Vertical Communications DXP manual What Is Voice Processing?, How Do I Use Voice Mail?

Page 5

GCA70–347

Small Office & VVP User's Guide

Introducing The Versatile Voice Processing System Featuring Visual Voice Mail

Congratulations and thank you for using a Comdial voice mail system. This is a powerful system that can greet your callers and record your messages. Using the visual display and interactive buttons on your telephone along with the voice prompts, you’ll find the Small Office / Versatile Voice Processing (VVP) system with Visual Voice Mail (VVM) feature quick and easy to use.

What Is Voice Processing?

Voice processing increases your productivity and efficiency when using your telephone system. Voice processing allows you to direct calls to your parties without delays caused by the operator handling other calls. You can retrieve and record messages in a voice mailbox 24 hours per day, seven days per week. Messages you record in your own voice are accurate, detailed, and more personal than a third party message.

How Do I Use Voice Mail?

You are assigned a voice mailbox. Your voice mailbox is similar to the extension number for your telephone. To access your voice mailbox, you must first dial up the voice mail system and enter your password if you wish to have one. This is called logging on to your mailbox. Voice mail greets your callers and records their messages.

Using Voice Mail Etiquette

It is important that you exercise good voice mail etiquette at all times. Voice mail is intended to enhance productivity. When someone leaves a message in your voice mailbox, it is your responsibility to reply promptly and courteously. If voice mail is abused, the result can be frustrated callers and unhappy users. To avoid any possible frustration, please be patient and courteous to all callers until they become used to your new voice mail system.

About Your Telephone

To get the maximum benefit from VVP, you will need a Comdial proprietary phone with a two-line, 32-character liquid crystal display (LCD) and three interactive buttons. When using an industry standard touch tone phone, or calling in from another telephone system, you can still use VVP by listening to the voice prompts and entering your selections from the telephone keypad. The keypad selections are also included in this guide.

Small Office & VVP User's Guide – 1

Page 4 Page 6
Image 5
Page 4 Page 6
Contents Featuring Visual Voice Mail User’s Guide Comdial Small Office & VVPTelephone Models Table Of Contents This page remains blank intentionally Using Voice Mail Etiquette What Is Voice Processing?How Do I Use Voice Mail? About Your TelephonePlaying message Using The Visual Voice Mail VVM FeatureTo personalize your mailbox Getting StartedWelcome to VVP Using The TutorialEntering Your Voice Mailbox Selecting Tasks From Your Main Menu Using Your Keypad To Enter Your Voice MailboxPlaying message Rplay Save Del Listening To Your MessagesFrom the message menu Using Your Keypad To Listen To Your MessagesMain menu Msgs Send Opts Sending MessagesUsing Your Keypad To Send Messages Exit Changing Your OptionsRecording Your Name Recording Your Greeting Sample Greeting Changing Your Password Using Call Transfer Using Message Notification Reviewing Messages For Future Delivery Calling Your Mailbox From Another Location Understanding Other FeaturesUsing The Call Screening Feature Setting Up Distribution ListsUsing Your Directory Using The Message Waiting LightUsing The Record Feature Listening To Incoming Messages Listen Display Personal Directory Mailbox Name Number GCA70-347 Small Office & VVP Users Guide Page Page Charlottesville, Virginia

DXP specifications

Vertical Communications is a notable player in the realm of Digital Experience Platforms (DXP), delivering solutions that enhance customer engagement and streamline business processes. At its core, Vertical Communications DXP offers a comprehensive suite of tools designed to improve interactions across various touchpoints, thereby enabling businesses to create meaningful experiences for their customers.

One of the primary features of Vertical Communications DXP is its robust integration capabilities. The platform allows organizations to seamlessly connect different systems, applications, and data sources, creating a unified environment where information can flow effortlessly. This interoperability enables businesses to harness customer data from various channels, such as websites, mobile applications, and social media, facilitating real-time analytics and personalized marketing efforts.

Another key characteristic of Vertical Communications DXP is its user-friendly interface. Designed with both technical and non-technical users in mind, the platform offers an intuitive dashboard that simplifies content management and digital asset organization. This accessibility allows organizations to efficiently manage their digital presence without the need for extensive training or technical expertise.

Vertical Communications DXP also excels in its emphasis on scalability. As businesses evolve and grow, the platform accommodates increasing demands without compromising performance. This scalability is particularly vital for businesses that experience fluctuating customer engagement levels or aim to expand their digital footprint.

Furthermore, the platform incorporates advanced analytics capabilities. By leveraging data-driven insights, organizations can track customer behavior, measure the effectiveness of campaigns, and identify opportunities for improvement. These insights not only help optimize customer interactions but also inform strategy development, leading to enhanced decision-making across the organization.

Security is another cornerstone of Vertical Communications DXP. The platform employs state-of-the-art encryption and compliance measures to protect sensitive customer data, ensuring peace of mind for businesses and their clients alike.

In summary, Vertical Communications DXP stands out as a comprehensive solution that combines integration, scalability, user-friendliness, advanced analytics, and robust security. These attributes make it a valuable asset for organizations looking to elevate their digital engagement, enhance customer experiences, and drive business success in a competitive landscape.
Top Page Image Contents