Polycom 8 quick start Introduction, Installation and Configuration, Managing Conferences

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Chapter 1 - Introduction

Prerequisites

This manual assumes the user has the following knowledge:

•Familiarity with the Windows environment

•Familiarity with Microsoft Outlook®

•Basic knowledge of video conferencing concepts and terminology

About the MGC Personal Scheduler User’s Guide

The Personal Scheduler User’s Guide includes the following topics:

•Chapter 1 - Introduction

Provides a general description of Personal Scheduler, System Requirements and Prerequisites.

•Chapter 2 - Installation and Configuration

Includes information the Administrator needs to install and configure the MGC Web Server Manager, SQL Database and Conference Templates. It also describes how to deploy the application to end-users.

•Chapter 3 - Managing Conferences

Describes how the end-user sets up conferences using Personal Scheduler, including modifying and cancelling meetings and recurrent meetings.

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Contents MGC Catalog No. DOC2139B Version Table of Contents Viewing the Report Introduction Package Contents Personal Scheduler MGC Web Server Manager requirements Personal Scheduler Client requirementsManaging Conferences Installation and ConfigurationIntroduction Installation and Configuration Deploying the Client Application To e-mail the Client application shortcutMGC Personal Scheduler Quick Start Guide Send the e-mail to end-users for installation SQL Database Configuration Installation and Configuration MGC Personal Scheduler Quick Start Guide MGC Web Server Manager Configuration Connecting the MGC Web Server Manager To connect the MGC Web Server ManagerAdding a New MCU To add an MCUComplete number dialed by participants when Field Connecting an MCU To connect to an MCUPersonal Scheduler Visual Customization Message Header title Installation and Configuration To configure Personal Scheduler from the MGC Web Manager MGC Personal Scheduler Configuration dialog box opens Each User is assigned permissions which defines Preferences Click Enable Limit Recurrences. The Limit Field Description Meeting Request Customization from the Microsoft Outlook Editor MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Setting a Password To specify a password for a new userTo specify a password for an existing user Managing Templates To view the list of templatesTo view the template parameters Installation and Configuration To add a new template Installation and Configuration Managing Conferences Scheduling Conferences To schedule a Polycom Office audio or video conferenceClick the Polycom Office tab Polycom Office window opensManaging Conferences Invite Dial-out Endpoints window opens To configure the appointment form Scheduling the Reservation Directly From the CalendarCalender Properties dialog box opens Select Polycom Office and click Open To schedule the reservation on the calendar Mail Signature Describes the signature fields MGC Manager Reservation Remarks To view the reservation remarksRight click on the Reservation name and select Properties Properties dialog box opens, displaying the Remarks field Canceling Appointments and Meetings Modifying Appointments and MeetingsScheduling Recurring Appointments and Meetings Appointment Recurrence window opens Modifying Recurring Appointments or Meetings Canceling Recurring Appointments and Meetings Canceling Recurring Appointments/MeetingsApplication Exception Click Don’t Send, if you do no want to email the report Managing Conferences Appendix a Default Templates Default Conference Template Properties DefaultCOP Parameter Value GeneralAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties DefaultVideo Advanced Meet Me Per Conf Default Conference Template Properties Default-Audio IVR Limited Occurrences Greyed out Number of Occurrences Default Conference Template Properties Software CP SW CPAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties Video-Switch Advanced Meet Me Per Conf Video Layout Appendix a Default Templates

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