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Toshiba 232, 282, 202L manual Setting File Functions, Press the FILE button in the ADMIN menu

Models: 232 282 202L

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6. SETTING FILE FUNCTIONS

6. SETTING FILE FUNCTIONS

This function allows you to automatically delete the files stored by the Save as file operations. This func- tion is used to periodically delete stored files in the local storage to maintain the available hard disk space.

The [FILE] button in the [ADMIN] menu will be available only when the Scanner Kit is installed, or when the Printer/Scanner Kit is installed.

1 Press the [FILE] button in the ADMIN menu.

4

• The FILE menu is displayed.

To display the ADMIN menu, see “1.ENTERING TO ADMIN MENU”.

P.82

2 Press the [ON] button to enable the storage maintenance, or [OFF] button to disable the storage maintenance.

•When you press the [ON] button, the “Storage Maintenance” field will be highlighted. Continue to next step to enter the number of days.

•When you press the [OFF] button, skip to step 4.

3 Press the [Storage Maintenance] button to activate the input field, and enter the number of days the system preserve the files before delet- ing them automatically using the digital keys.

• You can enter 1 to 99 days.

4 Press the [ENTER] button.

136	4.SETTING ITEMS (ADMIN)

Image 138

Toshiba 232, 282, 202L manual Setting File Functions, Press the FILE button in the ADMIN menu, Press the ENTER button

