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Toshiba 232, 282, 202L manual Editing Groups, Editing Group Name

Models: 232 282 202L

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2.MANAGING GROUPS (Cont.)

Editing Groups

The following procedure describes how to edit the name of groups, add or remove the members in groups.

Editing Group Name

1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

2 Press the [ADDRESS] button, and then press the [GROUP] button on the touch panel.

• The GROUP screen is displayed.

3 Press the group that you want to edit and press the [EDIT] button.

• The GROUP NO. EDIT screen is displayed.

If the touch panel does not display the group that you want to edit, press the [Next] button to display the next screen.

22	1.MANAGING ADDRESS BOOK (ADDRESS MENU)

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Toshiba 232, 282, 202L Editing Groups, Editing Group Name, Press the group that you want to edit and press the EDIT button

Contents

Manager DocumentUser Function Guide Networking DocumentsTrademarks CopyrightTRADEMARKS AND COPYRIGHT TABLE OF CONTENTS 3. SETTING ITEMS USER4. SETTING ITEMS ADMIN 1. MANAGING ADDRESS BOOK ADDRESS MENU5. APPENDIX PREFACE AdviceFEATURES OF THE e-STUDIO202L/232/282 1. MANAGING ADDRESS BOOK ADDRESS MENU1. MANAGING ADDRESS BOOK About Managing Contacts in Address BookRegistering Contacts 1 mation 7 Press the ENTER button to save option settings 6 Specify following items as you required8 Press the ENTER button to register the contact Editing Contacts 3 Press the contact that you want to edit and press the EDIT button6 Specify the items as you required 8 Press the ENTER button to save the contact7 Press the ENTER button to save option settings 4 Press each button on the touch panel to edit the contact informationDeleting Contacts cancel deleting Press the YES button to delete the contact, or the NO button toWhen you press the YES button, the selected contact is deleted Searching Contacts Searching a Contact by ID Number3 Press the KNOWN ID button The touch panel displays the screen that contains the searched con tact. Press the contact and press the EDIT button to edit the contactinformation, or press the DELETE button to delete the contact Searching Contacts by Entering Search String4 Press the button that is used for searching to specify the search 1 stringtacts. Press the contact and press the ENTER button to edit the con tact informationThe touch panel displays the screen that contains the searched con See “Editing Contacts” for the instruction to edit the contact2. MANAGING GROUPS About Managing Groups in Address BookCreating New Group 4 Press the GROUP NAME buttonEnter the group name using the keyboard and digital keys, and press the ENTER button6 Press the ENTER button 8 New Group is created and appears on the touch panel Editing Groups Editing Group Name3 Press the group that you want to edit and press the EDIT button 4 Press the GROUP NAME button to edit the group name 6 Press the ENTER buttonThe input screen is displayed The CHECK OF GROUP MEMBER screen is displayed1 highlighted Adding or Removing Contacts2 Press the ENTER button to save the group 2.MANAGING GROUPS ContAdding Contacts by Searching with ID Number Press the KNOWN ID buttonPress the ENTER button to add to the group Adding Contacts by Searching with Search String1 Press the SEARCH ADDRESS button Specify the search string in the items that you require and press the SEARCH button6 Press the ENTER button to save the group Deleting Groups Press the YES button to delete the contact, or NO button to cancel deletingWhen you press the YES button, the selected group is deleted Searching Groups Searching a Group by ID Number3 Press the KNOWN ID button The touch panel displays the screen that contains the searched group. Press the group and press the EDIT button to edit the groupinformation Searching Groups by Group Name4 Press the GROUP NAME button to specify the search string 6 Press the SEARCH button2.MANAGING GROUPS Cont groups. Press the group and press the ENTER button to edit the group informationThe touch panel displays the screen that contains the searched See “Editing Groups” for the instruction to edit the contactConfirming the Members of the Groups 4 The contacts added to the group are displayed2. MANAGING COUNTERS COUNTER MENU 1. TOTAL COUNTER Displaying Print Counter3 Press the PRINT COUNTER button 4 The Print Counter is displayed Displaying Scan Counter 3 Press the SCAN COUNTER button 4 The Scan Counter is displayedThe scan