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Toshiba 232, 282, 202L manual Registering Contacts

Models: 232 282 202L

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Registering Contacts

Registering Contacts

The following procedure describes how to register new contact in the Address Book.

1 Press the [USER FUNCTIONS] button on the control panel to enter the User Functions menu.

2 Press the [ADDRESS] button, and then press the [ADDRESS BOOK] button on the touch panel.

• The ADDRESS BOOK screen is displayed.

3 Press undefined button that you want to register new contact and press the [ENTRY] button.

• The ADDRESS BOOK REGISTRATION screen is displayed.

If the touch panel does not display an undefined contact, press the [Next] button to display the next screen.

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Toshiba 232, 282, 202L manual Registering Contacts

Contents

Document ManagerUser Function Guide Networking DocumentsTrademarks CopyrightTRADEMARKS AND COPYRIGHT 3. SETTING ITEMS USER TABLE OF CONTENTS4. SETTING ITEMS ADMIN 1. MANAGING ADDRESS BOOK ADDRESS MENU5. APPENDIX Advice PREFACEFEATURES OF THE e-STUDIO202L/232/282 BOOK ADDRESS MENU 1. MANAGING ADDRESSAbout Managing Contacts in Address Book 1. MANAGING ADDRESS BOOKRegistering Contacts 1 mation 7 Press the ENTER button to save option settings 6 Specify following items as you required8 Press the ENTER button to register the contact 3 Press the contact that you want to edit and press the EDIT button Editing Contacts8 Press the ENTER button to save the contact 6 Specify the items as you required7 Press the ENTER button to save option settings 4 Press each button on the touch panel to edit the contact informationDeleting Contacts cancel deleting Press the YES button to delete the contact, or the NO button toWhen you press the YES button, the selected contact is deleted Searching Contacts Searching a Contact by ID Number3 Press the KNOWN ID button tact. Press the contact and press the EDIT button to edit the contact The touch panel displays the screen that contains the searched coninformation, or press the DELETE button to delete the contact Searching Contacts by Entering Search String1 string 4 Press the button that is used for searching to specify the searchtact information tacts. Press the contact and press the ENTER button to edit the conThe touch panel displays the screen that contains the searched con See “Editing Contacts” for the instruction to edit the contactAbout Managing Groups in Address Book 2. MANAGING GROUPS4 Press the GROUP NAME button Creating New GroupEnter the group name using the keyboard and digital keys, and press the ENTER button6 Press the ENTER button 8 New Group is created and appears on the touch panel Editing Groups Editing Group Name3 Press the group that you want to edit and press the EDIT button 6 Press the ENTER button 4 Press the GROUP NAME button to edit the group nameThe input screen is displayed The CHECK OF GROUP MEMBER screen is displayedAdding or Removing Contacts 1 highlighted2 Press the ENTER button to save the group 2.MANAGING GROUPS ContPress the KNOWN ID button Adding Contacts by Searching with ID NumberPress the ENTER button to add to the group Adding Contacts by Searching with Search String1 Press the SEARCH ADDRESS button Specify the search string in the items that you require and press the SEARCH button6 Press the ENTER button to save the group Deleting Groups Press the YES button to delete the contact, or NO button to cancel deletingWhen you press the YES button, the selected group is deleted Searching Groups Searching a Group by ID Number3 Press the KNOWN ID button group. Press the group and press the EDIT button to edit the group The touch panel displays the screen that contains the searchedinformation Searching Groups by Group Name4 Press the GROUP NAME button to specify the search string 6 Press the SEARCH button2.MANAGING GROUPS Cont group information groups. Press the group and press the ENTER button to edit theThe touch panel displays the screen that contains the searched See “Editing Groups” for the instruction to edit the contact4 The contacts added to the group are displayed Confirming the Members of the Groups2. MANAGING COUNTERS COUNTER MENU 1. TOTAL COUNTER Displaying Print Counter3 Press the PRINT COUNTER button 4 The Print Counter is displayed Displaying Scan Counter 3 Press the SCAN COUNTER button 4 The Scan Counter is displayedThe scan counter contains following counters This feature allows you to print the total counter list 2. PRINT OUT TOTAL COUNTER3. DEPARTMENT COUNTER