Toshiba e-Studio205, e-Studio165 manual About the address books, Managing the private address book

Page 67

Managing Address Book

You can use the Address Book Viewer to manage the private address book. You can add or edit the contacts and groups as you desire. The private address book data is stored in your client computer. It can be used to manage the contacts and groups for sending a fax using the Net- work Fax Driver.

The Address Book Viewer also displays a public address book that is the address book in the compatible TOSHIBA equipment, such as this equipment, e-STUDIO3510c Series, e- STUDIO451c Series, e-STUDIO850 Series, e-STUDIO452 Series, e-STUDIO282 Series, e- STUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e-STUDIO165/205. Using the Address Book Viewer, you can display the contacts or groups in the address book and they can be copied to your private address book.

In addition, you can access additional address book data such as the address book application of the default e-mail client in your computer, Microsoft Outlook address book, and an LDAP directory service running in your network. You cannot add, delete, or edit the data in these address book, but you can copy their address book data to paste into the private address book.

About the address books

You can manage your address book using the following address books:

yPrivate address book can be used as your own address book. P.67 “Managing the private address book”

yPublic address book allows you to display the address book in e-STUDIO3510c Series, e- STUDIO451c Series, e-STUDIO850 Series, e-STUDIO452 Series, e-STUDIO282 Series, e- STUDIO4511 Series, e-STUDIO450 Series, e-STUDIO280 Series, and GL-1010 controller for the e-STUDIO165/205.

P.68 “Managing the public address book”

yMAPI address book allows you to display the address book data of the default e-mail appli- cation in your computer.

P.75 “Configuring the MAPI address book”

yMS Outlook address book allows you to display the address book data of Microsoft Outlook Express in your computer.

P.75 “Managing the Microsoft Outlook address book”

yLDAP address book allows you to display the address book data which is added from LDAP servers.

P.75 “Managing the LDAP address book”

Also the Address Book Viewer allows users to import and export the address book data as CSV file or vCard file, so that users can import the CSV file or vCard file which exported from another user’s private address book or public address book, and users can export the private address book and public address book for other users.

P.82 “Importing and exporting the address book”

Importing and exporting a vCard file is available only when Microsoft Office XP is installed on your computer.

Managing the private address book

You can manage your own address book using the private address book. You can add, delete, and modify the contacts in this address book. You can also create, delete, and modify groups. Contacts and groups can be added to this address book by various ways using other address books within the Address Book Viewer. For instruction on how to manage the contacts and groups in the private address book, please refer to the following section:

P.86 “Managing contacts and groups”

