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Sharp MX-B401 Printed manuals, Maintenance Safety Guide, Quick Start Guide, Software Setup Guide

Models: TINSE4377FCZZ MX-B401

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OPERATION MANUALS AND HOW TO USE THEM

OPERATION MANUALS AND HOW TO USE THEM

Three printed manuals and a manual in PDF format are provided with the machine.

Printed manuals

To learn the parts of the machine and how to use them

To load paper

Before using the machine (page 9)

To make a copy

Copying (page 29)

To print a file

Printing (page 57)

To send a fax

Faxing (page 71)

To send a scanned image

To use Internet fax

Scanning (page 95)

What is document filing?

What is it used for?

Document filing (page 117)

What are the system settings?

System settings (page 127)

Frequently asked questions and how to clear paper misfeeds

Troubleshooting (page 131)

Please read before using the machine.

Maintenance &

Safety Guide

Quick Start Guide

(this manual)

This manual provides easy-to- understand explanations of the functions of the machine in a single manual.

The explanations in this manual focus on frequently used functions. For special functions, troubleshooting, and detailed procedures for using the machine, see the manual in PDF format.

Software Setup Guide

Contains important cautionary information, procedures for cleaning the machine and replacing supplies, and machine specifications.

Explains the procedures for installing the printer driver and scanner driver.

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Sharp MX-B401 quick start Printed manuals, Maintenance Safety Guide, Quick Start Guide, Software Setup Guide, Copying page