Displaying Print Counter for Department CodeThe DEPARTMENT CODE screen is displayed Press the PRINT COUNTER button The Print Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Scan Counter for Department Code Press the SCAN COUNTER button The Scan Counter for the specified department code is displayed3.DEPARTMENT COUNTER Cont Displaying Fax Communication Counter for Department Code 3.DEPARTMENT COUNTER Cont 4 Press the FAX COMMUNICATION buttonLogging On As Administrator 3 Press the PASSWORD button4. MANAGING DEPARTMENT CODE 4 Enter the administrator password and press the ENTER button 5 Continue the operation that you want4.MANAGING DEPARTMENT CODE Cont Printing Department Codes List Printing beginsP.155 Enabling Department Code 1 In the DEPT. MANAGEMENT menu, press the RESET ALL COUNTERS button Resetting All Department Counters1 In the DEPT. MANAGEMENT menu, press the DELETE ALL button Deleting All Department Codes4.MANAGING DEPARTMENT CODE Cont This function deletes all department codes that have been registered2 Press the undefined department code and press the CHANGE button Registering a New Department CodeThe function allows you to register new department code P.48 “Enabling Department Code”3 Enter the department name using the keyboard and digital keys, and press the ENTER button Set the limitation of this department code as required Press the ENTER button at the bottom of the touch panel8 Press the ENTER button The LIMITATION screen is displayedEditing the Department Code 3 Press the ENTER button 8 Press the ENTER button at the bottom of the touch panel 10Press the ENTER button 9 Set the limitation of this department code as requiredDeleting the Department Code When you press the YES button, the department code is deleted Resetting the Counter of Each Department Page Setting Output Limitations for All Departments 1 In the DEPT. MANAGEMENT menu, press the ALL LIMIT button3 Press the ENTER button 3. SETTING ITEMS USER Setting the Auto Clear Mode 1. SETTING GENERAL FUNCTIONS3 Press the AUTO CLEAR button 4 Press the button that indicates the desired time in secondsChanging the Display Language 3 Press the CHANGE LANGUAGE button4 Press the desired language button Press the USER button, and then press the GENERAL button on Setting the Reversed Display Modethe touch panel 3 Press the REVERSED DISPLAY buttonPage 2. SETTING COPY FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 5 Specify the following items as you require 6 Press the ENTER buttonIn the “2IN1/4IN1” option, press the desired mode button 3. SETTING FAX FUNCTIONS 3 Specify the following items as you require4 Press the Next button to display the next screen 6 Press the ENTER button 5 Specify the following items as you requireYou can change the initial setting default setting of scan job 4. SETTING SCAN FUNCTIONS3 Specify the following items as you require 4 Press the Next button to display the next screenThe default settings for each mode are changed as you specified 5 Specify the following items as you require6 Press the ENTER button 5. PRINTING LISTS Printing the Address Book List3 Press the ADDRESS BOOK button Printing the Group Numbers List 3 Press the GROUP NUMBERS buttonP.157 Printing the Function List User 3 Press the FUNCTION button5.PRINTING LISTS Cont 6. CHECKING E-MAIL 7. SETTING DRAWER 8. TURN OFF THE POWER SHUT DOWN Press the USER FUNCTIONS button on the control panel to enter theUser Functions menu 8.TURN OFF THE POWER SHUT DOWN Cont 4. SETTING ITEMS ADMIN 1. ENTERING TO ADMIN MENU 2 Press the ADMIN button 3 Press the PASSWORD button4 Enter the administrator password and press the ENTER button P.84 “2.SETTING GENERAL FUNCTIONS” Setting the Device Information 2. SETTING GENERAL FUNCTIONS1 Press the GENERAL button in the ADMIN menu 2 Press the DEVICE INFORMATION button4 Press the ENTER button 2 Press the NOTIFICATION button Setting the Notification1 Press the GENERAL button in the ADMIN menu 2.SETTING GENERAL FUNCTIONS Cont3 Press the E-MAIL buttons Enter the E-mail address using the keyboard and digital keys, and4 press the ENTER key to set the entry 6 Press the ENTER button2 Press the PASSWORD SETUP button Changing the Administrator Password3 Press the OLD PASSWORD button 1 Press the GENERAL button in the ADMIN menu4 Enterton. the current administrator password and press the ENTER but 6 Press the ENTER button at the bottom of the touch panel2 Press the CLOCK button Setting the Date and Time3 Press the DATE/TIME button 1 Press the GENERAL button in the ADMIN menu7 Press the DATE FORMAT button 5 To enable the daylight saving system, press