Polycom 8 quick start MGC Manager Reservation Remarks, To view the reservation remarks

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Chapter 3 - Managing Conferences

Table 3-1: E-mail Signature Fields

Field	Description

Web Office URL:	This is a link to your Polycom WebOffice site. This is only
	applicable if you have WebOffice installed on your
	computer and you have selected the Polycom WebOffice
	check box when setting up a reservation.

MGC Manager Reservation Remarks

Details of the conference are retrieved from the MGC Manager. In the On Going Conference Properties dialog box in the Remarks field, a conference reserved with Personal Scheduler is indicated by the words Outlook Reservation, and the conference subject, date and the e-mail address of the organizer is provided, as in the following example:

Outlook Reservation - Subject: Brand Meeting; Date:

09/11/2004 at 11:59 (GMT); Organizer:

John.Smith@polycom.com

To view the reservation remarks:

1.In the MGC Manager, double-click the icon of the MCU on which the Reservation was scheduled.

A list of options appears below the MCU’s icon.

2.Double-click the Reservations icon, or click the plus [+] icon next to the Reservations icon.

The Reservations list for the selected MCU is displayed.

3-12

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Contents MGC Catalog No. DOC2139B Version Table of Contents Viewing the Report Introduction Package Contents Personal Scheduler MGC Web Server Manager requirements Personal Scheduler Client requirementsManaging Conferences Installation and ConfigurationIntroduction Installation and Configuration Deploying the Client Application To e-mail the Client application shortcutMGC Personal Scheduler Quick Start Guide Send the e-mail to end-users for installation SQL Database Configuration Installation and Configuration MGC Personal Scheduler Quick Start Guide MGC Web Server Manager Configuration Connecting the MGC Web Server Manager To connect the MGC Web Server ManagerAdding a New MCU To add an MCUComplete number dialed by participants when Field Connecting an MCU To connect to an MCUPersonal Scheduler Visual Customization Message Header title Installation and Configuration To configure Personal Scheduler from the MGC Web Manager MGC Personal Scheduler Configuration dialog box opens Each User is assigned permissions which defines Preferences Click Enable Limit Recurrences. The Limit Field Description Meeting Request Customization from the Microsoft Outlook Editor MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Setting a Password To specify a password for a new userTo specify a password for an existing user Managing Templates To view the list of templatesTo view the template parameters Installation and Configuration To add a new template Installation and Configuration Managing Conferences Scheduling Conferences To schedule a Polycom Office audio or video conferenceClick the Polycom Office tab Polycom Office window opensManaging Conferences Invite Dial-out Endpoints window opens To configure the appointment form Scheduling the Reservation Directly From the CalendarCalender Properties dialog box opens Select Polycom Office and click Open To schedule the reservation on the calendar Mail Signature Describes the signature fields MGC Manager Reservation Remarks To view the reservation remarksRight click on the Reservation name and select Properties Properties dialog box opens, displaying the Remarks field Canceling Appointments and Meetings Modifying Appointments and MeetingsScheduling Recurring Appointments and Meetings Appointment Recurrence window opens Modifying Recurring Appointments or Meetings Canceling Recurring Appointments and Meetings Canceling Recurring Appointments/MeetingsApplication Exception Click Don’t Send, if you do no want to email the report Managing Conferences Appendix a Default Templates Default Conference Template Properties DefaultCOP Parameter Value GeneralAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties DefaultVideo Advanced Meet Me Per Conf Default Conference Template Properties Default-Audio IVR Limited Occurrences Greyed out Number of Occurrences Default Conference Template Properties Software CP SW CPAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties Video-Switch Advanced Meet Me Per Conf Video Layout Appendix a Default Templates

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