Line Assignment Tips

Follow these steps to add and remove lines of the pool:

1.If you have not already done so, set the administrator/attendant console for line administration by following the boxed instructions on page 25.

2.Touch the button labeled Adm Pool.

●The green light beside the button stops flashing and remains steadily lit and the console gives a two-beep signal for you to begin. (If the light flashes rapidly instead, your lines are in use and you must wait until the system signals you to begin, or you may try again later.)

3.Look at the line buttons on the console. A steady red light next to any line button means the line is currently assigned to the line pool. Using your completed System Configuration Form as a guide, touch the button of any line showing a steady red light that you do not want in the pool.

●The red light turns off, confirming that the line is no longer part of the pool.

4.Touch the line button of each line you want to be in the pool, but is not now show- ing a steady red light.

●A steady red light comes on next to the line button, confirming that the line is now in the pool.

5.If you have no further system administration to do, slide the T/P switch of the ad- ministrator/attendant console to the center position and set switch A on the Pro- cessor Module to Attendant (up) to return to normal operation. Othewise, con- tinue to administer your system.

ASSIGNING INDIVIDUAL LINES AND CALL RESTRICTIONS TO VOICE TERMINALS

You can control the lines and call restrictions on each voice terminal in your business. In a pooled system, everyone automatically gets two pool buttons that give access to all the lines in the pool. If you want a line that is not in the pool to appear on its own button on any voice terminal, you must specifically assign it to that voice ter- minal. In a square system, all lines are automatically assigned to every voice terminal, so you have to remove any lines that should not appear on individual voice terminals. As for call restrictions, when your system is installed, all voice terminals have full call- ing capability, and it is up to you to restrict them if necessary.

Here are some tips to consider when you assign the lines and call restrictions to voice terminals in your business:

●Some people may need special-purpose lines, such as personal or WATS lines, while others may not.

●People with personal lines may not want these lines to appear on an attendant console.

●If someone regularly covers calls that come in on another person’s line (for exam- ple, a secretary who answers a boss’ personal line) try to assign that line to both people. (If you can’t, use a Cover button, described on page 31.)

●If you have a line pool, but don’t want the pool to appear on a particular voice ter- minal, you can remove the pool; however, the two pool buttons are wasted — you cannot use them for other lines or features.

●5-button voice terminals are limited to three line buttons because of the two fixed Intercom buttons. If your system is square and you have 5-button voice terminals see "SPECIAL INFORMATION ABOUT SQUARE SYSTEMS," page 38.