counter contains following counters 2. PRINT OUT TOTAL COUNTER This feature allows you to print the total counter list3. DEPARTMENT COUNTER Displaying Print Counter for Department CodeThe DEPARTMENT CODE screen is displayed Press the PRINT COUNTER button The Print Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Scan Counter for Department Code Press the SCAN COUNTER button The Scan Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Fax Communication Counter for Department Code 4 Press the FAX COMMUNICATION button 3.DEPARTMENT COUNTER ContLogging On As Administrator 3 Press the PASSWORD button4. MANAGING DEPARTMENT CODE 4 Enter the administrator password and press the ENTER button 5 Continue the operation that you want4.MANAGING DEPARTMENT CODE Cont Printing Department Codes List Printing beginsP.155 Enabling Department Code Resetting All Department Counters 1 In the DEPT. MANAGEMENT menu, press the RESET ALL COUNTERS buttonDeleting All Department Codes 1 In the DEPT. MANAGEMENT menu, press the DELETE ALL button4.MANAGING DEPARTMENT CODE Cont This function deletes all department codes that have been registeredRegistering a New Department Code 2 Press the undefined department code and press the CHANGE buttonThe function allows you to register new department code P.48 “Enabling Department Code”3 Enter the department name using the keyboard and digital keys, and press the ENTER button Press the ENTER button at the bottom of the touch panel Set the limitation of this department code as required8 Press the ENTER button The LIMITATION screen is displayedEditing the Department Code 3 Press the ENTER button 8 Press the ENTER button at the bottom of the touch panel 9 Set the limitation of this department code as required 10Press the ENTER buttonDeleting the Department Code When you press the YES button, the department code is deleted Resetting the Counter of Each Department Page Setting Output Limitations for All Departments 1 In the DEPT. MANAGEMENT menu, press the ALL LIMIT button3 Press the ENTER button 3. SETTING ITEMS USER 1. SETTING GENERAL FUNCTIONS Setting the Auto Clear Mode3 Press the AUTO CLEAR button 4 Press the button that indicates the desired time in secondsChanging the Display Language 3 Press the CHANGE LANGUAGE button4 Press the desired language button Setting the Reversed Display Mode Press the USER button, and then press the GENERAL button onthe touch panel 3 Press the REVERSED DISPLAY buttonPage 2. SETTING COPY FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 5 Specify the following items as you require 6 Press the ENTER buttonIn the “2IN1/4IN1” option, press the desired mode button 3. SETTING FAX FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 5 Specify the following items as you require 6 Press the ENTER button4. SETTING SCAN FUNCTIONS You can change the initial setting default setting of scan job3 Specify the following items as you require 4 Press the Next button to display the next screenThe default settings for each mode are changed as you specified 5 Specify the following items as you require6 Press the ENTER button 5. PRINTING LISTS Printing the Address Book List3 Press the ADDRESS BOOK button Printing the Group Numbers List 3 Press the GROUP NUMBERS buttonP.157 Printing the Function List User 3 Press the FUNCTION button5.PRINTING LISTS Cont 6. CHECKING E-MAIL 7. SETTING DRAWER 8. TURN OFF THE POWER SHUT DOWN Press the USER FUNCTIONS button on the control panel to enter theUser Functions menu 8.TURN OFF THE POWER SHUT DOWN Cont 4. SETTING ITEMS ADMIN 1. ENTERING TO ADMIN MENU 2 Press the ADMIN button 3 Press the PASSWORD button4 Enter the administrator password and press the ENTER button P.84 “2.SETTING GENERAL FUNCTIONS” 2. SETTING GENERAL FUNCTIONS Setting the Device Information1 Press the GENERAL button in the ADMIN menu 2 Press the DEVICE INFORMATION button4 Press the ENTER button Setting the Notification 2 Press the NOTIFICATION button1 Press the GENERAL button in the ADMIN menu 2.SETTING GENERAL FUNCTIONS ContEnter the E-mail address using the keyboard and digital keys, and 3 Press the E-MAIL buttons4 press the ENTER key to set the entry 6 Press the ENTER buttonChanging the Administrator Password 2 Press the PASSWORD SETUP button3 Press the OLD PASSWORD button 1 Press the GENERAL button in the ADMIN menu6 Press the ENTER button at the bottom of the touch panel 4 Enterton. the current administrator password and press the ENTER butSetting the Date and Time 2 Press the CLOCK button3 Press the DATE/TIME button 1 Press the GENERAL button in the