Polycom 8 quick start Modifying Recurring Appointments or Meetings

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Chapter 3 - Managing Conferences

Modifying Recurring Appointments or Meetings

You can change the appointment time or range the of recurrences for all instances of an Appointment or Meeting. You can update one occurrence, or multiple occurrences.

Modifying a recurring Appointment or Meeting in Outlook also modifies the reservation on the MCU. Appointments and Meetings are modified using the standard Microsoft Outlook conventions.

After one occurrence of the Appointment or Meeting is modified, the following window opens indicating that the reservation has been updated on the MCU.

After all occurrences of the Appointment or Meeting are modified, the following window opens indicating that the reservation has been updated on the MCU.

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Contents MGC Catalog No. DOC2139B Version Table of Contents Viewing the Report Introduction Package Contents Personal Scheduler MGC Web Server Manager requirements Personal Scheduler Client requirementsManaging Conferences Installation and ConfigurationIntroduction Installation and Configuration Deploying the Client Application To e-mail the Client application shortcutMGC Personal Scheduler Quick Start Guide Send the e-mail to end-users for installation SQL Database Configuration Installation and Configuration MGC Personal Scheduler Quick Start Guide MGC Web Server Manager Configuration Connecting the MGC Web Server Manager To connect the MGC Web Server ManagerAdding a New MCU To add an MCUComplete number dialed by participants when Field Connecting an MCU To connect to an MCUPersonal Scheduler Visual Customization Message Header title Installation and Configuration To configure Personal Scheduler from the MGC Web Manager MGC Personal Scheduler Configuration dialog box opens Each User is assigned permissions which defines Preferences Click Enable Limit Recurrences. The Limit Field Description Meeting Request Customization from the Microsoft Outlook Editor MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Installation and Configuration MGC Personal Scheduler Quick Start Guide Setting a Password To specify a password for a new userTo specify a password for an existing user Managing Templates To view the list of templatesTo view the template parameters Installation and Configuration To add a new template Installation and Configuration Managing Conferences Scheduling Conferences To schedule a Polycom Office audio or video conferenceClick the Polycom Office tab Polycom Office window opensManaging Conferences Invite Dial-out Endpoints window opens To configure the appointment form Scheduling the Reservation Directly From the CalendarCalender Properties dialog box opens Select Polycom Office and click Open To schedule the reservation on the calendar Mail Signature Describes the signature fields MGC Manager Reservation Remarks To view the reservation remarksRight click on the Reservation name and select Properties Properties dialog box opens, displaying the Remarks field Canceling Appointments and Meetings Modifying Appointments and MeetingsScheduling Recurring Appointments and Meetings Appointment Recurrence window opens Modifying Recurring Appointments or Meetings Canceling Recurring Appointments and Meetings Canceling Recurring Appointments/MeetingsApplication Exception Click Don’t Send, if you do no want to email the report Managing Conferences Appendix a Default Templates Default Conference Template Properties DefaultCOP Parameter Value GeneralAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties DefaultVideo Advanced Meet Me Per Conf Default Conference Template Properties Default-Audio IVR Limited Occurrences Greyed out Number of Occurrences Default Conference Template Properties Software CP SW CPAdvanced Meet Me Per Conf Video Layout Default Conference Template Properties Video-Switch Advanced Meet Me Per Conf Video Layout Appendix a Default Templates

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