Siemens 500 standard, 3000, 500 basic manual Functions You Can Use, Using the Telephone Efficiently

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Basic operating instructions

Functions You Can Use

Basic and Enhanced Functions

You can use all basic and enhanced communications platform functions that appear interactively on the screen, in the Program/Service menu, and when you press function keys.

Additional Team and Executive/Secretary Functions

Æpage 81f.

To help working and project groups work together more efficiently, the ser- vice technician can configure a variety of team functions, depending on your preferences when working in the team. You can use these team func- tions in addition to the basic and enhanced functions.

In addition to call pickup, hunting groups (group call), and call distribution groups, you can also set up teams with multiple lines per telephone. You can tell if a telephone has trunk keys if your station number and the numbers of your colleagues are programmed on trunk keys. You can ac- cess all lines and can also conduct different calls simultaneously on multi- ple lines.

Another team function category includes the executive/secretary functions,which are configured by the service technician. You can use ex- ecutive and secretary functions in addition to the basic and enhanced func- tions as well as other team functions.

An executive/secretary telephone has DSS keys for the executive or sec- retary, trunk keys for the executive and secretary, as well as ring transfer keys.

Using the Telephone Efficiently

•You probably have certain colleagues or external parties with whom you talk on the phone especially frequently. To dial these numbers fast-

er and more conveniently, you can save them on keys

(Saving station numbers for repertory dialing on keys Æ page 55).

•All too often you reach a busy line when dialing a number. Amid the confusion of your working day, it’s easy to forget to try the number

again later on. To avoid this, make it a habit to use the "Callback" Æ page 47 function.

