Westinghouse SE 6000 manual Adding / Changing Data, Storing Data, Deleting Records

1-14 SECTION 1: INTRODUCTION

The computer automatically changes to the update mode when a search completes, and the records selected can be updated if required. To start another search, press F4 to clear the screen and begin again.

Adding / Changing Data

The add mode is used to input new records. Once a record is found using the search mode, update is automatically selected which allows the user to change the existing data.

If not already in the add mode, press F5 to clear fields and to begin adding. Press Enter to move the highlight bar to the next field and type the data. (If a typing mistake is made, press Ctrl + y to clear a field, Ctrl + f to delete characters in a field, Ctrl + u to move back through the fields.)

Many fields have default values, which are used if a field entry is not made. Default values are used to simplify the entry process by automatically setting certain fields to commonly used values. For example, many yes or no type fields, (Y / N), have Y as the default.

Storing Data

Store all additions and changes when completed — Press F6. If F1 is used to return to the previous screen without first storing the new / changed information, all the new data is lost.

DELETING RECORDS

From time to time, it may be necessary to delete records from the database. The delete record function is easy to perform, although some cautions are involved. To remove a record from the database, first display the record using the find mode, then press Esc, followed by d (lowercase), then r (lowercase). If the operation can be performed, the computer displays deleted.

It may not be possible to delete records in some cases. For example, the system would not allow a reader to be deleted without first deleting its associated access codes. Display the access code records and delete the reader data appearing on them, then delete the reader record itself again.

CAUTION

Be careful when deleting certain records. For example, it is unwise to be hasty when deleting keyholder records. Consider Employee A who occasionally entered a certain room where valuable material is stored. The employee then abruptly left the company, and the keyholder record is deleted. A theft is then discovered from the room, and from shipping and receiving records it is determined that the theft occurred within a particular time frame. But with the keyholder information now erased for Employee A, there is no way to link the transaction history to a particular keyholder.