the button8 Press the desired date format button 6 Press the ENTER buttonSetting the Weekly Timer 2 Press the ENERGY SAVER button1 Press the GENERAL button in the ADMIN menu 3 Press the WEEKLY TIMER button Check the settings on the display, and if corrections are necessary4 press the CHANGE button 7 Press the ENTER button at the bottom of the touch panel 3 Press the AUTO POWER SAVE button Setting the Auto Power Save Mode1 Press the GENERAL button in the ADMIN menu 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont 3 Press the SLEEP MODE button Setting the Sleep Mode1 Press the GENERAL button in the ADMIN menu 2 Press the ENERGY SAVER button2.SETTING GENERAL FUNCTIONS Cont Setting the Drawer Setup Pop-Up 1 Press the GENERAL button2 Press the DRAWER SET POP-UP button Setting the TCP/IP Protocol 3. SETTING NETWORK FUNCTIONSSetting the TCP/IP for Auto-IP and DHCP Server 1 Press the NETWORK button in the ADMIN menu3 Press the DYNAMIC button in the “ADDRESS MODE” option 2 Press the TCP/IP button4 Press the ENTER button The TCP/IP screen is displayed3 Press the NO AUTO IP button in the “ADDRESS MODE” option Setting the TCP/IP for DHCP Server Only1 Press the NETWORK button in the ADMIN menu 2 Press the TCP/IP button1 Press the NETWORK button in the ADMIN menu Setting the TCP/IP for Static IP AddressTo display the ADMIN menu, see “1.ENTERING TO ADMIN MENU” 2 Press the TCP/IP button3 Press the STATIC button in the “ADDRESS MODE” option device using the digital keys. Enter also the subnet mask and defaultPress the IP ADDRESS button and enter the IP address of this gateway as required2 Press the IPX/SPX button Setting the IPX/SPX Protocol3 Specify the following items as required 1 Press the NETWORK button in the ADMIN menu4.SETTING ITEMS ADMIN 3.SETTING NETWORK FUNCTIONS ContSetting the NetWare Settings 2 Press the NETWARE button1 Press the NETWORK button in the ADMIN menu 3 Specify following items as required Continue to another network setting if required, then press thePress the ENTER button APPLY NOW button2 Press the SMB button Setting the SMB Protocol1 Press the NETWORK button in the ADMIN menu When you want to enable this equipment visible in the Windows network, you must enable the SMB proto- col and enter the NetBIOS name and workgroup to specify the device name of this equipment and work- group where this equipment will be visible3 Specify following items as required and press the ENTER button Page 2 Press the APPLETALK button Setting the AppleTalk Protocol1 Press the NETWORK button in the ADMIN menu 3.SETTING NETWORK FUNCTIONS Cont4 Press the ENTER button Setting the HTTP Network Service 2 Press the HTTP button1 Press the NETWORK button in the ADMIN menu ENABLE HTTP SERVER - Press the ENABLE button to enable the HTTP network server service, or DIS- ABLE button to disable the HTTP network server service. This must be enabled for TopAccess, e-Filing web 3 Specify following items as required4 Press the ENTER button Setting the Ethernet Speed 2 Press the ETHERNET button1 Press the NETWORK button in the ADMIN menu Returns you to the NETWORK menu 4 Press the ENTER buttonSetting the LDAP and SNMP Network Service 4 1 Press the NETWORK button in the ADMIN menu2 Press the Next button DISABLE button to disable it Press the ENABLE button to enable the LDAP network service, or3 Press the OTHER button 5 Press the ENTER button1 Press the COPY button in the ADMIN menu 4. SETTING COPY FUNCTIONS2 Specify following items as required 3 Press the Next button to display the next screen4 Specify following items as required 5 Press the ENTER buttonplay a message to set the correct paper Setting the Terminal ID 5. SETTING FAX FUNCTIONS1 Press the FAX button in the ADMIN menu 2 Press the TERMINAL ID buttonID NAME - Press this to enter the terminal ID of this equipment 3 Specify following items as required4 Press the ENTER button 5.SETTING FAX FUNCTIONS Cont2 Press the INITIAL SETUP button Setting the Fax Initial Setup1 Press the FAX button in the ADMIN menu Reception mode AUTO, MANUAL6 Press the ENTER button 3 Specify following items as requiredEntering Line-2 Mode Setting 1 Press the FAX button in the ADMIN menu Setting the Line-2 Mode2 Press the LINE-2 MODE button Continue the procedure depending on how you set the Line-2 modeTransmission and Reception TX /RX 1 Press the TX/RX button 2 Press the ENTER button Reception Only 24HR1 Press the RX ONLY TIMER button 2 Press the ENTER button Reception Only TIMER2 Press the ENTER button Using the 2nd line for reception only during the specified periodSetting the RX Printing Setting Discard and