Contents

Before using the machine System settingsTroubleshooting MODEL MX-B401Printed manuals Maintenance Safety GuideSoftware Setup Guide Quick Start GuideConvenient methods for using the Operation Guide Manuals in PDF formatOperation Guide BEFORE USING THE MACHINECHECKING THE IP ADDRESS SETTINGS key2 Select the all custom setting list in the touch panel 1 Press the SYSTEMOpening the Web pages ACCESSING THE WEB SERVER IN THE MACHINEAccess the Web server in the machine to open the Web pages Guide Downloading the Operation GuideDownloading the Operation 1 Click Operation ManualENLARGEMENT/REDUCTION Preset Ratios / Zoom TABLE OF CONTENTSBefore using the machine CopyingPrinting FaxingSYSTEM SETTINGS System settingsTroubleshooting ScanningPage XIMAGE CHECK FUNCTION PREVIEW XPLACING ORIGINALS XUSING THE TOUCH PANEL XUSER AUTHENTICATION XHOME SCREENXPART NAMES AND FUNCTIONS XSUPPLIES XOPERATION PANEL XCHANGING PAPER IN A TRAYPART NAMES AND FUNCTIONS SUPPLIES Print mode indicators OPERATION PANELImage send indicators SYSTEM SETTINGS keyMain power indicator POWER keyPOWER SAVE key Numeric keysMode select keys USING THE TOUCH PANELBrightness adjustment key COPY keyUsing general keys System display Checking the status of the machineJob Status display MFP Status displayLogin by user number USER AUTHENTICATIONUser authentication methods Login by login name and passwordHow to log out Logging out2nd screen HOME SCREEN1st screen Convenient uses of image check Checking the content of a file stored in the machineIMAGE CHECK FUNCTION PREVIEW Data that can be checkedExample The image check screen for a received fax The content of the data appears here In the touch panel, you canScroll the display Change pages Change the display magnification Image CheckPLACING ORIGINALS Using the automatic document feederUsing the document glass Originals Portrait originalsLandscape originals Portrait originalPrint side face up or face down CHANGING PAPER IN A TRAYNames of the trays TrayThe loaded paper should not go higher than these protrusions Loading paper in a trayIndicator line Insert the paper with the print side face up1 Touch the Paper Tray Settings key Changing the tray settings2 Configure the tray settings in the touch panel 2 Touch the Tray Settings key5 Make Sure that Auto-Inch is selected in the Size select box Select settings in the touch panel. Continued4 Select Recycled from the Type select box 6 Touch the OK keyLoading paper in bypass tray Example Loading an envelopeXBASE SCREEN OF COPY MODE XMAKING COPIES X ENLARGEMENT/REDUCTION Preset Ratios ZoomCopying X2-SIDED COPYING Automatic Document FeederBASE SCREEN OF COPY MODE Select copy settings in the base screen7 Paper select display 1 Touch the COPY key 2 Select settings in the touch panelMAKING COPIES 2 Touch the Original keySelect settings in the touch panel. Continued 3 Set the number of copies and then press the START key5 Make sure that the desired paper size is selected Correct sets Cancel scanning Cancel copying1 Set the original size 2 Touch the 2-Sided Copy key Select settings in the touch panel2-SIDED COPYING Automatic Document Feeder 3 Touch the 1-Sided to 2-Sided key 4 Touch the OK keyCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key2 Insert paper in the bypass 3 Select settings in the touchCOPYING ON SPECIAL PAPER Bypass Copy tray6 Touch the OK key 7 Touch the bypass tray key 8 Touch the OK key 4 Set the number of copies and then press the START key4 Touch the Heavy Paper key 5 Touch the Auto-Inch key Select settings in the touch panel. ContinuedC Touch to set the type of paper in the bypass tray Selecting a trayA Touch to select one of trays 1 to B Touch to select the bypass tray 100%3 Darken the printed result with the key SELECTING THE EXPOSURE AND IMAGE TYPE1 Touch the Exposure key 2 Touch the Light Original key 2 Select settings in the touch panelCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key3 Touch the OK key 4 Touch the Paper Select key FITTING THE COPY IMAGE TO THE PAPER Automatic Ratio Selection1 Touch the Original key 2 Touch the 5-1/2 x 8-1/2 key 5 Touch the tray that has the desired paper size 6 Touch the OK key7 Touch the Auto Image key 3 Set the number of copies4 Press the START key Select settings in the touch panel. Continued3 Touch the key ENLARGEMENT/REDUCTION Preset Ratios / Zoom2 Touch the Copy Ratio key 2 Select settings in the touch panelSelect settings in the touch panel. Continued 4 Touch the 50% key5 Set the copy ratio to 55% with the key Touch the preset ratio key that is closest to 55% the desired ratio3 Set the number of copies and then press the START key INTERRUPTING A COPY RUN Interrupt Copy1 Touch the Interrupt key while the machine is printing The side to be scanned must be face up! 2 Place the originals1 Press the #/P key STORING COPY OPERATIONS Job ProgramsStoring a job program 1 Touch the Store/Delete tabDeleting a job program Using a job program3 Select the copy settings that you wish to store 2 Touch the key of the desired job program4 Touch the Exit key 2 Touch the key of the job program that you wish to delete3 Read the displayed