Toshiba 556. 656, 6540C, 5540C, 6550C, 456SE Scan Features, Scan functions, Scan to e-Filing

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1 OVERVIEW

Scan Features

With the equipment, originals placed in the Reversing Automatic Document Feeder or on the original glass can easily be scanned as image data. The image data can then be stored in the e-Filing boxes and/or the shared folder of the equipment and/or sent to e-mail addresses.

Scan functions

This equipment supports 5 scan functions; “Scan to e-Filing”, “Scan to File”, “Scan to E-mail”, “Scan to USB” and “Web Service Scan”.

yThe e-STUDIO456 Series and the e-STUDIO856 Series provide the scanning function as an option. However, this optional scanning function is already installed in some models.

yThese functions below are available only when the hard disk is installed in the equipment.

-Scan to e-Filing

-Scan to File (MFP LOCAL)

-Specifying more than one network folder (REMOTE 1 / REMOTE 2)

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

-Saving sent data as a file in the shared folder of the equipment by Internet fax (Internet Fax and File)

Scan to e-Filing

Scan to e-Filing allows you to store your scans as e-Filing documents in the equipment. The stored e-Filing documents can be managed by creating boxes and folders. With the e-Filing Web utility, you can print the e-Filing documents or merge them to create a new document. With the TWAIN Driver / File Downloader, you can retrieve this data and load it to your computer.

yThis function is available only when the hard disk is installed in the equipment.

yThe maximum capacity in e-Filing differs depending on your model or operating environment. The total available space in e-Filing and the shared folder can be checked on the [Device] tab in TopAccess.

yDelete documents stored in e-Filing when they are no longer needed.

yThe e-Filing boxes can be accessed from a client computer running Windows OS.

Scan to e-Filing

Managing e-Filing documents using a Web browser

Windows computer

e-Filing

Windows computer

Retrieving e-Filing documents

as images using the TWAIN Driver or File Downloader

To learn more about Scan to e-Filing, see the following section: P.17 “Scan to e-Filing”

To learn more about e-Filing, refer to the e-Filing Guide.

6 Scan Features

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Contents Scanning Guide Page „ How to read this manual ‰ Symbols in this manual Preface‰ Model and series names in this manual ‰ Options‰ Trademarks Contents Registering Scan Templates Using Scan Templates Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet FaxesScan Features Internet Fax Features‰ Scan to e-Filing Scan Features„ Scan functions ‰ Scan to File Shared Folder‰ Scan to E-mail ‰ Scan to USB‰ Web Service WS Scan „ Scan speed „ TemplatesInternet Fax Machine to/from Client Computers Internet Fax FeaturesInternet Fax Equipment to Internet Fax Equipment Available file formats Viewing the scan job status Viewing the scan job log Viewing the Scan Job Status and LogThis chapter describes the basic scanning operations Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help ButtonDefault Settings Settings Factory DefaultsScan to e-Filing Scan to File Scanning to files Place the originalsPress File Make sure that MFP Local is selected and highlightedSelect the desired file destination from the list Select a folder for the remote destination Login User Name When you select FTP Password When you select FTPCommand Port FTP and Ftps only File NameSecurity File FormatMULTI/SINGLE Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originalsPress to Press Subject and Body and enter each item Press File Name and change the file name Specify the following items as required, and then press OK Fragment Message Size KBFrom Address From NamePress Scan or the Start button Scan to E-mail Device to the equipment and wait a few seconds Scan to USBScanning to USB Place the originals File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originalsWeb Service WS Scan Using Saved Scan Data „ Using scan data saved as e-Filing documents„ Using scan data saved as files ‰ Using scans saved in MFP Local‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Page Changing Scan Settings Useful FunctionsChanging Scan Settings „ Specifying color mode„ Specifying resolution „ Selecting original modeSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages„ Erasing black frames around images Offon„ Adjusting background density „ Adjusting exposure„ Adjusting contrast „ Adjusting sharpness „ Adjusting color balance‰ RGB adjustment ‰ SaturationPreviewing Scans Previewing Scans Entry Specifying E-mail AddressesEntering an e-mail Addresses Press Input @ Press OK Press OK Refining your search Searching the address book with ID numbers Press Known IDSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press DestinationScanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originalsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Encryption Level Authority User Password Master PasswordKey in or select the following items, and then press OK Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templatesPrivate Template Group Registering Scan TemplatesPublic Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Password Select an empty template button, and then press SaveName User NameRegistering Scan Templates Using Scan Templates Using scan templates Place the originalsUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116Precautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu Single TabGroup Tab Address TabSend StorageSending Internet Faxes Place the originals Sending Internet Faxes„ Sending Internet faxes Specify the following items as required, and then press Subject Body„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scanPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab Receiving Internet Faxes „ Available file formats„ Receiving Internet faxes Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address bookIndex 61, 67 Page Scanning Guide

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