Xerox G8144Z manual Managing Documents at the Desktop

Managing Documents at the Desktop

With PaperPort Professional 10, you can organize and index all of your scanned image files and text based documents. Using PaperPort's All-in-One Search tool, finding the file that you need is as simple as knowing a word or phrase from the file for which you are searching.

1.Select the scanned image file you want to add to your PaperPort document management system.

2.Right click on the mouse and select “Add to All- in-One Search”from the drop-down menu list.

3.PaperPort will automatically perform OCR on the text within your selected image file and add that text to the PaperPort All-in-One Search database.

4.Alternatively, on a regular basis, you can select Search from the PaperPort Command Bar click on the arrows to display the “Use All-in-One index”check box. Select that box and click on “Update Index”. PaperPort will then index all of the image files and text- based files within folders mapped to your PaperPort desktop.

5.To find files in any folder (local or network) mapped to your PaperPort Desktop, you need only know a word or phrase contained within the file.

6.Click on the “Search”button on the PaperPort Command Bar to initiate a text sensitive or keyword search.

7.In the “Containing indexed text”field, type in the word or phrase from the file for which you are searching.

8.Ensure that the “Use All-in-One Index” and “Exact Match”options are selected. Then click on the “Search” button in the Search pane.

9.All-in-One Search will search all folders mapped to your desktop and return to you a list, ranked by relevance, of all files containing your search criteria.

10.Double click on the file from the search results list and you will be taken to the thumbnail view of that file on your PaperPort Desktop.

Xerox Corporation –Scan to PC Desktop Professional Workgroup Edition v8 –Orientation Guide 13