Canon PC1270D manual Sending Faxes, Preparing to Send a Fax, Documents You Can Fax

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SB_PC1270D_FG_EN.book Page 1 Monday, February 18, 2002 12:20 PM

Chapter 4

Sending Faxes

Preparing to Send a Fax

■Documents You Can Fax

For information on the types of documents you can fax, their requirements, and details on loading documents, → Reference Guide.

■Adjusting the Quality of Your Faxes

Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send documents that are very close to the quality of the original. The machine allows you to adjust the resolution and contrast to best suit your particular document.

• Please note that you cannot change settings while your machine is scanning a document.

Setting the Scanning Resolution

Resolution is a measure of the fineness or clarity of a printout. Low resolutions may cause text and graphics to have a jagged appearance, while higher resolutions provide smoother curves and lines, crisp text and graphics, and a better match to traditional typeface designs.

• The higher the resolution, the higher the output quality, but the longer the transmission time.

4

Sending Faxes

1 Press Fax Resolution to select the resolution.

• You can select from the following:

FAX RESOLUTION

– STANDARD

Ex:

STANDARD

Suitable for most text-only documents.

– FINE

Suitable for fine-print documents.

– PHOTO

Suitable for documents that contain photographs.

– SUPER FINE

Suitable for documents that contain fine print and images (the resolution is four times that of STANDARD).

– ULTRA FINE

Suitable for documents that contain fine print and images (the resolution is eight times that of STANDARD).

2Press OK.

• You can set the Fax Resolution so that the desired resolution such as STANDARD is automatically returned after the AUTO CLEAR function activates or documents are scanned. (→ p. 9-8)

Ex:

FAX 03/12 2001 15:30

FaxTel FINE

Since RESOLUTION of FAX DEFAULT is set to OFF in the factory default setting, the resolution set using Fax Resolution will remain unchanged.

