HTC SMT5800 user manual Search for e-mails on the Exchange Server, Flag your messages

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64Working with Company E-mails and Meeting Appointments

3.By default, only the ﬁrst few kilobytes of the message is shown. To download the whole e-mail, scroll to the bottom of the message then click Get the rest of this message.

4.A “Downloading message” status appears. Wait for the remainder of the message body to be downloaded.

Tip For information about changing e-mail sync options such as the initial download size limit for e-mail, see "Customize e-mail settings" in Chapter 6.

Search for e-mails on the Exchange Server

You can access messages that are not available on your phone by searching your Microsoft Exchange Server mailbox. The search results will be downloaded and displayed in a Search Results folder.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

1.Click Start > Messaging > Outlook E-mail.

2.Click Menu > Tools > Search Server.

3.In the Look for text box, enter the search keyword.

4.Choose the Date range of messages to search from and where to search in Look in.

5.Click Search.

Flag your messages

Flags serve as a reminder to yourself to follow-up on important issues or requests that are indicated in the messages.

Requirement Flags are enabled only if e-mails are synchronized with Microsoft Exchange Server 2007 or higher. Flags are disabled or hidden if e-mails are synchronized with earlier versions of Microsoft Exchange Server.

To flag or unflag a message

1.Click Start > Messaging > Outlook E-mail.

2.Select a message, or open a message.

3.Click Menu > Follow Up and select one of the following options:

•Set Flag Mark the message with a red flag to indicate that it needs follow up.

•Complete Flag Mark the message with a check mark to indicate that the issue or request in the e-mail is already completed.

•Clear Flag Remove the flag to unmark the message.

Note E-mail message reminders are displayed on your phone if the messages are flagged with reminders and synchronized from the Exchange Server.