message and touch the Delete key 2 Select settings in the touch panelSPECIAL MODES Special modes1 Touch the Special Modes key 2 Touch the Margin Shift key reverse side using the keysSELECTING A SPECIAL MODE 3 Select 3/4 for the front side and 3/4 for theCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START keyErasing peripheral shadows Erase CONVENIENT COPY FUNCTIONSAdding margins Margin Shift Making copies in pamphlet format Pamphlet CopyCopying two original pages onto one sheet of paper 2in1 Adding inserts when copying on transparency film Transparency InsertsCopying a large number of originals at once Job Build Repeating photos on a copy Photo Repeat Copying both sides of a card onto one sheet of paper Card ShotPrinting the date or a stamp on copies Stamp Inverting the image Mirror ImageChecking copies before printing Proof Copy Adjusting the sharpness of an image SharpnessReversing black and white in a copy B/W Reverse Copying in the center of the paper CenteringCopying multiple business cards Business Card Scan Copying originals that are different sizes Mixed Size OriginalCopying thin originals Slow Scan Mode Printing XPRINTING XCANCELING PRINTING AT THE MACHINEXSELECTING PRINT SETTINGS XCONVENIENT PRINTER FUNCTIONS Windows 1 Select the print 1command in the applicationPRINTING 2 Open the printer driver properties window1 Click the Paper tab 3 Select print settings4 Click the Print button 2 Select Letter1 Open the printer driver properties window Using printer driver help2 Click the Help button 1 Select the printer driver of the machine 2 Click the PreferencesTo view Help for a specific setting When the information icon appears2 Select paper settings Setting the paper size1 Open the page setup 2 Select Page SetupPrinting a file 2 Select print settings and click the Print button2 Select print settings 1 Execute printing from TextEdit1 Touch the Print Job tab CANCELING PRINTING AT THE MACHINE3 Touch the key of the print job that you wish to cancel 2 Change the print job status mode to Spool or Job Queue2 Select Invoice SELECTING PRINT SETTINGSSelect print settings 3 Select Fit To Paper SizeSelect print settings 1 Select Layout 2 Select 3 Select the order of the pages4 Select the desired type of borderline MacintoshFitting the print image to the paper Fit To Paper Size CONVENIENT PRINTER FUNCTIONSPrinting on both sides of the paper 2-sided printing When a finisher is installed Printing multiple images on one page N-Up PrintingStapling printed pages Staple Use this function to staple printed outputThe machine also has these functions Functions to adjust the size and orientation of the imageImage adjustment function Convenient functions for creating pamphlets and postersPage XBASE SCREEN OF FAX MODE XSENDING A FAX XCHANGING THE SIZE OF A FAX XCHANGING THE EXPOSURE XCHANGING THE RESOLUTION XSTORING A FAX NUMBERFaxing X FORWARDING RECEIVED FAXES Fax DataBASE SCREEN OF FAX MODE Select fax settings in the base screen8 Resend key / Next Address key 2 Make sure that the size of the placed original is displayed SENDING A FAX1 Touch the IMAGE SEND key 2 Select settings in the touch panel3 Make sure that the size of the placed original is displayed CHANGING THE SIZE OF A FAX1 Touch the Original key 2 Touch the 2-Sided Booklet key 4 Touch the Send Size keySelect settings in the touch panel. Continued 3 Enter the fax number of the first destination5 Touch the 11 x 17 key 6 Touch the OK key 7 Touch the OK key Cancel scanning2 Touch the Manual key 3 Touch the key to darken the exposure CHANGING THE EXPOSURE1 Touch the Exposure key Select settings in the touch panel3 Touch the Half Tone key CHANGING THE RESOLUTION1 Touch the Resolution key 2 Touch the Fine key Select settings in the touch panel1 Touch the Address Control key STORING A FAX NUMBERStoring an individual key 2 Touch the Address Book key5 Touch the Address Name text box 3 Touch the Add New key4 Select Fax from the Address Type select box 6 Touch the Initial text box1 Touch the Fax Data Receive/Forward key 2 Touch the Fax Settings keyFORWARDING RECEIVED FAXES Fax Data Forward SETTINGS keyTransfer the received data to another device? CancelOK 3 Touch the Execute key in Forward Received Data 4 Touch the OK keySelect settings in the touch panel. Continued 1 Touch the Address Book key CONVENIENT DIALING METHODSOne-touch keys 2 Touch the key of the desired destinationResending 1 Touch the Resend key 2 Touch the key of the desired destination2 Enter the 3-digit search number with the numeric keys Speed dialing1 Touch the key Dialing using the speaker Touch the Speaker keySENDING THE SAME FAX TO MULTIPLE DESTINATIONS Broadcast Transmission 2 Enter the fax number of the first destination3 Touch the To key 4 Touch the Address Review key 3 Select settings in the touch panel2 Touch the one-touch key in which the desired destination is stored 5 Check the destinations and then touch the OK keySPECIAL FAX MODES Special modes3 Set the erasure width to 3/4 with the keys 1 Touch the Special Modes key2 Touch the Erase key 2 Select settings in the touch panelCancel scanning CONVENIENT FAX