HTC SMT5800 Customize e-mail settings, To send and receive e-mail for a POP3/IMAP4 account

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Exchanging Messages 59

To send and receive e-mail for a POP3/IMAP4 account

If you have an e-mail account with an ISP or a work account that you access using a VPN server connection, you send and receive messages through a remote e-mail server. Before sending and downloading messages, you first need to connect to the Internet or your corporate network.

1.Click Start > Messaging and click your POP3/IMAP4 e-mail account.

2.Click Menu > Send/Receive. The messages on your phone and e-mail server are synchronized: new messages are downloaded to the phone Inbox folder, messages in the phone Outbox folder are sent, and messages that have been deleted from the server are removed from the phone Inbox folder.

Customize e-mail settings

To change the download size and format for Outlook e-mail

1.Disconnect your phone from the computer.

2.Click Start > ActiveSync.

3.Click Menu > Options, select E-mail, then click Settings.

4.On the E-mail Sync screen, set the Download size limit and Message format.

5.Close ActiveSync and reconnect your phone to the computer.

To change the download size and format for POP3/IMAP4 e-mail

1.On the POP3/IMAP4 e-mail message list, click Menu > Tools > Options > Account Settings.

2.Keep clicking Next until you reach the last screen where the ﬁrst item is Message format.

3.Set the Message format and Message download limit.

4.Click Finish.

To exclude your e-mail address when replying to all

When you reply to all the recipients of an Outlook e-mail, your own e-mail address will also be added to the recipient list. Customize ActiveSync so that your e-mail address will be excluded from the recipient list.

1.In ActiveSync on your phone, click Menu > Options.

2.Select the E-mailinformation type and click Settings.

3.Click Menu > Advanced.

4.In the My e-mail addresses text box, enter your e-mail address.

5.Click Done.

