SAVING A DOCUMENT ONLY Scan to HDD, Auto | Sharp MX-B401 instruction

SAVING A DOCUMENT ONLY (Scan to HDD)

SAVING A DOCUMENT ONLY (Scan to HDD)

You can save a document without performing a copy, print, or send job. The procedure for storing a document in the main folder is explained below.

COPY

IMAGE SEND

DOCUMENT

FILING

File Retrieve

Scan to HDD

HDD Status

Ex Data Access

Folder Select

Search

Main Folder

Quick File Folder

1

User 1

User 2

2

User 3

User 4

User 5

User 6

User 7

User 8

User 9

User 10

All Folders

ABCD

EFGHI

JKLMN

OPQRST

UVWXYZ

1 Touch the [DOCUMENT FILING] key.

The base screen of document filing mode appears.

The side to be scanned must be face up! 2 Place the originals.

When using the document glass, place the original with the side to be scanned face down.

File Retrieve	Scan to HDD		HDD Status	Ex Data Access		3
						3
Folder Select						Search
Main Folder			Quick File Folder
User 1			User 2			1
User 1			User 2			2
						2
User 3			User 4
User 5			User 6
User 7			User 8
User 9			User 10
All Folders	ABCD	EFGHI	JKLMN	OPQRST	UVWXYZ

Touch the [Scan to HDD] tab.

File Retrieve

Scan to HDD

HDD Status

Ex Data Access

File

Information

Original

Scan:

8½x11

Store:

Auto

Exposure

Auto

Resolution

200X200dpi

Mono2

Color Mode

Special Modes

The Scan to HDD base screen appears.

To specify a user name, file name, and folder, touch the [File Information] key.

124

Image 126

Sharp MX-B401 SAVING A DOCUMENT ONLY Scan to HDD, Touch the Scan to HDD tab, Touch the DOCUMENT FILING key, Auto

