Toshiba 2540C, 556. 656, 6540C, 5540C, 6550C, 456SE, 856 Precautions for Internet Fax Transmissions

Page 102

6 INTERNET FAX

Precautions for Internet Fax Transmissions

Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the following precautions:

yInternet Fax sends a copy of a document to your e-mail server, not via the PSTN* as with a traditional fax. The data is then sent from the server to the Internet. Unlike traditional faxing, Internet faxing does not involve a direct communication with the recipient(s). Transmission is considered complete when the sent copy of the document reaches your e-mail server.

yThe security level of Internet transmissions is low. We recommend traditional faxing when sending confidential documents.

yDue to heavy line traffic, Internet transmissions may take a while to arrive.

yThe configuration of the e-mail server may prevent successful transmission if the data size of the sent document exceeds set limits.

yWhen you send an Internet fax to multiple recipients, all the recipients’ e-mail addresses are printed if the header page is set to be printed on the recipients devices. If you need to secure the personal information, send the Internet fax separately to each recipient rather than sending to multiple recipients at the same time.

*PSTN (Public Switched Telephone Network) is a global telephone system capable of communicating worldwide using copper wires to transmit analog data.

These functions below are available only when the hard disk is installed in the equipment.

-Previewing scans

-Saving sent data as a file in the shared folder of the equipment by Internet fax (Internet Fax and File)

100 Precautions for Internet Fax Transmissions

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Contents Scanning Guide Page ‰ Model and series names in this manual „ How to read this manual ‰ Symbols in this manualPreface ‰ Options‰ Trademarks Contents Viewing Touch Panel for Fax Menu Registering Scan Templates Using Scan TemplatesPrecautions for Internet Fax Transmissions Sending Internet FaxesScan Features Internet Fax FeaturesScan Features „ Scan functions‰ Scan to e-Filing ‰ Scan to File Shared Folder‰ Scan to E-mail ‰ Scan to USB‰ Web Service WS Scan „ Scan speed „ TemplatesInternet Fax Features Internet Fax Equipment to Internet Fax EquipmentInternet Fax Machine to/from Client Computers Available file formats Viewing the Scan Job Status and Log This chapter describes the basic scanning operationsViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help ButtonDefault Settings Settings Factory DefaultsScan to e-Filing Scan to File Scanning to files Place the originalsPress File Make sure that MFP Local is selected and highlightedSelect the desired file destination from the list Select a folder for the remote destination Command Port FTP and Ftps only Login User Name When you select FTPPassword When you select FTP File NameFile Format MULTI/SINGLESecurity Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originalsPress to Press Subject and Body and enter each item Press File Name and change the file name From Address Specify the following items as required, and then press OKFragment Message Size KB From NamePress Scan or the Start button Scan to E-mail Scan to USB Scanning to USB Place the originalsDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originalsWeb Service WS Scan „ Using scan data saved as files Using Saved Scan Data„ Using scan data saved as e-Filing documents ‰ Using scans saved in MFP Local‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Page Changing Scan Settings Useful FunctionsChanging Scan Settings „ Specifying color mode„ Specifying resolution „ Selecting original modeSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages„ Erasing black frames around images Offon„ Adjusting exposure „ Adjusting contrast„ Adjusting background density ‰ RGB adjustment „ Adjusting sharpness„ Adjusting color balance ‰ SaturationPreviewing Scans Previewing Scans Specifying E-mail Addresses Entering an e-mail Addresses Press Input @Entry Press OK Press OK Refining your search Searching the address book with ID numbers Press Known IDSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press DestinationScanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originalsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions User Password Master Password Key in or select the following items, and then press OKEncryption Level Authority Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templatesRegistering Scan Templates Public Template GroupPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Name PasswordSelect an empty template button, and then press Save User NameRegistering Scan Templates Using Scan Templates Using scan templates Place the originalsUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116Precautions for Internet Fax Transmissions Group Tab Viewing Touch Panel for Fax MenuSingle Tab Address TabSend StorageSending Internet Faxes „ Sending Internet faxesSending Internet Faxes Place the originals Specify the following items as required, and then press Subject Body„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scanPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab „ Receiving Internet faxes Receiving Internet Faxes„ Available file formats Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address bookIndex 61, 67 Page Scanning Guide

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