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Contents Page Please Read Before Proceeding Intellectual Property Right InformationImportant Health Information and Safety Precautions Electrical SafetySafety Precautions for Proper Grounding Installation Safety Precautions for Power Supply UnitPrevention of Hearing Loss Safety Precautions for Direct SunlightVoice 800 Safety in AIR Craft Road SafetySafety Precautions for RF Exposure Environment RestrictionsGeneral Precautions Interference with Medical Equipment FunctionsHearing Aids Nonionizing RadiationAvoid wet areas Contents Organizing Phone Information Appendix 101 Chapter Getting to Know Your SMT5800 and Its Accessories Talk Home LED indicator lights AccessoriesInstalling a microSD Card Installing the BatteryUSB Splitter Cable Home Screen Turning On and Off Your SMT5800Programs on Your SMT5800 Calendar To access the Quick List Start MenuQuick List Entering InformationUse Multipress mode Use XT9 modeUse Numeric mode Use the KeypadMore text entry tasks Use the Qwerty keyboardTo check the battery power Battery InformationTo optimize the power performance To manage a low battery Status IndicatorsTo charge the battery Using Phone Features Using the SMT5800 Access the Phone screenMaking a Call Set ring tonesMake a call from Contacts Make a call from Call HistoryMake a call from Speed Dial To specify the number to dialReceiving a Call In-Call OptionsAdditional Dialing Information Make an emergency callInsert a pause in a dialing sequence Insert a longer pause in a dialing sequenceUsing Phone Features Synchronizing Information with Your Computer About Synchronization Using Microsoft Windows Mobile Device CenterWays to synchronize Installing and Using Microsoft ActiveSync Install and set up ActiveSyncTo start and stop synchronization when using ActiveSync Synchronizing with Your ComputerSynchronizing via Bluetooth To resolve ActiveSync connection problemTo synchronize with a computer via Bluetooth Click Menu Connect via BluetoothSynchronizing Music and Video Synchronizing Information with Your Computer Managing Your SMT5800 Personalizing Your SMT5800 Set up the Home screenSet date, time, language, and other regional options Choose how to be notified about events or actions Set performance and maintenance options Set personal informationUse phone settings and services To find the phone specificationTo set up Windows Mobile Update To find the operating system version numberAdding and Removing Programs Using Task Manager and Managing MemoryUse Task Manager Use File Explorer Managing and Backing Up FilesTo start File Explorer To enable the phone lock Protecting Your SMT5800To send a ﬁle as an e-mail attachment To lock the keypad and keyboardResetting Your SMT5800 Restarting Your SMT5800Managing Your SMT5800 Organizing Phone Information Contacts Create a contact on your SMT5800Edit and call a contact Find a contactShare contact information CalendarCreate a personal appointment View your appointments Send appointmentsTo view your schedule To send a meeting requestTasks Voice NotesTo listen to a voice note To use a voice note as a ring toneExchanging Messages To change message account settings MessagingText Messages To compose and send a text messageMMS Messages Edit MMS settings To configure MMS settingsCreate and send MMS messages To start composing an MMS messageSet up a new e-mail account Setting Up E-mail AccountsView and reply to MMS messages On the Home screen, click Start Messaging New E-mail Account Create and reply to e-mails Mail MessagesView and reply to e-mails Send and download e-mails To download an attachmentTo reply to or forward an e-mail To view and reply to Html e-mailsCustomize e-mail settings To exclude your e-mail address when replying to allTo send and receive e-mail for a POP3/IMAP4 account To change the download size and format for Outlook e-mailExchanging Messages Working with Company E-mails and Meeting Appointments Set up a company e-mail server connection Synchronizing Your SMT5800 with Your Company E-mail ServerWorking with Company E-mails Start synchronizationTo enable Direct Push via Comm Manager To enable Direct Push via ActiveSyncScheduled synchronization Instant download through Fetch MailFlag your messages Search for e-mails on the Exchange ServerTo flag or unflag a message Out-of-office auto-reply Managing Meeting RequestsView SharePoint documents Finding Contacts in the Company Directory Contacts, click Menu Company DirectoryTo individually sign and encrypt a new message Mail SecurityClick Menu Message Options To digitally sign and encrypt all messages Set permissions on an e-mail messageClick Start ActiveSync Click Menu Options Getting Connected Connecting to the Internet Set up a Dial-up connectionComm Manager To open Comm ManagerTo set up a dial-up connection for browsing the Internet To set up a dial-up connection to your corporate networkAdvanced options Connects to, select The InternetInternet Explorer Mobile Add a URL exceptionBrowse the Web To open Internet ExplorerBluetooth modes BluetoothBluetooth partnerships Connect a Bluetooth hands-free or stereo headset To accept a Bluetooth partnershipTo change the display name of a Bluetooth device To delete a Bluetooth partnershipTo beam information from your SMT5800 to a computer Beam information using BluetoothClick Menu Beam type of item Using your SMT5800 as a Modem Install VZAccess ManagerTo install your SMT5800’s modem driver To install VZAccess ManagerSet Up Internet access Select Detect Wwan device only then click NextGetting Connected Getting Connected To manually launch VZAccess Manager To connect to NationalAccess or BroadbandAccessDouble-clickNationalAccess BroadbandAccess To disconnect the Internet connectionBattery power status of your phone Overview of the user interfaceShows the content of a selected message Text messagingExperiencing Multimedia Camera and Video Recorder Capture modesTo open Camera or Video Recorder To exit Camera or Video RecorderCamera mode icons and indicators To change the capture modeCamera Photo screen Camera Video screenUse zooming Customize Camera settingsReview screen Pictures & Videos Pictures & Videos menuTo copy a picture or video clip to your SMT5800 To view media filesAbout the controls Windows Media Player MobileAbout the screens and menus To synchronize content to your SMT5800 automatically To synchronize and copy content manually to your SMT5800About licenses and protected files Copy files to your SMT5800Play media TroubleshootingTo play media on your SMT5800 Using Other Applications Microsoft Office Word Mobile Microsoft Office MobileOpen and view documents Edit and send documents Microsoft Office Excel MobileView workbsheets Edit and send worksheets Microsoft Office PowerPoint Mobile To set PowerPoint Mobile preferences To go through the slides of the presentationTo view a custom show To zoom in on a slideAdobe Reader LE Speed DialTo create a speed dial entry for a contact To create a speed dial entry for an itemTo make a call or launch a program using Speed Dial Voice Speed DialTo retrieve a voice mail message To delete a speed dial entryTo edit, delete, and play voice tags To make a call or launch a program using the voice tagClick Start Voice Speed Dial Using Other Applications Appendix Specifications Chipset/Speed MemoryRegulatory Notices Regulatory Agency IdentificationsFederal Communications Commission Notice Declaration of ConformityFCC RF Exposure Information ModificationsBODY-WORN Operation SAR Information Operating Procedures FCC Enhanced 911 E911 RulesCompliance with Other FCC Regulations BackgroundIC Statement Weee NoticeRoHS Compliance Important NoteWhen Driving Additional Safety InformationWhen Using Your Device Near Other Electronic Devices Turn Off Your Device Before Flying General Safety Antenna SafetyTurn Off Your Device in Dangerous Areas Blasting AreasBattery Safety Use the Correct External Power SourceAdapter/Charger DOsAppendix Index Symbols MMS Program icons Quick List Qwerty keyboard 18 Receive