Toshiba 4540C, 556. 656 Registering Scan Templates, Public Template Group, Private Template Group

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4 USING TEMPLATES

Registering Scan Templates

Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group.

yPUBLIC TEMPLATE GROUP

This group is provided for registering scan templates that are frequently used by all users in the company, a department, etc. Access to a template can be restricted by setting a password.

yPRIVATE TEMPLATE GROUP

This group is created and controlled by each department, section, or user to register their own templates. The group #001 contains pre-defined templates useful for various situations. Use can be restricted by setting a password for each group.

yThe maximum number of groups and that of templates to be registered per group differ depending on your model.

Model		Group (Maximum)		Template per group
Model		Public	Private	(Maximum)
		Public	Private	(Maximum)

e-STUDIO6550C Series		1	200	64

e-STUDIO6550C Series		1	200	60

e-STUDIO6550C Series		1	200	60

e-STUDIO6550C Series		1	200	60

e-STUDIO2550C Series	HDD installed	1	200	60

	HDD not installed	1	4	12

e-STUDIO2551C Series		1	4	12

yTo register a template to the public template group, the administrator’s password must be entered.

yBefore registering a template to a private template group other than the group #001, you need to create your own private template group. For help, refer to the Copying Guide.

yTemplates cannot be created with the WS Scan function.

Registering scan templates

1 On the control panel, press the [SCAN] button to enter the SCAN menu.

78 Registering Scan Templates

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Contents Scanning Guide Page „ How to read this manual ‰ Symbols in this manual Preface‰ Model and series names in this manual ‰ Options‰ Trademarks Contents Registering Scan Templates Using Scan Templates Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet FaxesScan Features Internet Fax Features‰ Scan to e-Filing Scan Features„ Scan functions ‰ Scan to File Shared Folder‰ Scan to E-mail ‰ Scan to USB‰ Web Service WS Scan „ Scan speed „ TemplatesInternet Fax Machine to/from Client Computers Internet Fax FeaturesInternet Fax Equipment to Internet Fax Equipment Available file formats Viewing the scan job status Viewing the scan job log Viewing the Scan Job Status and LogThis chapter describes the basic scanning operations Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help ButtonDefault Settings Settings Factory DefaultsScan to e-Filing Scan to File Scanning to files Place the originalsPress File Make sure that MFP Local is selected and highlightedSelect the desired file destination from the list Select a folder for the remote destination Login User Name When you select FTP Password When you select FTPCommand Port FTP and Ftps only File NameSecurity File FormatMULTI/SINGLE Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originalsPress to Press Subject and Body and enter each item Press File Name and change the file name Specify the following items as required, and then press OK Fragment Message Size KBFrom Address From NamePress Scan or the Start button Scan to E-mail Device to the equipment and wait a few seconds Scan to USBScanning to USB Place the originals File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originalsWeb Service WS Scan Using Saved Scan Data „ Using scan data saved as e-Filing documents„ Using scan data saved as files ‰ Using scans saved in MFP Local‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Page Changing Scan Settings Useful FunctionsChanging Scan Settings „ Specifying color mode„ Specifying resolution „ Selecting original modeSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages„ Erasing black frames around images Offon„ Adjusting background density „ Adjusting exposure„ Adjusting contrast „ Adjusting sharpness „ Adjusting color balance‰ RGB adjustment ‰ SaturationPreviewing Scans Previewing Scans Entry Specifying E-mail AddressesEntering an e-mail Addresses Press Input @ Press OK Press OK Refining your search Searching the address book with ID numbers Press Known IDSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press DestinationScanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originalsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Encryption Level Authority User Password Master PasswordKey in or select the following items, and then press OK Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templatesPrivate Template Group Registering Scan TemplatesPublic Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Password Select an empty template button, and then press SaveName User NameRegistering Scan Templates Using Scan Templates Using scan templates Place the originalsUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116Precautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu Single TabGroup Tab Address TabSend StorageSending Internet Faxes Place the originals Sending Internet Faxes„ Sending Internet faxes Specify the following items as required, and then press Subject Body„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scanPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab Receiving Internet Faxes „ Available file formats„ Receiving Internet faxes Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address bookIndex 61, 67 Page Scanning Guide

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