Contents

User Function Guide ManagerDocument Networking DocumentsTrademarks CopyrightTRADEMARKS AND COPYRIGHT 4. SETTING ITEMS ADMIN TABLE OF CONTENTS3. SETTING ITEMS USER 1. MANAGING ADDRESS BOOK ADDRESS MENU5. APPENDIX PREFACE AdviceFEATURES OF THE e-STUDIO202L/232/282 1. MANAGING ADDRESS BOOK ADDRESS MENU1. MANAGING ADDRESS BOOK About Managing Contacts in Address BookRegistering Contacts 1 mation 7 Press the ENTER button to save option settings 6 Specify following items as you required8 Press the ENTER button to register the contact Editing Contacts 3 Press the contact that you want to edit and press the EDIT button7 Press the ENTER button to save option settings 6 Specify the items as you required8 Press the ENTER button to save the contact 4 Press each button on the touch panel to edit the contact informationDeleting Contacts cancel deleting Press the YES button to delete the contact, or the NO button toWhen you press the YES button, the selected contact is deleted Searching Contacts Searching a Contact by ID Number3 Press the KNOWN ID button information, or press the DELETE button to delete the contact The touch panel displays the screen that contains the searched contact. Press the contact and press the EDIT button to edit the contact Searching Contacts by Entering Search String4 Press the button that is used for searching to specify the search 1 stringThe touch panel displays the screen that contains the searched con tacts. Press the contact and press the ENTER button to edit the contact information See “Editing Contacts” for the instruction to edit the contact2. MANAGING GROUPS About Managing Groups in Address BookCreating New Group 4 Press the GROUP NAME buttonEnter the group name using the keyboard and digital keys, and press the ENTER button6 Press the ENTER button 8 New Group is created and appears on the touch panel Editing Groups Editing Group Name3 Press the group that you want to edit and press the EDIT button The input screen is displayed 4 Press the GROUP NAME button to edit the group name6 Press the ENTER button The CHECK OF GROUP MEMBER screen is displayed2 Press the ENTER button to save the group 1 highlightedAdding or Removing Contacts 2.MANAGING GROUPS ContAdding Contacts by Searching with ID Number Press the KNOWN ID buttonPress the ENTER button to add to the group Adding Contacts by Searching with Search String1 Press the SEARCH ADDRESS button Specify the search string in the items that you require and press the SEARCH button6 Press the ENTER button to save the group Deleting Groups Press the YES button to delete the contact, or NO button to cancel deletingWhen you press the YES button, the selected group is deleted Searching Groups Searching a Group by ID Number3 Press the KNOWN ID button information The touch panel displays the screen that contains the searchedgroup. Press the group and press the EDIT button to edit the group Searching Groups by Group Name4 Press the GROUP NAME button to specify the search string 6 Press the SEARCH button2.MANAGING GROUPS Cont The touch panel displays the screen that contains the searched groups. Press the group and press the ENTER button to edit thegroup information See “Editing Groups” for the instruction to edit the contactConfirming the Members of the Groups 4 The contacts added to the group are displayed2. MANAGING COUNTERS COUNTER MENU 1. TOTAL COUNTER Displaying Print Counter3 Press the PRINT COUNTER button 4 The Print Counter is displayed Displaying Scan Counter 3 Press the SCAN COUNTER button 4 The Scan Counter is displayedThe scan counter contains following counters 2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list3. DEPARTMENT COUNTER Displaying Print Counter for Department CodeThe DEPARTMENT CODE screen is displayed Press the PRINT COUNTER button The Print Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Scan Counter for Department Code Press the SCAN COUNTER button The Scan Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Fax Communication Counter for Department Code 4 Press the FAX COMMUNICATION button 3.DEPARTMENT COUNTER ContLogging On As Administrator 3 Press the PASSWORD button4. MANAGING DEPARTMENT CODE 4 Enter the administrator password and press the ENTER button 5 Continue the operation that you want4.MANAGING DEPARTMENT CODE Cont Printing Department Codes List Printing beginsP.155 Enabling Department Code Resetting All Department Counters 1 In the DEPT. MANAGEMENT menu, press the RESET ALL COUNTERS button4.MANAGING DEPARTMENT CODE Cont Deleting All Department Codes1 In the DEPT. MANAGEMENT menu, press the DELETE ALL button This function deletes all department codes that have been registeredThe function allows you to register new department code Registering a New Department Code2 Press the undefined department code and press the CHANGE button P.48 “Enabling Department Code”3 Enter the department name using the keyboard and digital keys, and press the ENTER button 8 Press the ENTER button Press the ENTER button at the bottom of the touch panelSet the limitation of this department code as required The LIMITATION screen is displayedEditing the Department Code 3 Press the ENTER button 8 Press the ENTER button at the bottom of the touch panel 9 Set the limitation of this department code as required 10Press the ENTER buttonDeleting the Department Code When you press the YES button, the department code is deleted Resetting the Counter of Each Department Page Setting Output Limitations for All Departments 1 In the DEPT. MANAGEMENT menu, press the ALL LIMIT button3 Press the ENTER button 3. SETTING ITEMS USER 3 Press the AUTO CLEAR button 1. SETTING GENERAL FUNCTIONSSetting the Auto Clear Mode 4 Press the button that indicates the desired time in