Toshiba e-Studio165, e-Studio205 manual Features Network Fax Driver, Address Book Viewer

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1 OVERVIEW

Features and Functions

The network fax functions of this equipment allow you to make direct fax transmission of elec- tronic documents from your computer. The fax documents are transmitted from the computer to this equipment through a network, and then this equipment transmits them to outside fax machines through public switched telephone networks.

To enable the network fax functions, you must install the Network Fax Driver and the Address Book Viewer from the attached Client Utilities CD-ROM.

When you fax hard copies, not electronic documents, fax them using the control panel of this equipment.

Fax transmission using the Network Fax Driver is available only when both the Network Printer Kit (optional), the Fax Kit (optional) and the External Keyboard (optional) are installed.

Features

Network Fax Driver

yWhen the Network Fax Driver is installed, you can transmit electronic documents as fax data from your computer to several destinations.

yWhen you fax documents, you can easily set the list for the destinations or the resolution of the fax data.

yWhen you fax documents, you can attach an embedded cover sheet on them. Information about the fax documents and their detailed messages can be included in this cover sheet.

yThe destinations of the fax can be entered manually, or can be selected from the address book data by running the Address Book Viewer. In this method, you can easily search for the desired addresses throughout the address book.

ySince the image data processing methods for network fax documents and regular fax docu- ments differ, the image quality for network fax documents may vary compared with that for regular fax documents.

Address Book Viewer

yThe data of the various address books including the one for this equipment can be managed.

yThe address book data of the other devices can be converted into a format which is retriev- able in this equipment.

14 Features and Functions

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Contents Network Fax Guide Term Disclaimer of WarrantyGrant of License General Limitation of LiabilityGovernment Restricted Rights Software License Agreement Preface Operator’s Manual for Copying Functions Quick Start Guide for Printing FunctionsLineup of Our Manuals Precautions in this manual Before Reading This ManualTrademarks Before Reading This Manual Contents 115 Features and Functions OverviewFeatures Network Fax Driver Address Book ViewerFunctions Features and Functions Installing Client Software Installing Network Fax SoftwareOverview Before installing client softwareChecking if the Address Book Viewer has been installed Insert the Client Utilities CD-ROM into the CD-ROM drive Installing the Network Fax Driver and Address Book ViewerInstalling from Client Utilities CD-ROM Select your language and click OKClick Next Please read the license agreement carefully and click YesCheck the software that you want to install and click Next Select Custom and click NextInstalling Network Fax Software Click Next Ers folder Configuring the Raw TCP/LPR port for Windows 2000/XP/ServerClick Finish Display the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box Uninstalling the all client utilities software Uninstalling the Network Fax Driver and Address Book ViewerWhen installed using the installer Click OK Click Yes to delete the setting files Select Remove and click NextUninstalling only Network Fax Diver and Address Book Viewer Deleting files starts When installed using Add Printer Wizard Click the File menu and select Server Properties Click OKFaxing from Client Computers Faxing from ApplicationsFaxing from Windows applications How to fax using the Network Fax DriverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Faxing from Applications Icon Tool bar After you confirm the destinations, click OK Entering a recipient manually Click New Searching the address book for contacts Click Search Faxing from Applications Repeatditions.the procedure from to to add all required con Select the searched contacts and click Address Setting up the network fax options Setting the send propertiesNew ResolutionSelect From Address Book RemoveSetting up the cover sheet properties Setting up the sender information properties Reference NumberSending with a cover sheet Displaying the version informationSending with extended fax functionality Select the font in the Font Name drop down box Check the Recipients Information box and check the items Required for the recipient informationFaxing from Applications Running Address Book Viewer Managing Address BookRunning Address Book Viewer Managing the private address bookRunning the Address Book Viewer Access using program groupAccessing the Address Book Viewer from the programs group Access using print properties Accessing the Address Book Viewer from the print propertiesSelecting contacts for network fax Menu Bar Contents PaneAbout Address Book Viewer interface ToolbarStatus Bar Using commandsMenu bar File menuHelp View menuTools menu Toolbar Context-sensitive menus About the address books Managing the private address bookConfiguring the connection by local discovery Managing the public address bookClick Start Discovery to begin the process Network Enable IPX/SPX Search DevicesClick Manual Selection Configuring the connection by manual selectionNetwork Enable TCP/IP Search Enter each item to specify the printer address and click OK Select the entered device name and click OKDownloading the public address book Managing Address Book Managing the Ldap address book Configuring the Mapi address bookManaging the Microsoft Outlook address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Adding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Importing and exporting the address book Importing the address book from a CSV file or vCard file Address book data is imported into Import Address Book Select the file type CSV or vCard in the Save as type drop Down box. Then enter the file name and click SaveAdding contacts manually Managing contacts and groupsManaging contacts Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying groups properties Private address book Removing groupsRemoving a group Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con CSV files *.csv to CSV files *.csv Converting the address book dataAddress book converter file *.abc to TBF file *.tbf Converting AddressBook dialog box appears Managing Address Book Click Convert File is converted and saved in the selected folderManaging Address Book Click Convert Managing Address Book Appendix Cover Sheet SamplesCover Sheet Samples Standard coverBusiness cover Professional cover Index 76, 93 DP-1650/2040 OME06004300 Multifunctional Digital Systems

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