ADMIN menu5 To enable the daylight saving system, press the button 7 Press the DATE FORMAT button8 Press the desired date format button 6 Press the ENTER buttonSetting the Weekly Timer 2 Press the ENERGY SAVER button1 Press the GENERAL button in the ADMIN menu 3 Press the WEEKLY TIMER button Check the settings on the display, and if corrections are necessary4 press the CHANGE button 7 Press the ENTER button at the bottom of the touch panel Setting the Auto Power Save Mode 3 Press the AUTO POWER SAVE button1 Press the GENERAL button in the ADMIN menu 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont Setting the Sleep Mode 3 Press the SLEEP MODE button1 Press the GENERAL button in the ADMIN menu 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont Setting the Drawer Setup Pop-Up 1 Press the GENERAL button2 Press the DRAWER SET POP-UP button 3. SETTING NETWORK FUNCTIONS Setting the TCP/IP ProtocolSetting the TCP/IP for Auto-IP and DHCP Server 1 Press the NETWORK button in the ADMIN menu2 Press the TCP/IP button 3 Press the DYNAMIC button in the “ADDRESS MODE” option4 Press the ENTER button The TCP/IP screen is displayedSetting the TCP/IP for DHCP Server Only 3 Press the NO AUTO IP button in the “ADDRESS MODE” option1 Press the NETWORK button in the ADMIN menu 2 Press the TCP/IP buttonSetting the TCP/IP for Static IP Address 1 Press the NETWORK button in the ADMIN menuTo display the ADMIN menu, see “1.ENTERING TO ADMIN MENU” 2 Press the TCP/IP buttondevice using the digital keys. Enter also the subnet mask and default 3 Press the STATIC button in the “ADDRESS MODE” optionPress the IP ADDRESS button and enter the IP address of this gateway as requiredSetting the IPX/SPX Protocol 2 Press the IPX/SPX button3 Specify the following items as required 1 Press the NETWORK button in the ADMIN menu3.SETTING NETWORK FUNCTIONS Cont 4.SETTING ITEMS ADMINSetting the NetWare Settings 2 Press the NETWARE button1 Press the NETWORK button in the ADMIN menu Continue to another network setting if required, then press the 3 Specify following items as requiredPress the ENTER button APPLY NOW buttonSetting the SMB Protocol 2 Press the SMB button1 Press the NETWORK button in the ADMIN menu When you want to enable this equipment visible in the Windows network, you must enable the SMB proto- col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible3 Specify following items as required and press the ENTER button Page Setting the AppleTalk Protocol 2 Press the APPLETALK button1 Press the NETWORK button in the ADMIN menu 3.SETTING NETWORK FUNCTIONS Cont4 Press the ENTER button Setting the HTTP Network Service 2 Press the HTTP button1 Press the NETWORK button in the ADMIN menu ENABLE HTTP SERVER - Press the ENABLE button to enable the HTTP network server service, or DIS- ABLE button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web 3 Specify following items as required4 Press the ENTER button Setting the Ethernet Speed 2 Press the ETHERNET button1 Press the NETWORK button in the ADMIN menu 4 Press the ENTER button Returns you to the NETWORK menuSetting the LDAP and SNMP Network Service 4 1 Press the NETWORK button in the ADMIN menu2 Press the Next button Press the ENABLE button to enable the LDAP network service, or DISABLE button to disable it3 Press the OTHER button 5 Press the ENTER button4. SETTING COPY FUNCTIONS 1 Press the COPY button in the ADMIN menu2 Specify following items as required 3 Press the Next button to display the next screen4 Specify following items as required 5 Press the ENTER buttonplay a message to set the correct paper 5. SETTING FAX FUNCTIONS Setting the Terminal ID1 Press the FAX button in the ADMIN menu 2 Press the TERMINAL ID button3 Specify following items as required ID NAME - Press this to enter the terminal ID of this equipment5.SETTING FAX FUNCTIONS Cont 4 Press the ENTER buttonSetting the Fax Initial Setup 2 Press the INITIAL SETUP button1 Press the FAX button in the ADMIN menu Reception mode AUTO, MANUAL3 Specify following items as required 6 Press the ENTER buttonSetting the Line-2 Mode Entering Line-2 Mode Setting 1 Press the FAX button in the ADMIN menuContinue the procedure depending on how you set the Line-2 mode 2 Press the LINE-2 MODE buttonTransmission and Reception TX /RX 1 Press the TX/RX button 2 Press the ENTER button Reception Only 24HR2 Press the ENTER button Reception Only TIMER 1 Press the RX ONLY TIMER button2 Press the ENTER button Using the 2nd line for reception only during the specified periodSetting the RX Printing Setting Discard