Managing Address Book 67

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Contents Network Fax Guide Grant of License Disclaimer of WarrantyTerm Government Restricted Rights Limitation of LiabilityGeneral Software License Agreement Preface Quick Start Guide for Printing Functions Operator’s Manual for Copying FunctionsLineup of Our Manuals Before Reading This Manual Precautions in this manualTrademarks Before Reading This Manual Contents 115 Overview Features and FunctionsAddress Book Viewer Features Network Fax DriverFunctions Features and Functions Installing Network Fax Software Installing Client SoftwareChecking if the Address Book Viewer has been installed Before installing client softwareOverview Select your language and click OK Installing the Network Fax Driver and Address Book ViewerInstalling from Client Utilities CD-ROM Insert the Client Utilities CD-ROM into the CD-ROM drivePlease read the license agreement carefully and click Yes Click NextSelect Custom and click Next Check the software that you want to install and click NextInstalling Network Fax Software Click Next Click Finish Configuring the Raw TCP/LPR port for Windows 2000/XP/ServerErs folder Select Standard TCP/IP Port and click New Port Display the Ports tab and click Add PortSelect Standard and click Next Installing Network Fax Software Screen returns to the Printer Ports dialog box When installed using the installer Uninstalling the Network Fax Driver and Address Book ViewerUninstalling the all client utilities software Select Remove and click Next Click OK Click Yes to delete the setting filesUninstalling only Network Fax Diver and Address Book Viewer Deleting files starts When installed using Add Printer Wizard Click OK Click the File menu and select Server PropertiesFaxing from Applications Faxing from Client ComputersFaxing from Windows applications How to fax using the Network Fax DriverPreparing documents for faxing Faxing from Windows applicationsSelect Toshiba e-STUDIO205 Series Fax and Click Properties Setting up the cover sheet properties Specifying recipients Faxing from Applications Icon Tool bar After you confirm the destinations, click OK Entering a recipient manually Click New Searching the address book for contacts Click Search Faxing from Applications Repeatditions.the procedure from to to add all required con Select the searched contacts and click Address Setting the send properties Setting up the network fax optionsRemove ResolutionSelect From Address Book NewSetting up the cover sheet properties Reference Number Setting up the sender information propertiesSending with extended fax functionality Displaying the version informationSending with a cover sheet Select the font in the Font Name drop down box Required for the recipient information Check the Recipients Information box and check the itemsFaxing from Applications Managing Address Book Running Address Book ViewerManaging the private address book Running Address Book ViewerAccessing the Address Book Viewer from the programs group Access using program groupRunning the Address Book Viewer Accessing the Address Book Viewer from the print properties Access using print propertiesSelecting contacts for network fax Toolbar Contents PaneAbout Address Book Viewer interface Menu BarFile menu Using commandsMenu bar Status BarTools menu View menuHelp Toolbar Context-sensitive menus Managing the private address book About the address booksManaging the public address book Configuring the connection by local discoveryClick Start Discovery to begin the process Devices Network Enable IPX/SPX SearchNetwork Enable TCP/IP Search Configuring the connection by manual selectionClick Manual Selection Select the entered device name and click OK Enter each item to specify the printer address and click OKDownloading the public address book Managing Address Book Managing the Microsoft Outlook address book Configuring the Mapi address bookManaging the Ldap address book General tab, enter the items as described below Registering the Ldap directory servicesAdvanced tab, enter the items as described below Adding contacts from Ldap servers Click Search Selected contacts are added to the Ldap address book Repeatditions.the procedure from to to add all required con Importing and exporting the address book Importing the address book from a CSV file or vCard file Address book data is imported into Import Address Book Down box. Then enter the file name and click Save Select the file type CSV or vCard in the Save as type dropManaging contacts Managing contacts and groupsAdding contacts manually Click the File menu and select New Contact Personal tab, enter items as described below Other items in this tab cannot be modified Click the Edit menu and select Paste Copying contacts from an address bookDisplaying or modifying contacts properties Personal tab Sending Options tab Security tab Click Yes Removing contactsCreating groups Managing groupsContinue to add contacts to the group Enter a group name in the Group Name fieldModifying groups properties Removing a group Removing groupsPrivate address book Searching contacts Click Search Managing Address Book Repeatditions.the procedure from to to add all required con Address book converter file *.abc to TBF file *.tbf Converting the address book dataCSV files *.csv to CSV files *.csv Converting AddressBook dialog box appears Managing Address Book File is converted and saved in the selected folder Click ConvertManaging Address Book Click Convert Managing Address Book Cover Sheet Samples AppendixStandard cover Cover Sheet SamplesBusiness cover Professional cover Index 76, 93 DP-1650/2040 OME06004300 Multifunctional Digital Systems
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e-Studio205, e-Studio165 specifications

The Toshiba e-Studio165 and e-Studio205 multifunction printers represent a significant advancement in office productivity and document management solutions. Designed for small to medium-sized workgroups, these devices deliver high-quality output, robust performance, and a variety of essential features that cater to the needs of modern workplaces.

At the heart of the e-Studio165 and e-Studio205 is their impressive printing technology, which employs a sophisticated laser printing mechanism. This technology ensures fast print speeds, with the e-Studio165 capable of delivering up to 16 pages per minute and the e-Studio205 providing up to 20 pages per minute. The high resolution of up to 1200 x 600 dpi guarantees sharp text and vibrant images, making these printers ideal for producing professional-quality documents.

One of the standout features of these models is their multifunctionality. Both the e-Studio165 and e-Studio205 are equipped with the capabilities to print, copy, scan, and fax, making them versatile assets for any office environment. With automatic duplex printing included, users can save on paper costs while promoting environmentally friendly printing practices. The e-Studio165 and e-Studio205 also include a robust document feeder, which enhances productivity by facilitating quick and efficient scanning and copying of multiple-page documents.

Toshiba has integrated advanced technology into the e-Studio series, including the use of the Toshiba e-BRIDGE controller. This proprietary technology simplifies user interaction and provides seamless integration with various software applications. Additionally, the devices support a variety of connectivity options, including USB, Ethernet, and wireless, ensuring that they can easily fit into various network environments.

Both models feature a user-friendly control panel with a color touchscreen interface, allowing users to navigate through functions effortlessly. Customizable settings and user preferences enhance the overall experience, making it easy to adapt the printers to specific needs.

Security is also a significant consideration with the e-Studio165 and e-Studio205. They come equipped with robust security features to protect sensitive information, including data encryption, secured print functions, and user authentication protocols. This ensures that documents are only accessible to authorized personnel, adding an extra layer of confidentiality.

In summary, the Toshiba e-Studio165 and e-Studio205 are reliable and efficient multifunction printers that stand out for their advanced print technology, versatile functionality, and commitment to security. With their user-friendly interfaces and network integration capabilities, these models are ideal for enhancing productivity in today's fast-paced office environments.
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