Reduction Printing 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu 3 Press the ON or OFF button of the “DISCARD” and/or “REDUC- TION” Setting Duplex Printing1 Press the FAX button in the ADMIN menu The “Duplex Print” function is available only when the optional Fax unit is installedPress the ON button of the “DUPLEX PRINT”, and then press the Setting the Rotate SortENTER button 2 Press the RX PRINT button1 Press the FAX button in the ADMIN menu 2 Press the RX PRINT buttonRotate Sort printing is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R draw- ers Setting the Recovery Transmission 4 1 Press the FAX button in the ADMIN menu2 Press the RECOVERY TX button The document-holding time can be changed by the 1 hour 6. SETTING FILE FUNCTIONS 1 Press the FILE button in the ADMIN menu4 Press the ENTER button Setting the Scan to E-mail Message Properties 7. SETTING E-MAIL FUNCTIONS1 Press the E-MAIL button 2 Press each button to enter the E-mail propertiesSetting the Scan to E-mail Fragmentation 1 Press the E-MAIL button in the ADMIN menu2 Press desired fragment size button and press the ENTER button Setting the Internet Fax Message Properties 8. SETTING INTERNET FAX FUNCTIONS1 Press the INTERNET FAX button in the ADMIN menu 2 Press each button to enter the Internet Fax propertiesSetting the Internet Fax Fragmentation 1 Press the INTERNET FAX button in the ADMIN menu2 Press desired fragment size button and press the ENTER button Setting the Internet Fax Body String Transmission 1 Press the INTERNET FAX button in the ADMIN menu3 Press the ENTER button Setting the Transmission / Reception Journal 9. SETTING LIST/REPORT1 Press the LIST/REPORT button in the ADMIN menu 2 Press the REPORT SETTING button4 Specify the following items as required 3 Press the JOURNAL button5 Press the ENTER button The JOURNAL screen is displayed1 Press the LIST/REPORT button in the ADMIN menu Setting the Communication Report2 Press the REPORT SETTING button 9.SETTING LIST/REPORT Cont4 Specify the condition for each transmission type 3 Press the COMM. REPORT button8 Press the ENTER button 3 Press the RECEPTION LIST button Setting the Reception List1 Press the LIST/REPORT button in the ADMIN menu 2 Press the REPORT SETTING button5 Press the ENTER button RELAY STATION - Select the ON button to print the reception list when receiving a relay transmission from2 Press the LIST button 10. PRINTING LISTS3 Press the button that you want to print 1 Press the LIST/REPORT button in the ADMIN menu1 Press the PRINTER/E-FILING button in the ADMIN menu 11. SETTING PRINTER/E-FILING FUNCTIONS2 Specify the following items as you require 3 Press the ENTER button12. WIRELESS SETTINGS AND Bluetooth SETTINGS 4.SETTING ITEMS ADMIN 5. APPENDIX Total Counter List 1. LIST PRINT FORMATAn output example of the Department Code List Department Code ListAn output example of the Address Book List Address Book ListAn output example of the Group Numbers List Group Numbers ListAn output example of the Function List User Function List UserAn output example of the NIC Configuration Page NIC Configuration PageAn output example of the Function List Administrator Function List AdministratorGENERAL Function2. “DRAWER 4” is printed only when the Drawer 3 & 4 is installed 1. “DRAWER 3” is printed only when the Drawer 3 & 4 is installed3. “LARGE CAPACITY FEEDER” is printed only when the LCF is installed UserFunction COPYDescription SCAN1. These are printed only when the optional Fax unit is installed Shows the end time to finish using the Line2Function DescriptionE-MAIL REPORT SETTINGFunction DescriptionREPORT SETTING 166 5.APPENDIX Shows the secondary DNS server address if NETWORK SETTING - SESSION - SMB SESSION NETWORK SETTING - SESSION - DDNS SESSIONNETWORK SETTING - SESSION - NETWARE SESSION Shows whether the DDNS is enabled or disShows the link-local host name of this equip Shows the port number to be used for send Shows the E-mail address of this equipment170 5.APPENDIX Shows the IP address that have been set for Shows whether the SNMP is enabled or disShows the primary SNTP server address if it Shows whether the banner will be printed for172 5.APPENDIX Shows whether an E-mail error report will be Shows the password for NetWare file serverShows whether an E-mail error message will NETWORK SETTINGS - PRINT AND NOTIFICATION SERVICE - E-MAIL PRINTerror message will be sent, if it has been set FunctionAn output example of the PS3 Font List PS3 Font ListAn output example of the PCL Font List PCL Font ListINDEX NumericsINDEX Page INDEX TOSHIBA TEC GERMANY IMAGING SYSTEMS GMBH Version