Contents

Before using the machine System settingsTroubleshooting MODEL MX-B401 Printed manuals Maintenance Safety GuideSoftware Setup Guide Quick Start Guide Convenient methods for using the Operation Guide Manuals in PDF formatOperation Guide BEFORE USING THE MACHINE CHECKING THE IP ADDRESS SETTINGS key2 Select the all custom setting list in the touch panel 1 Press the SYSTEM ACCESSING THE WEB SERVER IN THE MACHINE Access the Web server in the machine to open the Web pagesOpening the Web pages Guide Downloading the Operation GuideDownloading the Operation 1 Click Operation Manual ENLARGEMENT/REDUCTION Preset Ratios / Zoom TABLE OF CONTENTSBefore using the machine Copying Printing Faxing SYSTEM SETTINGS System settingsTroubleshooting ScanningPage XIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALS XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREENXPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANEL XCHANGING PAPER IN A TRAY PART NAMES AND FUNCTIONS SUPPLIES Print mode indicators OPERATION PANELImage send indicators SYSTEM SETTINGS key Main power indicator POWER keyPOWER SAVE key Numeric keys Mode select keys USING THE TOUCH PANELBrightness adjustment key COPY key Using general keys System display Checking the status of the machineJob Status display MFP Status display Login by user number USER AUTHENTICATIONUser authentication methods Login by login name and password How to log out Logging out HOME SCREEN 1st screen2nd screen Convenient uses of image check Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Data that can be checked Example The image check screen for a received fax The content of the data appears here In the touch panel, you canScroll the display Change pages Change the display magnification Image Check Using the automatic document feeder Using the document glassPLACING ORIGINALS Originals Portrait originalsLandscape originals Portrait original Print side face up or face down CHANGING PAPER IN A TRAYNames of the trays Tray The loaded paper should not go higher than these protrusions Loading paper in a trayIndicator line Insert the paper with the print side face up 1 Touch the Paper Tray Settings key Changing the tray settings2 Configure the tray settings in the touch panel 2 Touch the Tray Settings key 5 Make Sure that Auto-Inch is selected in the Size select box Select settings in the touch panel. Continued4 Select Recycled from the Type select box 6 Touch the OK key Loading paper in bypass tray Example Loading an envelope XBASE SCREEN OF COPY MODE XMAKING COPIES X ENLARGEMENT/REDUCTION Preset Ratios ZoomCopying X2-SIDED COPYING Automatic Document Feeder BASE SCREEN OF COPY MODE Select copy settings in the base screen 7 Paper select display 1 Touch the COPY key 2 Select settings in the touch panelMAKING COPIES 2 Touch the Original key 3 Set the number of copies and then press the START key 5 Make sure that the desired paper size is selectedCorrect sets Cancel scanning Cancel copying 1 Set the original size 2 Touch the 2-Sided Copy key Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 3 Touch the 1-Sided to 2-Sided key 4 Touch the OK key Correct sets Cancel scanning Cancel copying 2 Insert paper in the bypass 3 Select settings in the touchCOPYING ON SPECIAL PAPER Bypass Copy tray 4 Set the number of copies and then press the START key 4 Touch the Heavy Paper key 5 Touch the Auto-Inch key6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key Selecting a tray A Touch to select one of trays 1 to B Touch to select the bypass trayC Touch to set the type of paper in the bypass tray 3 Darken the printed result with the key SELECTING THE EXPOSURE AND IMAGE TYPE1 Touch the Exposure key 2 Touch the Light Original key Exposure adjustment Correct sets Cancel scanning Cancel copying 3 Touch the OK key 4 Touch the Paper Select key FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection1 Touch the Original key 2 Touch the 5-1/2 x 8-1/2 key 5 Touch the tray that has the desired paper size 6 Touch the OK key 7 Touch the Auto Image key 3 Set the number of copies4 Press the START key Cancel scanning Cancel copying 3 Touch the key ENLARGEMENT/REDUCTION Preset Ratios / Zoom2 Touch the Copy Ratio key Ratio-specified copy Touch the preset ratio key that is closest to 55% the desired ratio 4 Touch the 50% key5 Set the copy ratio to 55% with the key The key decreases the ratio in INTERRUPTING A COPY RUN Interrupt Copy 1 Touch the Interrupt key while the machine is printingThe side to be scanned must be face up! 2 Place the originals 1 Press the #/P key STORING COPY OPERATIONS Job ProgramsStoring a job program 1 Touch the Store/Delete tab Deleting a job program Using a job program3 Select the copy settings that you wish to store 2 Touch the key of the desired job program 2 Touch the key of the job program that you wish to delete 3 Read the displayed message and touch the Delete key4 Touch the Exit key SPECIAL MODES Special modes 1 Touch the Special Modes key 2 Touch the Margin Shift key reverse side using the keysSELECTING A SPECIAL MODE 3 Select 3/4 for the front side and 3/4 for the Correct sets Cancel scanning Cancel copying Erasing peripheral shadows Erase CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Making copies in pamphlet format Pamphlet Copy Adding inserts when copying on transparency film Transparency Inserts Copying a large number of originals at once Job BuildCopying two original pages onto one sheet of paper 2in1 Repeating photos on a copy Photo Repeat Copying both sides of a card onto one sheet of paper Card ShotPrinting the date or a stamp on copies Stamp Inverting the image Mirror Image Checking copies before printing Proof Copy Adjusting the sharpness of an image SharpnessReversing black and white in a copy B/W Reverse Copying in the center of the paper Centering Copying originals that are different sizes Mixed Size Original Copying thin originals Slow Scan ModeCopying multiple business cards Business Card Scan XPRINTING XCANCELING PRINTING AT THE MACHINE XSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONSPrinting Windows 1 Select the print 1command in the applicationPRINTING 2 Open the printer driver properties window 1 Click the Paper tab 3 Select print settings4 Click the Print button 2 Select Letter 1 Open the printer driver properties window Using printer driver help2 Click the Help button 1 Select the printer driver of the machine 2 Click the Preferences To view Help for a specific setting When the information icon appears 2 Select paper settings Setting the paper size1 Open the page setup 2 Select Page Setup Printing a file 2 Select print settings and click the Print button2 Select print settings 1 Execute printing from TextEdit 1 Touch the Print Job tab CANCELING PRINTING AT THE MACHINE3 Touch the key of the print job that you wish to cancel 2 Change the print job status mode to Spool or Job