Toshiba e-Studio165, e-Studio205 manual Importing and exporting the address book, Click Search

Page 82

4 USING ADDRESS BOOK

8 Click [Search].

It begins searching contacts in the LDAP server. When it completes searching, found contacts appear in the list at the bottom of the dialog box.

If you want to stop searching, click [Stop].

9 Select contacts that you want to add to the LDAP address book, and click [Add].

The selected contacts are added to the LDAP address book.

Importing and exporting the address book

The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s Address Book Viewer. The Import/Export feature is useful when users want to share the address book data.

yThe CSV file to import the Address Book Viewer must be created as the comma separated file in the following format:

Group Name,Contact Key,Prefix,First Name,Last Name,Suffix,Display Name,Company Name,Department Name,First Fax

Number,Second Fax Number,Email Address,Furigana,One Touch ID,Notes,Attenuation,Error Correction Mode,Fax Mode,Line

Monitor,Line Selection,Option Type,Oversea Calls,Print Transmission Report,Short Protocol,Transmission

Type,UseDeviceSettings,UseSubAddSID,Compression,PageWidth,Resolution,Password,SenderIdentification,SEP,SubAddress

,1,,User01,User,,User01 User,12345COMPANY,Dept01,00000000001,,user01@ifax.com,,1,,0,1,0,0,2,0,0,0,0,1,0,0,0,0,0,,,,

,2,,User02,User,,User02 User,12345COMPANY,Dept02,00000000002,,user02@ifax.com,,2,,0,1,0,0,2,0,0,0,0,1,0,0,0,0,0,,,,

Group1,1,1,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,

For more information about the format, please contact your service engineer.

yImporting and Exporting a vCard file is available only when Microsoft Office XP is installed on your computer.

If any data is lost during importing, confirm the following:

-Both the First Name and Last Name are not blank.

-Both the E-mail address and Fax number are not blank.

Also you can use the import address book to copy the contacts and groups to the private address book.

P.90 “Copying contacts from an address book”

82 Managing Address Book

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Contents Network Fax Guide Grant of License Disclaimer of WarrantyTerm Government Restricted Rights Limitation of LiabilityGeneral Software License Agreement Preface Operator’s Manual for Copying Functions Quick Start Guide for Printing FunctionsLineup of Our Manuals Precautions in this manual Before Reading This ManualTrademarks Before Reading This Manual Contents 115 Features and Functions OverviewFeatures Network Fax Driver Address Book ViewerFunctions Features and Functions Installing Client Software Installing Network Fax SoftwareChecking if the Address Book Viewer has been installed Before installing client softwareOverview Insert the Client Utilities CD-ROM into the CD-ROM drive Installing the Network Fax Driver and Address Book ViewerInstalling from Client Utilities CD-ROM Select your language and click OKClick Next Please read the license agreement carefully and click YesCheck the software that you want to install and click Next Select Custom and click NextInstalling Network Fax Software Click Next Click Finish Configuring the Raw TCP/LPR port for Windows 2000/XP/ServerErs folder Display the Ports tab and click Add Port Select Standard TCP/IP Port and click New PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box When installed using the installer Uninstalling the Network Fax Driver and Address Book ViewerUninstalling the all client utilities software Click OK Click Yes to delete the setting files Select Remove and click NextUninstalling only Network Fax Diver and Address Book Viewer Deleting files starts When installed using Add Printer Wizard Click the File menu and select Server Properties Click OKFaxing from Client Computers Faxing from ApplicationsFaxing from Windows applications How to fax using the Network Fax DriverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Faxing from Applications Icon Tool bar After you confirm the destinations, click OK Entering a recipient manually Click New Searching the address book for contacts Click Search Faxing from Applications Repeatditions.the procedure from to to add all required con Select the searched contacts and click Address Setting up the network fax options Setting the send propertiesNew ResolutionSelect From Address Book RemoveSetting up the cover sheet properties Setting up the sender information properties Reference NumberSending with extended fax functionality Displaying the version informationSending with a cover sheet Select the font in the Font Name drop down box Check the Recipients Information box and check the items Required for the recipient informationFaxing from Applications Running Address Book Viewer Managing Address BookRunning Address Book Viewer Managing the private address bookAccessing the Address Book Viewer from the programs group Access using program groupRunning the Address Book Viewer Access using print properties Accessing the Address Book Viewer from the print propertiesSelecting contacts for network fax Menu Bar Contents PaneAbout Address Book Viewer interface ToolbarStatus Bar Using commandsMenu bar File menuTools menu View menuHelp Toolbar Context-sensitive menus About the address books Managing the private address bookConfiguring the connection by local discovery Managing the public address bookClick Start Discovery to begin the process Network Enable IPX/SPX Search DevicesNetwork Enable TCP/IP Search Configuring the connection by manual selectionClick Manual Selection Enter each item to specify the printer address and click OK Select the entered device name and click OKDownloading the public address book Managing Address Book Managing the Microsoft Outlook address book Configuring the Mapi address bookManaging the Ldap address book Registering the Ldap directory services General tab, enter the items as described belowAdvanced tab, enter the items as described below Adding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Importing and exporting the address book Importing the address book from a CSV file or vCard file Address book data is imported into Import Address Book Select the file type CSV or vCard in the Save as type drop Down box. Then enter the file name and click SaveManaging contacts Managing contacts and groupsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Copying contacts from an address book Click the Edit menu and select PasteDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Removing contacts Click YesManaging groups Creating groupsEnter a group name in the Group Name field Continue to add contacts to the groupModifying groups properties Removing a group Removing groupsPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Address book converter file *.abc to TBF file *.tbf Converting the address book dataCSV files *.csv to CSV files *.csv Converting AddressBook dialog box appears Managing Address Book Click Convert File is converted and saved in the selected folderManaging Address Book Click Convert Managing Address Book Appendix Cover Sheet SamplesCover Sheet Samples Standard coverBusiness cover Professional cover Index 76, 93 DP-1650/2040 OME06004300 Multifunctional Digital Systems
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e-Studio205, e-Studio165 specifications

