] key to check the content of a file.

(6)Touch the [Print and Save the Data] key.

When [Print and Save the Data] is selected, the file is saved after printing.

To delete the file after printing it, select [Print and Delete the Data].

126

Image 128

Sharp MX-B401 Printing A Saved File, Select the file and print it, Touch the key of the file that you wish to retrieve

Contents

System settings TroubleshootingBefore using the machine MODEL MX-B401 Maintenance Safety Guide Software Setup GuidePrinted manuals Quick Start Guide Manuals in PDF format Operation GuideConvenient methods for using the Operation Guide BEFORE USING THE MACHINE SETTINGS key 2 Select the all custom setting list in the touch panelCHECKING THE IP ADDRESS 1 Press the SYSTEM Opening the Web pages ACCESSING THE WEB SERVER IN THE MACHINEAccess the Web server in the machine to open the Web pages Downloading the Operation Guide Downloading the OperationGuide 1 Click Operation Manual TABLE OF CONTENTS Before using the machineENLARGEMENT/REDUCTION Preset Ratios / Zoom Copying Printing Faxing System settings TroubleshootingSYSTEM SETTINGS ScanningPage XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREEN XPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANELXIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALS XCHANGING PAPER IN A TRAY PART NAMES AND FUNCTIONS SUPPLIES OPERATION PANEL Image send indicatorsPrint mode indicators SYSTEM SETTINGS key POWER key POWER SAVE keyMain power indicator Numeric keys USING THE TOUCH PANEL Brightness adjustment keyMode select keys COPY key Using general keys Checking the status of the machine Job Status displaySystem display MFP Status display USER AUTHENTICATION User authentication methodsLogin by user number Login by login name and password How to log out Logging out 2nd screen HOME SCREEN1st screen Checking the content of a file stored in the machine IMAGE CHECK FUNCTION PREVIEWConvenient uses of image check Data that can be checked The content of the data appears here In the touch panel, you can Scroll the display Change pages Change the display magnificationExample The image check screen for a received fax Image Check PLACING ORIGINALS Using the automatic document feederUsing the document glass Portrait originals Landscape originalsOriginals Portrait original CHANGING PAPER IN A TRAY Names of the traysPrint side face up or face down Tray Loading paper in a tray Indicator lineThe loaded paper should not go higher than these protrusions Insert the paper with the print side face up Changing the tray settings 2 Configure the tray settings in the touch panel1 Touch the Paper Tray Settings key 2 Touch the Tray Settings key Select settings in the touch panel. Continued 4 Select Recycled from the Type select box5 Make Sure that Auto-Inch is selected in the Size select box 6 Touch the OK key Loading paper in bypass tray Example Loading an envelope X ENLARGEMENT/REDUCTION Preset Ratios Zoom CopyingXBASE SCREEN OF COPY MODE XMAKING COPIES X2-SIDED COPYING Automatic Document Feeder BASE SCREEN OF COPY MODE Select copy settings in the base screen 7 Paper select display 2 Select settings in the touch panel MAKING COPIES1 Touch the COPY key 2 Touch the Original key Correct sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key5 Make sure that the desired paper size is selected Select settings in the touch panel 2-SIDED COPYING Automatic Document Feeder1 Set the original size 2 Touch the 2-Sided Copy key 3 Touch the 1-Sided to 2-Sided key 4 Touch the OK key Correct sets Cancel scanning Cancel copying 3 Select settings in the touch COPYING ON SPECIAL PAPER Bypass Copy2 Insert paper in the bypass tray 6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key 4 Set the number of copies and then press the START key4 Touch the Heavy Paper key 5 Touch the Auto-Inch key C Touch to set the type of paper in the bypass tray Selecting a trayA Touch to select one of trays 1 to B Touch to select the bypass tray SELECTING THE EXPOSURE AND IMAGE TYPE 1 Touch the Exposure key 2 Touch the Light Original key3 Darken the printed result with the key Exposure adjustment Correct sets Cancel scanning Cancel copying FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection 1 Touch the Original key 2 Touch the 5-1/2 x 8-1/2 key3 Touch the OK key 4 Touch the Paper Select key 5 Touch the tray that has the desired paper size 6 Touch the OK key 3 Set the number of copies 4 Press the START key7 Touch the Auto Image key Cancel scanning Cancel copying ENLARGEMENT/REDUCTION Preset Ratios / Zoom 2 Touch the Copy Ratio key3 Touch the key Ratio-specified copy 4 Touch the 50% key 5 Set the copy ratio to 55% with the keyTouch the preset ratio key that is closest to 55% the desired ratio The