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Contents +L3DWK#6333# +L3DWK#8333#560 Important Notes Before You BeginMarks Making and Answering Calls Basic operating instructionsCalling Multiple Parties Simultaneously Making CallsMaking Calls to Stored Destinations Displaying and Assigning Call Charges Saving Station NumbersCall Forwarding Using Other FunctionsTeam and Executive/Secretary Using Other Team FunctionsSpecial Functions in the LAN PC Network Functions With Trunk KeysFixing Problems Labeling, Documentation and AccessoriesIndex OptiPoint 500 economy/basic/standard control panel Basic operating instructionsOptiPoint key module Screen Displays How to Use these Operating InstructionsVia the Program/Service Menu Accessing FunctionsInteractively With Function KeysFunctions You Can Use Using the Telephone EfficientlyBasic and Enhanced Functions Additional Team and Executive/Secretary FunctionsMaking and Answering Calls Answering a Call with the Speaker Speakerphone ModeAnswering a Call With the Handset Ending the callActivating ring transfer Open Listening in the Room During a CallDeactivating this function Switching to the Handset Switching to Speakerphone ModeUsing Call Waiting Accepting a Waiting Call Camp-OnTurning the Call Waiting Tone On and Off Preventing and Allowing Call Waiting Automatic Camp-OnEnding the second call and resuming the first one Rejecting Calls Accepting a Specific Call for Your ColleagueUsing Timed Reminders Using MailboxesAccessing the Mailbox Answering a Call With a Headset Using the SpeakerphoneEnabling and Disabling Handsfree Answerback Turning Ringer Cutoff On and Off Turning Do Not Disturb On and OffTrace Call Identifying Anonymous Callers Not for U.S Turning the Microphone On and OffSpeaking to visitors via the entrance telephone Opening the door with a code at the door Accepting a Call From an Answering MachineActivating the door opener Deactivating the door openerOverload Indication Off-Hook Dialing Making CallsOn-Hook Dialing Called party does not answer or is busyEn-Bloc Sending / Correcting Numbers Canceling en-bloc sendingDialing entered/displayed numbers Correcting numbers enteredTalking to Your Colleague With a Speaker Call Caller ID SuppressionActivating Tone Dialing Dtmf Suffix Dialing Automatic Connection Setup HotlineReserve Trunk When the reserved trunk becomes freeAssigning a Station Number Not for U.S Trunk Flash Dialing aid on the S0 bus Associated Dialing/Dialing AidDialing aid at the a/b T/R port Dialing aid from your telephone for another tele- phoneCalling Multiple Parties Simultaneously Switching to the Party on Hold ToggleCalling a Second Party Consultation Hold Return to the first partyConducting a Conference Connecting the other parties to each otherAdding Up to Five Parties To the Conference Initiator Only Combine the calling parties into a three-party conferenceLeaving a Conference Removing Parties From the Conference Initiator OnlyEnding a Conference Initiator Only After a Speaker Call Announcement in a Group Transferring a CallRetrieving a Parked Call Parking a CallPicking up Retrieving a Held Call Placing External Calls on HoldMaking Calls to Stored Destina- tions Using a Caller ListRetrieving the Caller List Ending RetrievalDialing a Station Number from the Caller List Displaying the Call Time and Additional Call InformationRemoving an Entry from the Caller List Displaying and dialing saved station numbers Redialing a NumberDialing a Number From the Internal Directory Using Station and System Speed-Dial Numbers Using Repertory Dialing KeysEntry you wish to dial appears on the screen Displaying Call Charges Not for U.S Displaying and Assigning Call ChargesFor the current call For all calls and the last one conductedDisplaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Storing a Callback Using CallbackAnswering a Callback Deleting a displayed entry Call Waiting Camp-OnEnding callback display Busy Override Joining a Call in Progress Adjusting the Ring Volume Telephone SettingsAdjusting the Ring Tone Adjusting the Attention Ring VolumeAdjusting the Receiving Volume During a Call Adjusting the Speakerphone to the Room AcousticsAdjusting the display contrast Adjusting the Display to a Comfortable Reading AngleDisplay backlight Selecting the Language of Screen PromptsTo lock and unlock the telephone Locking the Telephone to Prevent Unauthorized UseSaving Your PIN Saving Repertory Dialing Numbers on a Key Saving Station Numbers Functions, Procedures AppointmentsIf you make a mistake Storing Station Speed-Dial Numbers Assigning Functions to Keys Meaning of LED Signals for Saved Functions Trunk group key FB Enter the code Assigning a Procedure Operating Steps to a KeyUS End? Deleting and checking a saved appointment Saving AppointmentsTesting the Telephone Functions Testing the TelephoneChecking the Key Assignment Call Forwarding Using Variable Call ForwardingDeactivating call forwarding Activating this function Using Night AnswerDeactivating night answer Trunk FWD on? Sending a Message Using Other FunctionsDisplaying and Deleting Messages You Have Sent Answering MessagesDeleting Advisory Messages Leaving an Advisory MessageUsing Another Telephone Like Your Own Change call number relocate Deactivating indication Fax Details and Message on Answer- ing MachineMonitoring a Room Silent MonitorActivating the telephone to be monitored Deactivating the telephone to be monitoredActivating Functions for Another Tele- phone Locking Another Telephone to Prevent Unauthorized Use Send a message Code *68/#68 Æ Using functions in Isdn via code dia- ling keypad dialing 42=Tel. data service? Sensors HiPath 3300/3350/3500/3550 Only Controlling RelaysSimple Paging Equipment Radio Paging Not for U.SEnhanced Paging Equipment Hipath 3700/ 3750 Only Paging=Display information? Team and Executive/Secretary Functions With Trunk Keys Using Trunk KeysMeaning of LED Indications on Trunk Keys Making Calls with Trunk Keys Answering Calls With Trunk KeysPlacing a call on hold Forwarding Calls on Lines Switching Between Phone Calls on Multiple TrunksRetrieving the call Meaning of LED Indications on the Forward Line Keys Using DSS Keys to Answer Calls Using DSS KeysCalling a Team Member Directly Meaning of LED Indications on DSS KeysAccepting a Call for Another Team Member Transferring a Call in ProgressJoining or Leaving a Group Call Only in an Executive/Secretary Group Transferring Calls Directly to the ExecutiveDeactivating ring transfer Turning Group Call On and Off Using Other Team FunctionsYou belong to a hunt group or a group call Group name Activating and Deactivating a Ringing Group Accepting a Call for Another Member of Your TeamRemoving all telephones in call ringing group Uniform Call Distribution UCDLogging on and off at the beginning and end of your shift Logging on and off during your shiftRequesting and activating a work time Turning the night service on and off for UCDDisplay the number of waiting calls Leaving a Hunt Group/Group Call Special Functions in the LAN PC NetworkYou belong to multiple groups of another HiPath Transferring Call Forwarding Using Night Answer Saving the telephones for the ringing group FB9or GB9 Opening the Door Labeling Key Fields Labeling, Documentation and AccessoriesDocumentation Attaching a Station Number LabelOptiPoint BLF AccessoriesTelephone Maintenance Fixing ProblemsTroubleshooting Contacts for Resolving Problems Responding to Error Messages on the ScreenPossible cause Possible responseCall Accepting from answering machine Index105 106 107 108 Menu Overview of Functions and Codes Alphabetical110 111 112 FCC and Industry Canada Compliance ServiceFCC Certification and Requirements FCC Rules, PartPage Ringer Equivalence Number REN Equipment Attachment LimitationsEquipment Attachment Limitations ZZZ1KLSDWK1FRP
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