The Toshiba e-Studio165 and e-Studio205 multifunction printers represent a significant advancement in office productivity and document management solutions. Designed for small to medium-sized workgroups, these devices deliver high-quality output, robust performance, and a variety of essential features that cater to the needs of modern workplaces.

At the heart of the e-Studio165 and e-Studio205 is their impressive printing technology, which employs a sophisticated laser printing mechanism. This technology ensures fast print speeds, with the e-Studio165 capable of delivering up to 16 pages per minute and the e-Studio205 providing up to 20 pages per minute. The high resolution of up to 1200 x 600 dpi guarantees sharp text and vibrant images, making these printers ideal for producing professional-quality documents.

One of the standout features of these models is their multifunctionality. Both the e-Studio165 and e-Studio205 are equipped with the capabilities to print, copy, scan, and fax, making them versatile assets for any office environment. With automatic duplex printing included, users can save on paper costs while promoting environmentally friendly printing practices. The e-Studio165 and e-Studio205 also include a robust document feeder, which enhances productivity by facilitating quick and efficient scanning and copying of multiple-page documents.

Toshiba has integrated advanced technology into the e-Studio series, including the use of the Toshiba e-BRIDGE controller. This proprietary technology simplifies user interaction and provides seamless integration with various software applications. Additionally, the devices support a variety of connectivity options, including USB, Ethernet, and wireless, ensuring that they can easily fit into various network environments.

Both models feature a user-friendly control panel with a color touchscreen interface, allowing users to navigate through functions effortlessly. Customizable settings and user preferences enhance the overall experience, making it easy to adapt the printers to specific needs.

Security is also a significant consideration with the e-Studio165 and e-Studio205. They come equipped with robust security features to protect sensitive information, including data encryption, secured print functions, and user authentication protocols. This ensures that documents are only accessible to authorized personnel, adding an extra layer of confidentiality.

In summary, the Toshiba e-Studio165 and e-Studio205 are reliable and efficient multifunction printers that stand out for their advanced print technology, versatile functionality, and commitment to security. With their user-friendly interfaces and network integration capabilities, these models are ideal for enhancing productivity in today's fast-paced office environments.
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