key decreases the ratio in The side to be scanned must be face up! 2 Place the originals INTERRUPTING A COPY RUN Interrupt Copy1 Touch the Interrupt key while the machine is printing STORING COPY OPERATIONS Job Programs Storing a job program1 Press the #/P key 1 Touch the Store/Delete tab Using a job program 3 Select the copy settings that you wish to storeDeleting a job program 2 Touch the key of the desired job program 4 Touch the Exit key 2 Touch the key of the job program that you wish to delete3 Read the displayed message and touch the Delete key SPECIAL MODES Special modes reverse side using the keys SELECTING A SPECIAL MODE1 Touch the Special Modes key 2 Touch the Margin Shift key 3 Select 3/4 for the front side and 3/4 for the Correct sets Cancel scanning Cancel copying CONVENIENT COPY FUNCTIONS Adding margins Margin ShiftErasing peripheral shadows Erase Making copies in pamphlet format Pamphlet Copy Copying two original pages onto one sheet of paper 2in1 Adding inserts when copying on transparency film Transparency InsertsCopying a large number of originals at once Job Build Copying both sides of a card onto one sheet of paper Card Shot Printing the date or a stamp on copies StampRepeating photos on a copy Photo Repeat Inverting the image Mirror Image Adjusting the sharpness of an image Sharpness Reversing black and white in a copy B/W ReverseChecking copies before printing Proof Copy Copying in the center of the paper Centering Copying multiple business cards Business Card Scan Copying originals that are different sizes Mixed Size OriginalCopying thin originals Slow Scan Mode Printing XPRINTING XCANCELING PRINTING AT THE MACHINEXSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONS 1 Select the print 1command in the application PRINTINGWindows 2 Open the printer driver properties window 3 Select print settings 4 Click the Print button1 Click the Paper tab 2 Select Letter Using printer driver help 2 Click the Help button1 Open the printer driver properties window 1 Select the printer driver of the machine 2 Click the Preferences To view Help for a specific setting When the information icon appears Setting the paper size 1 Open the page setup2 Select paper settings 2 Select Page Setup 2 Select print settings and click the Print button 2 Select print settingsPrinting a file 1 Execute printing from TextEdit CANCELING PRINTING AT THE MACHINE 3 Touch the key of the print job that you wish to cancel1 Touch the Print Job tab 2 Change the print job status mode to Spool or Job Queue SELECTING PRINT SETTINGS Select print settings2 Select Invoice 3 Select Fit To Paper Size 1 Select Layout 2 Select 3 Select the order of the pages 4 Select the desired type of borderline Fitting the print image to the paper Fit To Paper Size CONVENIENT PRINTER FUNCTIONSPrinting on both sides of the paper 2-sided printing Printing multiple images on one page N-Up Printing Stapling printed pages StapleWhen a finisher is installed Use this function to staple printed output Functions to adjust the size and orientation of the image Image adjustment functionThe machine also has these functions Convenient functions for creating pamphlets and postersPage XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBER FaxingXBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAX X FORWARDING RECEIVED FAXES Fax Data BASE SCREEN OF FAX MODE Select fax settings in the base screen 8 Resend key / Next Address key SENDING A FAX 1 Touch the IMAGE SEND key2 Make sure that the size of the placed original is displayed Cancel scanning CHANGING THE SIZE OF A FAX 1 Touch the Original key 2 Touch the 2-Sided Booklet key3 Make sure that the size of the placed original is displayed 4 Touch the Send Size key 3 Enter the fax number of the first destination 5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK keyCancel scanning Correct a mistake 2 Touch the Manual key 3 Touch the key to darken the exposure CHANGING THE EXPOSURE1 Touch the Exposure key CHANGING THE RESOLUTION 1 Touch the Resolution key 2 Touch the Fine key3 Touch the Half Tone key Half Tone cannot be selected when Standard is selected STORING A FAX NUMBER Storing an individual key1 Touch the Address Control key 2 Touch the Address Book key 3 Touch the Add New key 4 Select Fax from the Address Type select box5 Touch the Address Name text box 6 Touch the Initial text box 1 Touch the Fax Data Receive/Forward key 2 Touch the Fax Settings keyFORWARDING RECEIVED FAXES Fax Data Forward 3 Touch the Execute key in Forward Received Data 4 Touch the OK key Transfer the received data to another device? CancelOK CONVENIENT DIALING METHODS One-touch keys1 Touch the Address Book key 2 Touch the key of the desired destination Resending 1 Touch the Resend key 