secondsChanging the Display Language 3 Press the CHANGE LANGUAGE button4 Press the desired language button the touch panel Setting the Reversed Display ModePress the USER button, and then press the GENERAL button on 3 Press the REVERSED DISPLAY buttonPage 2. SETTING COPY FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 5 Specify the following items as you require 6 Press the ENTER buttonIn the “2IN1/4IN1” option, press the desired mode button 3. SETTING FAX FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 5 Specify the following items as you require 6 Press the ENTER button3 Specify the following items as you require 4. SETTING SCAN FUNCTIONSYou can change the initial setting default setting of scan job 4 Press the Next button to display the next screenThe default settings for each mode are changed as you specified 5 Specify the following items as you require6 Press the ENTER button 5. PRINTING LISTS Printing the Address Book List3 Press the ADDRESS BOOK button Printing the Group Numbers List 3 Press the GROUP NUMBERS buttonP.157 Printing the Function List User 3 Press the FUNCTION button5.PRINTING LISTS Cont 6. CHECKING E-MAIL 7. SETTING DRAWER 8. TURN OFF THE POWER SHUT DOWN Press the USER FUNCTIONS button on the control panel to enter theUser Functions menu 8.TURN OFF THE POWER SHUT DOWN Cont 4. SETTING ITEMS ADMIN 1. ENTERING TO ADMIN MENU 2 Press the ADMIN button 3 Press the PASSWORD button4 Enter the administrator password and press the ENTER button P.84 “2.SETTING GENERAL FUNCTIONS” 1 Press the GENERAL button in the ADMIN menu 2. SETTING GENERAL FUNCTIONSSetting the Device Information 2 Press the DEVICE INFORMATION button4 Press the ENTER button 1 Press the GENERAL button in the ADMIN menu Setting the Notification2 Press the NOTIFICATION button 2.SETTING GENERAL FUNCTIONS Cont4 press the ENTER key to set the entry Enter the E-mail address using the keyboard and digital keys, and3 Press the E-MAIL buttons 6 Press the ENTER button3 Press the OLD PASSWORD button Changing the Administrator Password2 Press the PASSWORD SETUP button 1 Press the GENERAL button in the ADMIN menu6 Press the ENTER button at the bottom of the touch panel 4 Enterton. the current administrator password and press the ENTER but3 Press the DATE/TIME button Setting the Date and Time2 Press the CLOCK button 1 Press the GENERAL button in the ADMIN menu8 Press the desired date format button 5 To enable the daylight saving system, press the button7 Press the DATE FORMAT button 6 Press the ENTER buttonSetting the Weekly Timer 2 Press the ENERGY SAVER button1 Press the GENERAL button in the ADMIN menu 3 Press the WEEKLY TIMER button Check the settings on the display, and if corrections are necessary4 press the CHANGE button 7 Press the ENTER button at the bottom of the touch panel 1 Press the GENERAL button in the ADMIN menu Setting the Auto Power Save Mode3 Press the AUTO POWER SAVE button 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont 1 Press the GENERAL button in the ADMIN menu Setting the Sleep Mode3 Press the SLEEP MODE button 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont Setting the Drawer Setup Pop-Up 1 Press the GENERAL button2 Press the DRAWER SET POP-UP button Setting the TCP/IP for Auto-IP and DHCP Server 3. SETTING NETWORK FUNCTIONSSetting the TCP/IP Protocol 1 Press the NETWORK button in the ADMIN menu4 Press the ENTER button 2 Press the TCP/IP button3 Press the DYNAMIC button in the “ADDRESS MODE” option The TCP/IP screen is displayed1 Press the NETWORK button in the ADMIN menu Setting the TCP/IP for DHCP Server Only3 Press the NO AUTO IP button in the “ADDRESS MODE” option 2 Press the TCP/IP buttonTo display the ADMIN menu, see “1.ENTERING TO ADMIN MENU” Setting the TCP/IP for Static IP Address1 Press the NETWORK button in the ADMIN menu 2 Press the TCP/IP buttonPress the IP ADDRESS button and enter the IP address of this device using the digital keys. Enter also the subnet mask and default3 Press the STATIC button in the “ADDRESS MODE” option gateway as required3 Specify the following items as required Setting the IPX/SPX Protocol2 Press the IPX/SPX button 1 Press the NETWORK button in the ADMIN menu3.SETTING NETWORK FUNCTIONS Cont 4.SETTING ITEMS ADMINSetting the NetWare Settings 2 Press the NETWARE button1 Press the NETWORK button in the ADMIN menu Press the ENTER button Continue to another network setting if required, then press the3 Specify following items as required APPLY NOW button1 Press the NETWORK button in the ADMIN menu Setting the SMB Protocol2 Press the SMB button When you want to enable this equipment visible in the Windows network, you must enable the SMB proto- col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible3 Specify following items as required and press the ENTER button Page 1 Press the NETWORK button in the ADMIN menu Setting the AppleTalk Protocol2 Press the APPLETALK button 3.SETTING NETWORK FUNCTIONS Cont4 Press the ENTER button Setting the HTTP Network Service 2 Press the HTTP button1 Press the NETWORK button in the ADMIN menu ENABLE HTTP SERVER - Press the ENABLE button to enable the HTTP network server service, or DIS- ABLE button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web 3 Specify following items as required4 Press the ENTER button Setting the Ethernet Speed 2 Press the ETHERNET button1 Press the NETWORK button in the ADMIN menu 4 Press the ENTER button Returns you to the NETWORK menuSetting the LDAP and SNMP Network Service 4 1 Press the NETWORK button in the ADMIN menu2 Press the Next button 3 Press the OTHER button Press the ENABLE button to enable the LDAP network service, orDISABLE button to disable it 5 Press the ENTER button2 Specify following items as required 