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Contents Page Intellectual Property Right Information Please Read Before ProceedingSafety Precautions for Power Supply Unit Important Health Information and Safety PrecautionsElectrical Safety Safety Precautions for Proper Grounding InstallationVoice 800 Safety Precautions for Direct SunlightPrevention of Hearing Loss Environment Restrictions Safety in AIR CraftRoad Safety Safety Precautions for RF ExposureNonionizing Radiation General PrecautionsInterference with Medical Equipment Functions Hearing AidsAvoid wet areas Contents Organizing Phone Information Appendix 101 Chapter Getting to Know Your SMT5800 and Its Accessories Talk Home Accessories LED indicator lightsUSB Splitter Cable Installing the BatteryInstalling a microSD Card Programs on Your SMT5800 Turning On and Off Your SMT5800Home Screen Calendar Entering Information To access the Quick ListStart Menu Quick ListUse the Keypad Use Multipress modeUse XT9 mode Use Numeric modeUse the Qwerty keyboard More text entry tasksTo optimize the power performance Battery InformationTo check the battery power To charge the battery Status IndicatorsTo manage a low battery Using Phone Features Set ring tones Using the SMT5800Access the Phone screen Making a CallTo specify the number to dial Make a call from ContactsMake a call from Call History Make a call from Speed DialIn-Call Options Receiving a CallInsert a longer pause in a dialing sequence Additional Dialing InformationMake an emergency call Insert a pause in a dialing sequenceUsing Phone Features Synchronizing Information with Your Computer Ways to synchronize Using Microsoft Windows Mobile Device CenterAbout Synchronization Synchronizing with Your Computer Installing and Using Microsoft ActiveSyncInstall and set up ActiveSync To start and stop synchronization when using ActiveSyncClick Menu Connect via Bluetooth Synchronizing via BluetoothTo resolve ActiveSync connection problem To synchronize with a computer via BluetoothSynchronizing Music and Video Synchronizing Information with Your Computer Managing Your SMT5800 Set date, time, language, and other regional options Set up the Home screenPersonalizing Your SMT5800 Choose how to be notified about events or actions Set personal information Set performance and maintenance optionsTo find the operating system version number Use phone settings and servicesTo find the phone specification To set up Windows Mobile UpdateUse Task Manager Using Task Manager and Managing MemoryAdding and Removing Programs To start File Explorer Managing and Backing Up FilesUse File Explorer To lock the keypad and keyboard To enable the phone lockProtecting Your SMT5800 To send a ﬁle as an e-mail attachmentRestarting Your SMT5800 Resetting Your SMT5800Managing Your SMT5800 Organizing Phone Information Find a contact ContactsCreate a contact on your SMT5800 Edit and call a contactCreate a personal appointment CalendarShare contact information To send a meeting request View your appointmentsSend appointments To view your scheduleVoice Notes TasksTo use a voice note as a ring tone To listen to a voice noteExchanging Messages To compose and send a text message To change message account settingsMessaging Text MessagesMMS Messages To start composing an MMS message Edit MMS settingsTo configure MMS settings Create and send MMS messagesView and reply to MMS messages Setting Up E-mail AccountsSet up a new e-mail account On the Home screen, click Start Messaging New E-mail Account View and reply to e-mails Mail MessagesCreate and reply to e-mails To view and reply to Html e-mails Send and download e-mailsTo download an attachment To reply to or forward an e-mailTo change the download size and format for Outlook e-mail Customize e-mail settingsTo exclude your e-mail address when replying to all To send and receive e-mail for a POP3/IMAP4 accountExchanging Messages Working with Company E-mails and Meeting Appointments Start synchronization Set up a company e-mail server connectionSynchronizing Your SMT5800 with Your Company E-mail Server Working with Company E-mailsInstant download through Fetch Mail To enable Direct Push via Comm ManagerTo enable Direct Push via ActiveSync Scheduled synchronizationTo flag or unflag a message Search for e-mails on the Exchange ServerFlag your messages View SharePoint documents Managing Meeting RequestsOut-of-office auto-reply Contacts, click Menu Company Directory Finding Contacts in the Company DirectoryClick Menu Message Options Mail SecurityTo individually sign and encrypt a new message Click Start ActiveSync Click Menu Options Set permissions on an e-mail messageTo digitally sign and encrypt all messages Getting Connected To open Comm Manager Connecting to the InternetSet up a Dial-up connection Comm ManagerConnects to, select The Internet To set up a dial-up connection for browsing the InternetTo set up a dial-up connection to your corporate network Advanced optionsTo open Internet Explorer Internet Explorer MobileAdd a URL exception Browse the WebBluetooth partnerships BluetoothBluetooth modes To delete a Bluetooth partnership Connect a Bluetooth hands-free or stereo headsetTo accept a Bluetooth partnership To change the display name of a Bluetooth deviceClick Menu Beam type of item Beam information using BluetoothTo beam information from your SMT5800 to a computer To install VZAccess Manager Using your SMT5800 as a ModemInstall VZAccess Manager To install your SMT5800’s modem driverSelect Detect Wwan device only then click Next Set Up Internet accessGetting Connected Getting Connected To disconnect the Internet connection To manually launch VZAccess ManagerTo connect to NationalAccess or BroadbandAccess Double-clickNationalAccess BroadbandAccessOverview of the user interface Battery power status of your phoneText messaging Shows the content of a selected messageExperiencing Multimedia To exit Camera or Video Recorder Camera and Video RecorderCapture modes To open Camera or Video RecorderCamera Video screen Camera mode icons and indicatorsTo change the capture mode Camera Photo screenReview screen Customize Camera settingsUse zooming To view media files Pictures & VideosPictures & Videos menu To copy a picture or video clip to your SMT5800About the screens and menus Windows Media Player MobileAbout the controls Copy files to your SMT5800 To synchronize content to your SMT5800 automaticallyTo synchronize and copy content manually to your SMT5800 About licenses and protected filesTo play media on your SMT5800 TroubleshootingPlay media Using Other Applications Open and view documents Microsoft Office MobileMicrosoft Office Word Mobile View workbsheets Microsoft Office Excel MobileEdit and send documents Edit and send worksheets Microsoft Office PowerPoint Mobile To zoom in on a slide To set PowerPoint Mobile preferencesTo go through the slides of the presentation To view a custom showTo create a speed dial entry for an item Adobe Reader LESpeed Dial To create a speed dial entry for a contactTo delete a speed dial entry To make a call or launch a program using Speed DialVoice Speed Dial To retrieve a voice mail messageClick Start Voice Speed Dial To make a call or launch a program using the voice tagTo edit, delete, and play voice tags Using Other Applications Appendix Chipset/Speed Memory SpecificationsDeclaration of Conformity Regulatory NoticesRegulatory Agency Identifications Federal Communications Commission NoticeBODY-WORN Operation ModificationsFCC RF Exposure Information SAR Information Background Operating ProceduresFCC Enhanced 911 E911 Rules Compliance with Other FCC RegulationsImportant Note IC StatementWeee Notice RoHS ComplianceWhen Using Your Device Near Other Electronic Devices Additional Safety InformationWhen Driving Turn Off Your Device Before Flying Blasting Areas General SafetyAntenna Safety Turn Off Your Device in Dangerous AreasDOs Battery SafetyUse the Correct External Power Source Adapter/ChargerAppendix Index Symbols MMS Program icons Quick List Qwerty keyboard 18 Receive