Queue 2 Select Invoice SELECTING PRINT SETTINGSSelect print settings 3 Select Fit To Paper Size 1 Select Layout 2 Select 3 Select the order of the pages 4 Select the desired type of borderline CONVENIENT PRINTER FUNCTIONS Printing on both sides of the paper 2-sided printingFitting the print image to the paper Fit To Paper Size When a finisher is installed Printing multiple images on one page N-Up PrintingStapling printed pages Staple Use this function to staple printed output The machine also has these functions Functions to adjust the size and orientation of the imageImage adjustment function Convenient functions for creating pamphlets and postersPage XBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAX XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBERFaxing X FORWARDING RECEIVED FAXES Fax Data BASE SCREEN OF FAX MODE Select fax settings in the base screen 8 Resend key / Next Address key 2 Make sure that the size of the placed original is displayed SENDING A FAX1 Touch the IMAGE SEND key Cancel scanning 3 Make sure that the size of the placed original is displayed CHANGING THE SIZE OF A FAX1 Touch the Original key 2 Touch the 2-Sided Booklet key 4 Touch the Send Size key Cancel scanning 3 Enter the fax number of the first destination5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK key Correct a mistake CHANGING THE EXPOSURE 1 Touch the Exposure key2 Touch the Manual key 3 Touch the key to darken the exposure 3 Touch the Half Tone key CHANGING THE RESOLUTION1 Touch the Resolution key 2 Touch the Fine key Half Tone cannot be selected when Standard is selected 1 Touch the Address Control key STORING A FAX NUMBERStoring an individual key 2 Touch the Address Book key 5 Touch the Address Name text box 3 Touch the Add New key4 Select Fax from the Address Type select box 6 Touch the Initial text box 2 Touch the Fax Settings key FORWARDING RECEIVED FAXES Fax Data Forward1 Touch the Fax Data Receive/Forward key 3 Touch the Execute key in Forward Received Data 4 Touch the OK key Transfer the received data to another device? CancelOK 1 Touch the Address Book key CONVENIENT DIALING METHODSOne-touch keys 2 Touch the key of the desired destination Resending 1 Touch the Resend key 2 Touch the key of the desired destination Speed dialing 1 Touch the key2 Enter the 3-digit search number with the numeric keys Dialing using the speaker Touch the Speaker key SENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 2 Enter the fax number of the first destination 3 Touch the To key 4 Touch the Address Review key 3 Select settings in the touch panel2 Touch the one-touch key in which the desired destination is stored 5 Check the destinations and then touch the OK key SPECIAL FAX MODES 1 Touch the Special Modes key 2 Touch the Erase key3 Set the erasure width to 3/4 with the keys Cancel scanning CONVENIENT FAX FUNCTIONS Sending a fax directly from a computer PC-Fax This function can only be used on a Windows computerPage XNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODE XCHANGING THE RESOLUTION XCHANGING THE FILE FORMATScanning XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE Scan modes NETWORK SCANNER FUNCTIONand then USB memory mode BASE SCREEN OF SCAN MODE 1 Touch the IMAGE SEND key 2 Touch the Scan tab 1 Select settings in the touch panelSCANNING AN ORIGINAL 1 Make sure that the size of the placed original is displayed Cancel scanning CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE 2 Read the displayed message and touch the OK key3 Touch the Text/Prtd. Photo key 4 Darken light colors with the key 3 Select the destination and then press the START key 1 Touch the Resolution key 2 Touch the 300X300dpi key 3 Touch the OK key300X300dpi CHANGING THE FILE FORMAT 1 Touch the File Format key3 Change the mode to Color/Grayscale mode 5 Touch the High key 3 Select the destination and press the START key4 Touch the TIFF key a smaller file size STORING A DESTINATION 4 Select E-mail from the Address Type select box 8 Touch the E-mail Address text box CONVENIENT TRANSMISSION METHODS One-touch key2 Touch the key in which the desired destination is stored 1 Touch the Resend key Search number sending 4 Touch the To key 5 Touch the Address Review key EEE EEEHHH HHH 3 Press the START key 6 Check the destinations and then touch the OK key SPECIAL SCAN MODES Scan mode 1 Touch the Special Modes key 2 Touch the Suppress Background key 3 Read the displayed message and touch the OK key This function cannot be used when the original is scanned in Mono2Here 1 is set for the lightest background Whitening faint colors in the image Suppress Background CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Scanning both sides of a card onto a single page Card Shot Scanning many originals at once Job Build X APPENDING INFORMATION WHEN STORING A Document filing Copy DOCUMENT FILINGUses of the document filing function Print In this situation Features that make the document filing function even more convenientThe document filing function is convenient in these situations Document filing is convenient QUICKLY SAVING A JOB Quick File 1 Touch the Quick File key2 Touch the OK key 2 Touch the User Name key APPENDING INFORMATION WHEN STORING A FILE File1 Touch the File key Password A text entry screen appears. Enter a file name 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key Name Correct sets Cancel scanning Cancel copying 1 Touch the DOCUMENT FILING key SAVING A DOCUMENT ONLY Scan to HDDTouch the Scan to HDD tab The base screen of document filing mode appears 4 Press the START key Select the file and print it 5 Touch the Image Check key to check the content of a filePRINTING A SAVED FILE 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder key System settings XSYSTEM SETTINGS What you can do in the system settings SYSTEM SETTINGSDisplaying the system settings screen Settings System settings administrator Page Troubleshooting 1 Place the originals FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 2 Enter the original size 3 Place paper in the bypass tray 4 Select the bypass tray 2 Tray Settings Printing on envelopes1 Place paper in the bypass tray 2 Select Bypass Tray from Paper Source in Paper Selection 3 Select settings in the printer driver1 Select the size of the envelope in Paper Size 3 Select Envelope in Paper Type 2 Change the paper size used for the job Changing the paper size used for a print job1 Check details on the job 1 Select the job whose status is Paper Empty 2 Touch the Detail key Adjusting the volume of the ringer Checking the machines communication record misfeed appear here REMOVING MISFEEDSAInstructions for removing the BAnimation showing what to do Please note Illustrations and the operation panel shown in this manualPage Page This manual has been printed using a vegetable-based MX-B401 Quick Start GuideSHARP ELECTRONICS CORPORATION 2009B