FUNCTIONS Erasing peripheral shadows EraseThis function can only be used on a Windows computer Sending a fax directly from a computer PC-FaxThe machine also has these functions Page XNETWORK SCANNER FUNCTION XBASE SCREEN OF SCAN MODE XCHANGING THE RESOLUTION XCHANGING THE FILE FORMATScanning XSCANNING AN ORIGINAL X CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEScan modes NETWORK SCANNER FUNCTIONand then USB memory modeBASE SCREEN OF SCAN MODE 1 Touch the IMAGE SEND key 2 Touch the Scan tab 1 Select settings in the touch panelSCANNING AN ORIGINAL 1 Make sure that the size of the placed original is displayedCancel scanning 4 Press the START key3 Touch the Text/Prtd. Photo key 4 Darken light colors with the key CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE2 Read the displayed message and touch the OK key 2 Select settings in the touch panel3 Select the destination and then press the START key Cancel scanningCHANGING THE RESOLUTION 1 Touch the Resolution key2 Touch the 300X300dpi key 3 Touch the OK key 2 Select settings in the touch panel3 Change the mode to Color/Grayscale mode CHANGING THE FILE FORMAT1 Touch the File Format key 2 Select settings in the touch panel5 Touch the High key 3 Select the destination and press the START key4 Touch the TIFF key Select settings in the touch panel. Continued2 Select settings in the touch panel STORING A DESTINATIONSETTINGS key Storing an individual keySelect settings in the touch panel. Continued 4 Select E-mail from the Address Type select box8 Touch the E-mail Address text box 3 Touch the Add New key2 Touch the key in which the desired destination is stored CONVENIENT TRANSMISSION METHODSOne-touch key 1 Touch the Address Book key2 Touch the key in which the desired destination is stored 1 Touch the Resend keyResending 2 Enter the 3-digit search number with the numeric keys Search number sending1 Touch the key 1 Touch the Address Book key 4 Touch the To key 5 Touch the Address Review key2 Select settings in the touch panel 2 Touch the one-touch key in which the desired destination is storedSelect settings in the touch panel. Continued 3 Press the START key6 Check the destinations and then touch the OK key SPECIAL SCAN MODES Scan modeSELECTING A SPECIAL MODE 1 Touch the Special Modes key 2 Touch the Suppress Background key2 Select settings in the touch panel This function cannot be used when the original is scanned in Mono2 3 Read the displayed message and touch the OK keySelect settings in the touch panel. Continued Cancel scanningWhitening faint colors in the image Suppress Background CONVENIENT SCANNER FUNCTIONSErasing peripheral shadows on the image Erase Scanning both sides of a card onto a single page Card ShotScanning many originals at once Job Build The machine also has these functionsX APPENDING INFORMATION WHEN STORING A Document filingCopy DOCUMENT FILINGUses of the document filing function PrintIn this situation Features that make the document filing function even more convenientThe document filing function is convenient in these situations Document filing is convenient2 Touch the OK key QUICKLY SAVING A JOB Quick File1 Touch the Quick File key Select settings in the touch panel2 Touch the User Name key APPENDING INFORMATION WHEN STORING A FILE File1 Touch the File key Select settings in the touch panelSelect settings in the touch panel. Continued 3 Touch the Name 1 key 4 Touch the OK key 5 Touch the File Name key6 Touch the Stored to key 7 Touch the User 1 key 8 Touch the OK key 9 Touch the OK keyCorrect sets Cancel scanning Cancel copying 3 Set the number of copies and then press the START key1 Touch the DOCUMENT FILING key SAVING A DOCUMENT ONLY Scan to HDDTouch the Scan to HDD tab The base screen of document filing mode appears4 Press the START key Select the file and print it 5 Touch the Image Check key to check the content of a filePRINTING A SAVED FILE 1 Touch the DOCUMENT FILING key 2 Touch the Main Folder keySystem settings XSYSTEM SETTINGSWhat you can do in the system settings SYSTEM SETTINGSDisplaying the system settings screen SettingsDescription System settings administratorSettings Page Troubleshooting 1 Place the originals FREQUENTLY ASKED QUESTIONSMaking a copy of a non-standard size original 2 Enter the original size3 Place paper in the bypass tray 4 Select the bypass tray1 Place paper in the bypass tray 2 Tray SettingsPrinting on envelopes 2 Select Bypass Tray from Paper Source in Paper Selection 3 Select settings in the printer driver1 Select the size of the envelope in Paper Size 3 Select Envelope in Paper Type2 Change the paper size used for the job Changing the paper size used for a print job1 Check details on the job 1 Select the job whose status is Paper Empty 2 Touch the Detail keyAdjusting the volume of the ringer Checking the machines communication recordmisfeed appear here REMOVING MISFEEDSAInstructions for removing the BAnimation showing what to doPlease note Illustrations and the operation panel shown in this manualPage Page This manual has been printed using a vegetable-based MX-B401 Quick Start GuideSHARP ELECTRONICS CORPORATION 2009B