4-1

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Contents Canon Using Your Documentation CopyrightTrademarks Contents Troubleshooting Special FeaturesSetting the Additional Functions Appendix SpecificationsType Conventions Used in This Guide SBPC1270DFGEN.book Page vi Monday, February 18, 2002 1220 PM Introduction Customer SupportOperation Panel Fax Monitor Key Standby Display FAX 03/12 2001 FaxTel StandardSBPC1270DFGEN.book Page 4 Monday, February 18, 2002 1220 PM Guidelines for Entering Numbers, Letters, and Symbols Registering InformationMethods of Registering Information in the Machine Continue entering other numbers using the numeric keys Continue entering other letters using the numeric keysCorrecting a Mistake To Delete the Last Letter/NumberRegistering Sender Information What is Sender Information?Press OK Press Stop/Reset to return to standby display Use -or + to select 5.TIMER Settings Press OK twiceEntering the Date and Time Registering Your Fax/Telephone Number and NamePress OK Additional Functions 7.PRINT Lists Print Lists 1.USER Data Use -or + to select 7.PRINT Lists Press OK twiceSetting the Telephone Line Type Dialling Through a SwitchboardUse -or + to select 3.FAX Settings + to select the access type of your switching system If you selected Hooking or Earth Connection in stepIf you selected Prefix in step What is Speed Dialling? Speed DiallingSpeed Dialling Methods One-Touch Speed Dialling If you are unsure how to enter characters, → pRegistering Numbers for One-Touch Speed Dialling Register max digits, including spaces and pausesTo Change a One-Touch Speed Dialling Entry Changing/Deleting a One-Touch Speed Dialling EntryCoded Speed Dialling Registering Numbers for Coded Speed DiallingTo Delete a One-Touch Speed Dialling Entry Digit code with the numeric keys Changing/Deleting a Coded Speed Dialling EntryTo Delete a Coded Speed Dialling Entry To Change a Coded Speed Dialling EntryCreating Groups Group DiallingUse -or + to select 3.GROUP Dial To register a group under a one-touch speed dialling keyTo enter a destination registered for coded speed dialling Speed Dialling Lists Machine prints the list and returns to standby modePrinting Speed Dialling Lists + to select the list you want to printSamples of the lists are shown below Touch ListPrinting is cancelled Cancelling the Print Out ListUse Registering a Password and SubaddressPress OK twice Enter a subaddress Enter a passwordSBPC1270DFGEN.book Page 14 Monday, February 18, 2002 1220 PM Setting the Scanning Resolution Adjusting the Quality of Your FaxesSending Faxes Preparing to Send a FaxWhen the Fax Number is Registered in the Machine When the Fax Number is Not Registered in the MachineDialling Methods Regular DiallingCoded Speed Dialling One-Touch Speed DiallingDirectory Dialling Group DiallingPress Directory Press + to display the other namesMemory Sending Sending MethodsDial the other party’s fax number Press Start to begin scanning for sendingPress Press Function Press Book SendingPress OK Dial the other party’s fax number + to select the document sizeCancelling Memory Sending Cancelling SendingPress Stop/Reset Press Function Press Fax MonitorCancelling Manual Redialling Redialling When the Line is BusyCancelling Automatic Redialling Manual RediallingSending a Document to More Than One Destination Sequential BroadcastingOne-touch speed dialling Coded speed diallingPress Start Delayed Sending Press Function Press Delayed TransmissionPress Start to begin scanning Confirming Transmission Status and Sending Reservation Confirming Transmission StatusConfirming Sending Reservation Documents Stored in Memory Printing a List of Documents in MemoryPress Function Press Memory Reference Resending a Document in Memory Use -or + to select 4.RESEND DocumentMachine begins sending Printing a Document in Memory You can enter the transaction number using the numeric keysDocument Machine prints the documentDeleting a Document from Memory Press -to delete the documentMachine deletes the document Different Ways to Receive a Fax Receiving FaxesPress Receive Mode until the mode you want appears Setting the Receive ModeSetting of the receive mode can be changed if necessary Current date and the selected receive mode are displayedWhat Happens When FaxTel Mode is Selected Setting the Options for FaxTel ModeFAX/TEL OPT. SET 2.F/T Ring Time Make sure Manual is displayed in the LCD Receiving Faxes ManuallyIf you hear a person’s voice If you hear a slow beep tone or silenceRegistering a Password and Subaddress for Polling Press OK twice Enter a password Cancelling Polling ReceivingCancelling Receiving Receiving Faxes in Memory When a Problem OccursPress -to cancel receiving Receiving While Performing Other TasksUse the numeric keys to dial the international access code Special FeaturesSpecial Dialling Dialling an Overseas Number With PausesTone dialling is cancelled when you disconnect the call Switching Temporarily to Tone DiallingFor details on dialling through a switchboard, → p Dialling Through a SwitchboardConfirming a Dial Tone Continue with the operation you are performingRestricting Use of Your Machine Cancelling Restriction of Your MachineEnabling Restriction of Your Machine Use -or Press OKSummary of Reports and Lists Reports and ListsPress Report Use -or + to select 1.ACTIVITY Report Press OK Press FunctionSlerexe Company Limited TX Transmission ReportMulti TX/RX Transaction Report RX Reception ReportLCD Messages TroubleshootingSending Problems Faxing ProblemsYou cannot send a fax Faxes sent from the machine are spotted or dirtyCannot send using Error Correction Mode ECM Receiving ProblemsErrors occur frequently while sending Cannot receive a fax automaticallyErrors occur frequently while receiving Cannot receive using Error Correction Mode ECMCannot receive a document manually Print quality is poorIf a Power Cut Occurs Telephone ProblemsYou cannot dial Telephone disconnects while you are talkingIf You Cannot Solve the Problem Setting the Additional Functions Accessing the Additional FunctionsUnderstanding the Additional Functions Menu Descriptions Common SettingsCopy Settings FAX Settings Name Or no answer To 99 SEC Ignores the warning and keeps printing until the document is ADD. Registration Timer Settings Specifications FacsimileTelephone SBPC1270DFGEN.book Page 2 Monday, February 18, 2002 1220 PM Index CancellingAdditional Functions ConfirmingDialling List See individual list names List setting3-7, 3-8 3-2, 3-3Problems Name settingManual MemorySetting Timer See Delayed sendingReceiving See also individual receive modes RegisteringTelephone Line See Telephone line Timer sending See Delayed sendingMemo