4. SETTING COPY FUNCTIONS1 Press the COPY button in the ADMIN menu 3 Press the Next button to display the next screen4 Specify following items as required 5 Press the ENTER buttonplay a message to set the correct paper 1 Press the FAX button in the ADMIN menu 5. SETTING FAX FUNCTIONSSetting the Terminal ID 2 Press the TERMINAL ID button3 Specify following items as required ID NAME - Press this to enter the terminal ID of this equipment5.SETTING FAX FUNCTIONS Cont 4 Press the ENTER button1 Press the FAX button in the ADMIN menu Setting the Fax Initial Setup2 Press the INITIAL SETUP button Reception mode AUTO, MANUAL3 Specify following items as required 6 Press the ENTER buttonSetting the Line-2 Mode Entering Line-2 Mode Setting 1 Press the FAX button in the ADMIN menuTransmission and Reception TX /RX 1 Press the TX/RX button Continue the procedure depending on how you set the Line-2 mode2 Press the LINE-2 MODE button 2 Press the ENTER button Reception Only 24HR2 Press the ENTER button 2 Press the ENTER button Reception Only TIMER1 Press the RX ONLY TIMER button Using the 2nd line for reception only during the specified periodSetting the RX Printing Setting Discard and Reduction Printing 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu 1 Press the FAX button in the ADMIN menu Setting Duplex Printing3 Press the ON or OFF button of the “DISCARD” and/or “REDUC- TION” The “Duplex Print” function is available only when the optional Fax unit is installedENTER button Setting the Rotate SortPress the ON button of the “DUPLEX PRINT”, and then press the 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu 2 Press the RX PRINT buttonRotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw- ers Setting the Recovery Transmission 4 1 Press the FAX button in the ADMIN menu2 Press the RECOVERY TX button The document-holding time can be changed by the 1 hour 6. SETTING FILE FUNCTIONS 1 Press the FILE button in the ADMIN menu4 Press the ENTER button 1 Press the E-MAIL button 7. SETTING E-MAIL FUNCTIONSSetting the Scan to E-mail Message Properties 2 Press each button to enter the E-mail propertiesSetting the Scan to E-mail Fragmentation 1 Press the E-MAIL button in the ADMIN menu2 Press desired fragment size button and press the ENTER button 1 Press the INTERNET FAX button in the ADMIN menu 8. SETTING INTERNET FAX FUNCTIONSSetting the Internet Fax Message Properties 2 Press each button to enter the Internet Fax propertiesSetting the Internet Fax Fragmentation 1 Press the INTERNET FAX button in the ADMIN menu2 Press desired fragment size button and press the ENTER button Setting the Internet Fax Body String Transmission 1 Press the INTERNET FAX button in the ADMIN menu3 Press the ENTER button 1 Press the LIST/REPORT button in the ADMIN menu 9. SETTING LIST/REPORTSetting the Transmission / Reception Journal 2 Press the REPORT SETTING button5 Press the ENTER button 3 Press the JOURNAL button4 Specify the following items as required The JOURNAL screen is displayed2 Press the REPORT SETTING button Setting the Communication Report1 Press the LIST/REPORT button in the ADMIN menu 9.SETTING LIST/REPORT Cont3 Press the COMM. REPORT button 4 Specify the condition for each transmission type8 Press the ENTER button 1 Press the LIST/REPORT button in the ADMIN menu Setting the Reception List3 Press the RECEPTION LIST button 2 Press the REPORT SETTING buttonRELAY STATION - Select the ON button to print the reception list when receiving a relay transmission from 5 Press the ENTER button3 Press the button that you want to print 10. PRINTING LISTS2 Press the LIST button 1 Press the LIST/REPORT button in the ADMIN menu2 Specify the following items as you require 11. SETTING PRINTER/E-FILING FUNCTIONS1 Press the PRINTER/E-FILING button in the ADMIN menu 3 Press the ENTER button12. WIRELESS SETTINGS AND Bluetooth SETTINGS 4.SETTING ITEMS ADMIN 5. APPENDIX 1. LIST PRINT FORMAT Total Counter ListDepartment Code List An output example of the Department Code ListAddress Book List An output example of the Address Book ListGroup Numbers List An output example of the Group Numbers ListFunction List User An output example of the Function List UserNIC Configuration Page An output example of the NIC Configuration PageGENERAL Function List AdministratorAn output example of the Function List Administrator Function3. “LARGE CAPACITY FEEDER” is printed only when the LCF is installed 1. “DRAWER 3” is printed only when the Drawer 3 & 4 is installed2. “DRAWER 4” is printed only when the Drawer 3 & 4 is installed UserDescription COPYFunction SCANFunction Shows the end time to finish using the Line21. These are printed only when the optional Fax unit is installed DescriptionFunction REPORT SETTINGE-MAIL DescriptionREPORT SETTING 166 5.APPENDIX Shows the secondary DNS server address if NETWORK SETTING - SESSION - NETWARE SESSION NETWORK SETTING - SESSION - DDNS SESSIONNETWORK SETTING - SESSION - SMB SESSION Shows whether the DDNS is enabled or disShows the link-local host name of this equip Shows the port number to be used for send Shows the E-mail address of this equipment170 5.APPENDIX Shows whether the SNMP is enabled or dis Shows the IP address that have been set forShows the primary SNTP server address if it Shows whether the banner will be printed for172 5.APPENDIX Shows the password for NetWare file server Shows whether an E-mail error report will beerror message will be sent, if it has been set NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINTShows whether an E-mail error message will FunctionPS3 Font List An output example of the PS3 Font ListPCL Font List An output example of the PCL Font ListINDEX NumericsINDEX Page INDEX Version TOSHIBA TEC GERMANY IMAGING SYSTEMS GMBH