Toshiba 356, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE Press File Name and change the file name

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2 BASIC OPERATION

8

If necessary, make the following settings for the attached file.

1)

Press [FILE NAME] and change the file name.

 

2)

Select an option for each of the FILE FORMAT, MULTI/SINGLE PAGE and/or SECURITY settings.

 

3)

Finally, press

.

 

 

 

 

 

 

 

 

 

 

 

y[FILE NAME]

Pressing the button displays an on-screen keyboard. Enter the file name using the keyboard and digital keys, and then press [OK] to set the entry. The file name can consist of a maximum of 128 characters.

yPressing adds a meaningful number, such as date and time, to the file name. The number is assigned according to the format selected for the Date Format setting, which is available for the administrator on TopAccess. For details, refer to the TopAccess Guide.

yThe trailing characters in a file name (maximum 74) may be deleted depending on the type of letters used.

yFILE FORMAT

[PDF] — Press this button to store your scan as a PDF file. [TIFF] — Press this button to store your scan as a TIFF file. [XPS] — Press this button to store your scan as an XPS file.

[SLIM PDF] — Press this button to store your scan as a slim PDF file. This option is suitable when minimizing the file size is more important than the image quality. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.

[JPEG] — Press this button to store your scan as a JPEG file. This option is available only when [FULL COLOR] or [GRAY SCALE] is selected for the color mode setting.

yXPS files are supported only by the following models and operating systems: Models:

-e-STUDIO4540C Series

-e-STUDIO6550C Series

-e-STUDIO456 Series

-e-STUDIO856 Series

-e-STUDIO2550C Series (only when the hard disk is installed)

Operating systems:

-Windows Vista

-Windows 7

-Windows Server 2008 SP1 or later versions

-Windows XP SP2 or later versions with .NET Framework 3.0 installed

-Windows Server 2003 SP1 or later versions with .NET Framework 3.0 installed

yIf the forced encryption setting is enabled, PDF is the only available file format. To learn more about the forced encryption setting, refer to the MFP Management Guide.

yMULTI/SINGLE PAGE

[MULTI] — Press this button to store your scan as a multiple page file. When you scan several pages, the equipment stores all the pages as a single file.

[SINGLE] — Press this button to store your scan as a single file for each page. When you scan several pages, the equipment stores each page as a separate file.

Scan to E-mail 29

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Contents Scanning Guide Page ‰ Options „ How to read this manual ‰ Symbols in this manualPreface ‰ Model and series names in this manual‰ Trademarks Contents Sending Internet Faxes Registering Scan Templates Using Scan TemplatesPrecautions for Internet Fax Transmissions Viewing Touch Panel for Fax MenuInternet Fax Features Scan Features„ Scan functions Scan Features‰ Scan to e-Filing Shared Folder ‰ Scan to File‰ Scan to USB ‰ Scan to E-mail‰ Web Service WS Scan „ Templates „ Scan speedInternet Fax Equipment to Internet Fax Equipment Internet Fax FeaturesInternet Fax Machine to/from Client Computers Available file formats This chapter describes the basic scanning operations Viewing the Scan Job Status and LogViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 11 ? Help Button 10Scan Settings Display AreaSettings Factory Defaults Default SettingsScan to e-Filing Scanning to files Place the originals Scan to FileMake sure that MFP Local is selected and highlighted Press FileSelect the desired file destination from the list Select a folder for the remote destination File Name Login User Name When you select FTPPassword When you select FTP Command Port FTP and Ftps onlyMULTI/SINGLE File FormatSecurity Press Scan Scan to File Scanning to e-mail Place the originals Scan to E-mailPress to Press Subject and Body and enter each item Press File Name and change the file name From Name Specify the following items as required, and then press OKFragment Message Size KB From AddressPress Scan or the Start button Scan to E-mail Scanning to USB Place the originals Scan to USBDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Scanning with Web Service Scan Place the originals Web Service WS ScanWeb Service WS Scan ‰ Using scans saved in MFP Local Using Saved Scan Data„ Using scan data saved as e-Filing documents „ Using scan data saved as files‰ Using scans saved in network folders Remote 1/2 ‰ Using scans saved in USB storage device„ Viewing the scan job status Viewing the Scan Job Status and Log„ Viewing the scan job log Page Useful Functions Changing Scan Settings„ Specifying color mode Changing Scan Settings„ Selecting original mode „ Specifying resolutionSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Removing blank pages „ Changing compression ratioOffon „ Erasing black frames around images„ Adjusting contrast „ Adjusting exposure„ Adjusting background density ‰ Saturation „ Adjusting sharpness„ Adjusting color balance ‰ RGB adjustmentPreviewing Scans Previewing Scans Entering an e-mail Addresses Press Input @ Specifying E-mail AddressesEntry Press OK Press OK Searching the address book with ID numbers Press Known ID Refining your searchSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Press Destination Viewing/Deleting specified e-mail addressesScanning with dual functions Dual Agents Place the originals Scanning With Dual Functions Dual AgentsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Key in or select the following items, and then press OK User Password Master PasswordEncryption Level Authority This chapter describes how to scan documents using templates Registering Scan Templates Using Scan TemplatesPublic Template Group Registering Scan TemplatesPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group User Name PasswordSelect an empty template button, and then press Save NameRegistering Scan Templates Using scan templates Place the originals Using Scan TemplatesUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Viewing the Internet Fax Job Status and Log 116 Receiving Internet Faxes 115Precautions for Internet Fax Transmissions Address Tab Viewing Touch Panel for Fax MenuSingle Tab Group TabStorage Send„ Sending Internet faxes Sending Internet FaxesSending Internet Faxes Place the originals Specify the following items as required, and then press Body Subject„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents ‰ Setting 2-sided scan „ Setting advanced functionsPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab Receiving Internet Faxes automatically Receiving Internet Faxes„ Available file formats „ Receiving Internet faxes„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and Log„ Viewing the send log for Internet fax jobs „ Saving contact information to the address book „ Viewing the receive log for Internet fax jobsIndex 61, 67 Page Scanning Guide
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