2 Touch the key of the desired destination 2 Enter the 3-digit search number with the numeric keys Speed dialing1 Touch the key Dialing using the speaker Touch the Speaker key SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 2 Enter the fax number of the first destination 3 Select settings in the touch panel 2 Touch the one-touch key in which the desired destination is stored3 Touch the To key 4 Touch the Address Review key 5 Check the destinations and then touch the OK key SPECIAL FAX MODES 3 Set the erasure width to 3/4 with the keys 1 Touch the Special Modes key2 Touch the Erase key Cancel scanning CONVENIENT FAX FUNCTIONS Sending a fax directly from a computer PC-Fax This function can only be used on a Windows computerPage XCHANGING THE RESOLUTION XCHANGING THE FILE FORMAT ScanningXNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODE XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE NETWORK SCANNER FUNCTION and thenScan modes USB memory mode BASE SCREEN OF SCAN MODE 1 Select settings in the touch panel SCANNING AN ORIGINAL1 Touch the IMAGE SEND key 2 Touch the Scan tab 1 Make sure that the size of the placed original is displayed Cancel scanning 3 Touch the Text/Prtd. Photo key 4 Darken light colors with the key CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Read the displayed message and touch the OK key 3 Select the destination and then press the START key 300X300dpi 1 Touch the Resolution key2 Touch the 300X300dpi key 3 Touch the OK key 3 Change the mode to Color/Grayscale mode CHANGING THE FILE FORMAT1 Touch the File Format key 3 Select the destination and press the START key 4 Touch the TIFF key5 Touch the High key a smaller file size STORING A DESTINATION 4 Select E-mail from the Address Type select box 8 Touch the E-mail Address text box 2 Touch the key in which the desired destination is stored CONVENIENT TRANSMISSION METHODSOne-touch key 1 Touch the Resend key Search number sending HHH HHH 4 Touch the To key 5 Touch the Address Review keyEEE EEE 3 Press the START key 6 Check the destinations and then touch the OK key SPECIAL SCAN MODES Scan mode 1 Touch the Special Modes key 2 Touch the Suppress Background key Here 1 is set for the lightest background 3 Read the displayed message and touch the OK keyThis function cannot be used when the original is scanned in Mono2 CONVENIENT SCANNER FUNCTIONS Erasing peripheral shadows on the image EraseWhitening faint colors in the image Suppress Background Scanning both sides of a card onto a single page Card Shot Scanning many originals at once Job Build X APPENDING INFORMATION WHEN STORING A Document filing DOCUMENT FILING Uses of the document filing functionCopy Print Features that make the document filing function even more convenient The document filing function is convenient in these situationsIn this situation Document filing is convenient 2 Touch the OK key QUICKLY SAVING A JOB Quick File1 Touch the Quick File key APPENDING INFORMATION WHEN STORING A FILE File 1 Touch the File key2 Touch the User Name key Password 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key 6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK keyA text entry screen appears. Enter a file name Name Correct sets Cancel scanning Cancel copying SAVING A DOCUMENT ONLY Scan to HDD Touch the Scan to HDD tab1 Touch the DOCUMENT FILING key The base screen of document filing mode appears 4 Press the START key 5 Touch the Image Check key to check the content of a file PRINTING A SAVED FILESelect the file and print it 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key System settings XSYSTEM SETTINGS SYSTEM SETTINGS Displaying the system settings screenWhat you can do in the system settings Settings System settings administrator Page Troubleshooting FREQUENTLY ASKED QUESTIONS Making a copy of a non-standard size original1 Place the originals 2 Enter the original size 3 Place paper in the bypass tray 4 Select the bypass tray 1 Place paper in the bypass tray 2 Tray SettingsPrinting on envelopes 3 Select settings in the printer driver 1 Select the size of the envelope in Paper Size2 Select Bypass Tray from Paper Source in Paper Selection 3 Select Envelope in Paper Type Changing the paper size used for a print job 1 Check details on the job2 Change the paper size used for the job 1 Select the job whose status is Paper Empty 2 Touch the Detail key Adjusting the volume of the ringer Checking the machines communication record REMOVING MISFEEDS AInstructions for removing themisfeed appear here BAnimation showing what to do Please note Illustrations and the operation panel shown in this manualPage Page MX-B401 Quick Start Guide SHARP ELECTRONICS CORPORATIONThis manual has been printed using a vegetable-based 2009B