NEC 760417 manual Allows You to

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Issue 1	NEC America, Inc.

The system has just one holiday greeting, so you must rerecord it for each of your organization’s scheduled holidays.

Use holiday mode in emergencies to announce your office is closed because of poor weather, for example. You can call the system from any touchtone telephone, change the greeting, and put InfoSet 408 Voice Mail in holiday mode.

To put Infoset 408 Voice Mail in holiday mode and create a holiday greeting:

1.Access the system manager’s conversation.

2.Select action 5, as prompted, to change greetings.

3.Press 1 for Yes, when prompted, to put InfoSet 408 Voice Mail in holiday mode.

4.Record the holiday greeting.

Send a message to yourself as a reminder to turn off holiday mode on the next business day.

Refer to:

Planning Your Opening Greeting on page 2-4

SECTION 3	CHANGING THE EXTENSION FOR THE OPERATOR MAILBOX OR
	THE FAX MACHINE
	The operator settings option of the system manager’s conversation
	allows	you to:

Change the extension for the operator if you need to reassign operator duties temporarily or permanently.

5 - 2

InfoSet 408 System Manager’s Guide

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Contents Page Walnut Hill Lane Irving, TX Preface Supporting Documents Table of Contents Planning Your System Training Users Expanding Your System With Call Routing Welcome to Infoset 408 Voice Mail System ConversationsSystem IDs Section System Manager Responsibilities System Manager’s PasswordSubscribers Have Personal IDs System Manager’s Password Section Using the System MANAGER’S ConversationUsing The System Manager’s Conversation System Manager’s ConversationOpening Greeting Press Change a Mailbox Press 4 Mailbox MaintenanceOperator Settings Press Call Routing Press What Does the Automated Attendant Do? HOW the System Handles CallsCallers Route Themselves Fax Routing, Detection, And NotificationOperator Assistance Is Always Available Deciding How to Use the Automated AttendantCall Routing Keys Give Quick Access No Automated AttendantPrimary Attendant Private AttendantSecondary Attendant Section Planning Your Opening GreetingOpening Greeting And System Schedule Day GreetingHoliday Greeting System DirectoryNight Greeting Determining the System Schedule System ScheduleYour Organization’s Schedule Issue NEC America, Inc Understanding Your System Setup Section Setup Information RecordSection Getting Started Getting Started TasksSection Recording Your Opening Greeting To record your opening greetingSetting UP Your System Schedule To set the system schedule Operator Mailbox Greetings Section Setting Your OPERATOR’S Extension and MailboxTo confirm or change the extension for operator calls To review or change the Operator mailbox greetings Setting Up Fax NotificationTo set up fax notification Section Becoming Familiar with the System Changing the System MANAGER’S PasswordTo change the system manager’s password Preparing for Training Section Conducting User TrainingIssue NEC America, Inc Section Training the Operator Redirecting Messages In The Operator Mailbox Transferring External Callers To a Voice Mailbox To redirect a new message To redirect an old message Setting Your Operator’s Extension and Mailbox on Ongoing Maintenance Section Creating a Special Opening Greeting for HolidaysAllows You to Section Adding and Deleting Voice Mailboxes Section Message Groups To edit your message groups Section Monitoring System StatusTo check the system information summary Why Use Call Routing? Offering Call RoutingHow Call Routing Works Evaluating Your NeedsCall Routing Diagram Steps for setting up call routing Section Planning Call RoutingDefault action Call-routing key assignments Day Night Call Routing Planning WorksheetSection Changing Default Actions Section Assigning Call Routing KeysTo change default actions Section Recording NEW GreetingsTo record call-routing box greetings Section Testing Call Routing

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