Toshiba 306SE, 556. 656, 6540C, 5540C, 6550C, 456SE, 856, 556SE, 756, 356 Scan to File, Shared Folder

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1 OVERVIEW

Scan to File

Scan to File allows you to store scans as PDF, XPS, TIFF or JPEG files in the shared folder in the equipment or in a network folder. From these folders, you can copy the saved data and use it on your computer.

If you choose to store your scans in the network folder, the type of operating system, such as Windows or Macintosh, does not matter; you can save the data in any network folder accessible by FTP, SMB, NetWare IPX, NetWare IP, or FTPS.

yDelete documents stored in the shared folder when they are no longer needed.

yThe maximum capacity in the shared folder differs depending on your model or operating environment. The total available space in the shared folder and e-Filing can be checked on the [Device] tab in TopAccess.

yThese functions below are available only when the hard disk is installed in the equipment.

-Scan to File (MFP LOCAL)

-Specifying more than one network folder (REMOTE 1 / REMOTE 2)

-Saving scans as XPS files

-Previewing scans

-Scanning With Dual Functions (Dual Agents)

Scan to File

Network Folder

Copying files from the network folder

Client computer

Shared Folder

Copying files from the shared folder in the equipment

Windows computer or

Macintosh computer

To learn more about Scan to File, see the following section:

P.18 “Scan to File”

You can also use the Copy & File function in which the copied data can be stored in the shared folder. For details, refer to the Copying Guide.

Scan Features 7

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Contents Scanning Guide Page Preface „ How to read this manual ‰ Symbols in this manual‰ Model and series names in this manual ‰ Options‰ Trademarks Contents Precautions for Internet Fax Transmissions Registering Scan Templates Using Scan TemplatesViewing Touch Panel for Fax Menu Sending Internet FaxesInternet Fax Features Scan FeaturesScan Features „ Scan functions‰ Scan to e-Filing Shared Folder ‰ Scan to File‰ Scan to USB ‰ Scan to E-mail‰ Web Service WS Scan „ Templates „ Scan speedInternet Fax Features Internet Fax Equipment to Internet Fax EquipmentInternet Fax Machine to/from Client Computers Available file formats Viewing the Scan Job Status and Log This chapter describes the basic scanning operationsViewing the scan job status Viewing the scan job log Viewing Touch Panel for Scan Menu 11 ? Help Button 10Scan Settings Display AreaSettings Factory Defaults Default SettingsScan to e-Filing Scanning to files Place the originals Scan to FileMake sure that MFP Local is selected and highlighted Press FileSelect the desired file destination from the list Select a folder for the remote destination Password When you select FTP Login User Name When you select FTPCommand Port FTP and Ftps only File NameFile Format MULTI/SINGLESecurity Press Scan Scan to File Scanning to e-mail Place the originals Scan to E-mailPress to Press Subject and Body and enter each item Press File Name and change the file name Fragment Message Size KB Specify the following items as required, and then press OKFrom Address From NamePress Scan or the Start button Scan to E-mail Scan to USB Scanning to USB Place the originalsDevice to the equipment and wait a few seconds File Name File Format Press Scan to scan data Scan to USB Scanning with Web Service Scan Place the originals Web Service WS ScanWeb Service WS Scan „ Using scan data saved as e-Filing documents Using Saved Scan Data„ Using scan data saved as files ‰ Using scans saved in MFP Local‰ Using scans saved in network folders Remote 1/2 ‰ Using scans saved in USB storage device„ Viewing the scan job status Viewing the Scan Job Status and Log„ Viewing the scan job log Page Useful Functions Changing Scan Settings„ Specifying color mode Changing Scan Settings„ Selecting original mode „ Specifying resolutionSTUDIO4540C Series, e-STUDIO6550C Series „ Changing orientation „ Scanning 2-sided originals „ Specifying original size „ Removing blank pages „ Changing compression ratioOffon „ Erasing black frames around images„ Adjusting exposure „ Adjusting contrast„ Adjusting background density „ Adjusting color balance „ Adjusting sharpness‰ RGB adjustment ‰ SaturationPreviewing Scans Previewing Scans Specifying E-mail Addresses Entering an e-mail Addresses Press Input @Entry Press OK Press OK Searching the address book with ID numbers Press Known ID Refining your searchSearching the address book with search strings Press Search Press for the desired contacts and then press OK Searching the Ldap server with search strings Press for the desired contacts and then press OK Press OK Refining groups search Containing the group of the specified ID number is displayed Group Search screen appears Press OK Press Destination Viewing/Deleting specified e-mail addressesScanning with dual functions Dual Agents Place the originals Scanning With Dual Functions Dual AgentsScanning With Dual Functions Dual Agents Scanning With Dual Functions Dual Agents Useful Functions User Password Master Password Key in or select the following items, and then press OKEncryption Level Authority This chapter describes how to scan documents using templates Registering Scan Templates Using Scan TemplatesRegistering Scan Templates Public Template GroupPrivate Template Group Select a scan function and make the settings as required Press Password Template buttons are displayed for the selected group Select an empty template button, and then press Save PasswordName User NameRegistering Scan Templates Using scan templates Place the originals Using Scan TemplatesUsing Scan Templates Select the template that you want to use Using Scan Templates Press Scan Place the originals Template buttons are displayed for the selected group Select a Scan to E-MAIL template that you want to use Using Scan Templates Press Scan Page Other Scanning Methods Other Scanning Methods Scanning Images Using the Toshiba e-STUDIO WIA Driver Page Viewing the Internet Fax Job Status and Log 116 Receiving Internet Faxes 115Precautions for Internet Fax Transmissions Single Tab Viewing Touch Panel for Fax MenuGroup Tab Address TabStorage SendSending Internet Faxes „ Sending Internet faxesSending Internet Faxes Place the originals Specify the following items as required, and then press Body Subject„ Saving sent data as a file Internet fax and file Sending Internet Faxes Select a folder for the remote destination Command Port FTP and Ftps only Documents ‰ Setting 2-sided scan „ Setting advanced functionsPress 2-SIDED Scan ‰ Setting Priority Reserve Press Address to return to the Address tab „ Available file formats Receiving Internet Faxes„ Receiving Internet faxes Receiving Internet Faxes automatically„ Viewing the Internet fax job status Viewing the Internet Fax Job Status and Log„ Viewing the send log for Internet fax jobs „ Saving contact information to the address book „ Viewing the receive log for Internet fax jobsIndex 61, 67 Page Scanning Guide

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