Panasonic KX-FP85AL, KX-FP81AL manual To use the unit with a computer

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Receiving Faxes

How the fax machine and answering machine work

Receiving voice calls

The answering machine will record voice messages automatically.

Receiving fax calls

The fax machine will receive documents automatically.

Receiving a voice message and fax document in one call

The answering machine will record the voice message first. The fax machine will then be activated by the caller’s request and will receive the document.

Receiving a voice message and fax document in one call

The caller can leave a voice message and send a fax document during the same call. Inform the caller of the following procedure beforehand.

1.The caller calls your fax machine.

●The answering machine will answer the call.

2.The caller can leave a message after the greeting message.

3.The caller presses 9 (pre-selected fax activation code).

●The fax machine will activate the fax function.

4.The caller presses the start button to send a document.

Note:

●The fax activation code can be changed in feature #41 (p. 70).

●If the wrong fax activation code is entered, the caller must wait at least 5 seconds to reenter the correct code.

To use the unit with a computer!

We recommend that you always connect the fax machine directly to the wall jack.

Wall jack

Note:

(KX-FP81 only)

Wall jack

Fax machine

Computer

Answering machine

(KX-FP81 only, not included)

●Set the fax machine to the TEL mode.

●The device which has the shortest ring count will answer the call first.

●If you use your computer as an answering machine, connect the telephone line cord from the EXT jack to the computer (KX-FP81 only).

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Contents Pictured model is KX-FP81 Compact Plain Paper FAXFor your future reference Welcome to the world of Panasonic facsimilesDate of purchase Serial number Dealer’s name and address Dealer’s telephone numberFor Australian users Installation Service difficultiesImportant information for Australian users Never install telephone wiring during a lightning storm Important safety instructionsTable of Contents Copy Programmable FeaturesAnswering Device KX-FP85 only HelpIncluded accessories AccessoriesAccessory information Power cord Telephone line cordHelp Button Help functionEasy Dial SET Finding the Controls LocationFor KX-FP81 Search For KX-FP85Overview Finding the Controls / SetupRemoving the information leaflet Paper traySetup Recording paperAdding paper Tension bar Connections KX-FP81AL/FP85AL usersKX-FP81NZ/FP85NZ users To the single Date and time, your logo and facsimile telephone number Setting the date and timeMenu SETRecall Mute SET Setting your logoTo select characters with the dial keypad To select characters using the Easy DialDisplay order of characters Easy DialRecall Easy Dial SET Setting your facsimile telephone numberStop Delete Press 6 4 9 1 2 3 4 5 6Adjusting volumes VolumesMaking and Answering Calls Voice calls makingVoice calls answering Tone button KX-FP81AL/KX-FP85AL only Recall and Pause buttonsRecall button Entering pausesRecall Directory ProgramHyphen Directory Program Delete Helpful hintNumber Right Erasing a stored name and number Editing a stored name and numberEasy Dial SET Directory Program Easy Dial StopMaking a voice call using the Easy Dial directory How Caller ID is displayed Caller ID service from your phone companyFor KX-FP85AL For KX-FP85NZViewing caller information on the display Confirming caller information using the Caller ID listPress Caller ID Search Caller ID SearchCalling back using caller information Sample of a Caller ID listEasy Dial Caller ID Search Digital SP-PHONE FAX Start Until the name or Storing caller information in the Easy Dial directoryNumber you want to store is displayed Caller ID Search Easy Dial SET Directory ProgramErasing caller information Erasing specific caller informationErasing all stored caller information Voice Contact Initiating voice contactReceiving a request for voice contact Easy Dial Stop FAX Start Resolution Using the Easy Dial directorySending Faxes ManuallyTo transmit more than 10 pages at a time Documents you can sendTo stop transmission Convenient way to send a faxReports for confirmation Communication Error code Message pSample of a sending report Sample of a journal reportEasy Dial SET Help FAX Start Quick Scan Stop Resolution Sending a fax with the voice guide KX-FP85 onlySending from memory To cancel the broadcast setting Stop Easy Dial Resolution SET FAX StartOne time broadcast transmission Insert the document Face Down If necessary, pressProgramming the stations in the broadcast memory Broadcast transmission to pre-programmed partiesTwice Stop Easy Dial SET Directory ProgramAdding a new station in the broadcast memory Erasing a stored station in the broadcast memoryPress Directory Program to Easy Dial FAX Start Stop SET Resolution Sending to pre-programmed parties in the broadcast memorySample of a broadcast sending report Receiving Faxes Setting the unit to receive faxesUse only as fax You have to Set thisMostly voice calls Use as telephone Automatic faxOther Options You want to answerActivating the TEL mode TEL mode Answering all calls manuallyReceiving a fax manually Auto Answer Digital SP-PHONE KX-FP85FAX only mode All calls are received as faxes Activating the FAX only modeAuto Answer Setting up the fax machine and an answering machine Using the unit with an answering machineKX-FP81 only Activate the answering machineTo use the unit with a computer How the fax machine and answering machine workReceiving a voice message and fax document in one call To set the TEL/FAX mode TEL/FAX delayed ring countCall is received Voice callCall is connected When an extension telephone is connectedFax calling tone That does not send a fax calling toneTurning the Auto Answer mode on remotely Three times Extension telephoneFour times Unit will start reception DisplaySetting the ring pattern detection Distinctive ring serviceIf this feature is not required, select OFF Press SET To select onPager call When your pager receives a pager callCopying Resolution Stop Copy Start CollateMaking a copy Printing collated sorted copies100% default Recommended reduction rates Setting Size of recording paperTo enlarge a document To reduce a documentRing count in the TAD/FAX mode Setting up the voice and fax message receptionWhen voice or fax memory is full When the unit is ready to receive voice and fax callsGreeting KX-FP85 only Pre-recorded greeting messagesSuggested messages Recording your own greeting messagesRecord MicrophoneErasing your own recorded greeting messages Checking the greeting messagesErase Start Stop SET Listening to recorded messages Incoming Messages KX-FP85 onlySlow Quick Stop Easy DialErasing a specific message Erasing recorded messagesErasing all the messages Press Erase while listening toTelephone conversation Memo message Leaving a message for others or yourselfStart Record StopRemote Operation KX-FP85 only Operating from a remote locationRemote operation card Listening to recorded messages Operation from a remote touch tone telephoneOther remote operations Transferring recorded messages to another telephone Option KX-FP85 onlySuggested message Recording your own transfer greeting messageTo check your transfer greeting message To erase your transfer greeting messageFeatures Summary ProgrammingGeneral programming method Error Basic featuresProgramming table VOXOFF How to set menu optionsAdvanced features Normal #43 #42#44 #46Check TAD/FAX FAX onlyError Messages Communication message Error Cause & Remedy CodeReports Display message Cause & Remedy DisplayService personnel When making a copy, the document being stored exceedsTransmission error occurred. Try again Memory capacity of the unit. Press Stop to clearGeneral OperationsFax receiving Fax sendingReceive mode Copying Using an answering machine KX-FP81 onlySample of a power down report If a power failure occursRecording paper jam JamsSending document does not feed, or multi-feeds Sending document jamsLeft CentreDocument feeder CleaningThermal head Replacing the ink film Ink FilmPlease Wait Reference lists and reports Print ReportsPress SET to start printing Stop Easy Dial SETTechnical data about this product SpecificationsIndex IndexIndex PFQX1462ZA WM0900NK0 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan