Toshiba 756, 556. 656, 6540C, 5540C, 6550C Scan to E-mail, Scanning to e-mail Place the originals

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2 BASIC OPERATION

Scan to E-mail

With this scan function, you can send your scans to a specified e-mail address as an attached file.

yThe Scan to E-mail function requires the network administrator to set the equipment configuration.

yThese functions below are available only when the hard disk is installed in the equipment.

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

Scanning to e-mail

1 Place the original(s).

For help, refer to the Quick Start Guide.

2 On the control panel, press the [SCAN] button to enter the SCAN menu.

3 Press [E-MAIL].

yIf the User Authentication for Scan to E-mail setting is enabled by the administrator on TopAccess, the AUTHENTICATION screen is displayed. In this case, proceed to step 4.

yIf the User Authentication for the Scan to E-mail setting is disabled by the administrator, proceed to step 5.

For the models below, press [PREVIEW] in this step and then select the scan function in order to preview your scans at the end of the operation.

-e-STUDIO4540C Series

-e-STUDIO6550C Series

-e-STUDIO2550C Series (only when the hard disk is installed)

For instructions on how to do so, see the following section:

P.56 “Previewing Scans”

26 Scan to E-mail

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Contents Scanning Guide Page „ How to read this manual ‰ Symbols in this manual Preface‰ Model and series names in this manual ‰ Options‰ Trademarks Contents Registering Scan Templates Using Scan Templates Precautions for Internet Fax TransmissionsViewing Touch Panel for Fax Menu Sending Internet FaxesScan Features Internet Fax Features„ Scan functions Scan Features‰ Scan to e-Filing ‰ Scan to File Shared Folder‰ Scan to E-mail ‰ Scan to USB‰ Web Service WS Scan „ Scan speed „ TemplatesInternet Fax Equipment to Internet Fax Equipment Internet Fax FeaturesInternet Fax Machine to/from Client Computers Available file formats This chapter describes the basic scanning operations Viewing the Scan Job Status and LogViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 10Scan Settings Display Area 11 ? Help ButtonDefault Settings Settings Factory DefaultsScan to e-Filing Scan to File Scanning to files Place the originalsPress File Make sure that MFP Local is selected and highlightedSelect the desired file destination from the list Select a folder for the remote destination Login User Name When you select FTP Password When you select FTPCommand Port FTP and Ftps only File NameMULTI/SINGLE File FormatSecurity Press Scan Scan to File Scan to E-mail Scanning to e-mail Place the originalsPress to Press Subject and Body and enter each item Press File Name and change the file name Specify the following items as required, and then press OK Fragment Message Size KBFrom Address From NamePress Scan or the Start button Scan to E-mail Scanning to USB Place the originals Scan to USBDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Web Service WS Scan Scanning with Web Service Scan Place the originalsWeb Service WS Scan Using Saved Scan Data „ Using scan data saved as e-Filing documents„ Using scan data saved as files ‰ Using scans saved in MFP Local‰ Using scans saved in USB storage device ‰ Using scans saved in network folders Remote 1/2Viewing the Scan Job Status and Log „ Viewing the scan job status„ Viewing the scan job log Page Changing Scan Settings Useful FunctionsChanging Scan Settings „ Specifying color mode„ Specifying resolution „ Selecting original modeSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Changing compression ratio „ Removing blank pages„ Erasing black frames around images Offon„ Adjusting contrast „ Adjusting exposure„ Adjusting background density „ Adjusting sharpness „ Adjusting color balance‰ RGB adjustment ‰ SaturationPreviewing Scans Previewing Scans Entering an e-mail Addresses Press Input @ Specifying E-mail AddressesEntry Press OK Press OK Refining your search Searching the address book with ID numbers Press Known IDSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Viewing/Deleting specified e-mail addresses Press DestinationScanning With Dual Functions Dual Agents Scanning with dual functions Dual Agents Place the originalsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions Key in or select the following items, and then press OK User Password Master PasswordEncryption Level Authority Registering Scan Templates Using Scan Templates This chapter describes how to scan documents using templatesPublic Template Group Registering Scan TemplatesPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Password Select an empty template button, and then press SaveName User NameRegistering Scan Templates Using Scan Templates Using scan templates Place the originalsUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Receiving Internet Faxes 115 Viewing the Internet Fax Job Status and Log 116Precautions for Internet Fax Transmissions Viewing Touch Panel for Fax Menu Single TabGroup Tab Address TabSend Storage„ Sending Internet faxes Sending Internet FaxesSending Internet Faxes Place the originals Specify the following items as required, and then press Subject Body„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents „ Setting advanced functions ‰ Setting 2-sided scanPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab Receiving Internet Faxes „ Available file formats„ Receiving Internet faxes Receiving Internet Faxes automaticallyViewing the Internet Fax Job Status and Log „ Viewing the Internet fax job status„ Viewing the send log for Internet fax jobs „ Viewing the receive log for Internet fax jobs „ Saving contact information to the address bookIndex 61, 67 Page Scanning Guide

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