and Reduction Printing 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu Setting Duplex Printing 3 Press the ON or OFF button of the “DISCARD” and/or “REDUC- TION”1 Press the FAX button in the ADMIN menu The “Duplex Print” function is available only when the optional Fax unit is installedSetting the Rotate Sort Press the ON button of the “DUPLEX PRINT”, and then press theENTER button 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu 2 Press the RX PRINT buttonRotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw- ers Setting the Recovery Transmission 4 1 Press the FAX button in the ADMIN menu2 Press the RECOVERY TX button The document-holding time can be changed by the 1 hour 6. SETTING FILE FUNCTIONS 1 Press the FILE button in the ADMIN menu4 Press the ENTER button 7. SETTING E-MAIL FUNCTIONS Setting the Scan to E-mail Message Properties1 Press the E-MAIL button 2 Press each button to enter the E-mail propertiesSetting the Scan to E-mail Fragmentation 1 Press the E-MAIL button in the ADMIN menu2 Press desired fragment size button and press the ENTER button 8. SETTING INTERNET FAX FUNCTIONS Setting the Internet Fax Message Properties1 Press the INTERNET FAX button in the ADMIN menu 2 Press each button to enter the Internet Fax propertiesSetting the Internet Fax Fragmentation 1 Press the INTERNET FAX button in the ADMIN menu2 Press desired fragment size button and press the ENTER button Setting the Internet Fax Body String Transmission 1 Press the INTERNET FAX button in the ADMIN menu3 Press the ENTER button 9. SETTING LIST/REPORT Setting the Transmission / Reception Journal1 Press the LIST/REPORT button in the ADMIN menu 2 Press the REPORT SETTING button3 Press the JOURNAL button 4 Specify the following items as required5 Press the ENTER button The JOURNAL screen is displayedSetting the Communication Report 1 Press the LIST/REPORT button in the ADMIN menu2 Press the REPORT SETTING button 9.SETTING LIST/REPORT Cont3 Press the COMM. REPORT button 4 Specify the condition for each transmission type8 Press the ENTER button Setting the Reception List 3 Press the RECEPTION LIST button1 Press the LIST/REPORT button in the ADMIN menu 2 Press the REPORT SETTING buttonRELAY STATION - Select the ON button to print the reception list when receiving a relay transmission from 5 Press the ENTER button10. PRINTING LISTS 2 Press the LIST button3 Press the button that you want to print 1 Press the LIST/REPORT button in the ADMIN menu11. SETTING PRINTER/E-FILING FUNCTIONS 1 Press the PRINTER/E-FILING button in the ADMIN menu2 Specify the following items as you require 3 Press the ENTER button12. WIRELESS SETTINGS AND Bluetooth SETTINGS 4.SETTING ITEMS ADMIN 5. APPENDIX 1. LIST PRINT FORMAT Total Counter ListDepartment Code List An output example of the Department Code ListAddress Book List An output example of the Address Book ListGroup Numbers List An output example of the Group Numbers ListFunction List User An output example of the Function List UserNIC Configuration Page An output example of the NIC Configuration PageFunction List Administrator An output example of the Function List AdministratorGENERAL Function1. “DRAWER 3” is printed only when the Drawer 3 & 4 is installed 2. “DRAWER 4” is printed only when the Drawer 3 & 4 is installed3. “LARGE CAPACITY FEEDER” is printed only when the LCF is installed UserCOPY FunctionDescription SCANShows the end time to finish using the Line2 1. These are printed only when the optional Fax unit is installedFunction DescriptionREPORT SETTING E-MAILFunction DescriptionREPORT SETTING 166 5.APPENDIX Shows the secondary DNS server address if NETWORK SETTING - SESSION - DDNS SESSION NETWORK SETTING - SESSION - SMB SESSIONNETWORK SETTING - SESSION - NETWARE SESSION Shows whether the DDNS is enabled or disShows the link-local host name of this equip Shows the port number to be used for send Shows the E-mail address of this equipment170 5.APPENDIX Shows whether the SNMP is enabled or dis Shows the IP address that have been set forShows the primary SNTP server address if it Shows whether the banner will be printed for172 5.APPENDIX Shows the password for NetWare file server Shows whether an E-mail error report will beNETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINT Shows whether an E-mail error message willerror message will be sent, if it has been set FunctionPS3 Font List An output example of the PS3 Font ListPCL Font List An output example of the PCL Font ListINDEX NumericsINDEX Page INDEX Version TOSHIBA TEC GERMANY IMAGING SYSTEMS GMBH