Polycom 5020, 5040 manual Phone Book, Using the Alphanumeric Keyboard, Managing an Existing Contact

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Polycom Kirk 5020-5040 User Guide

Phone Book

 

 

 

 

Phone Book

You can store numbers and names in your phone book.

The phone book can store up to 250 names with four numbers each. A maximum of 24 digits, including spaces, is allowed for each number. Names are sorted alphabetically starting with their first character.

If the display shows Memory full, it is necessary to delete one or more names from the phone book (refer to “Deleting Contact” on page 36).

Using the Alphanumeric Keyboard

The normal dialling keys (0-9) are used for writing the name to be placed in the phone book. By pressing the keys a certain number of times the related letters will appear in the display.

Spaces are made by using the 0-key.

Key changes between uppercase and lowercase letters, which is indicated on the top left-hand corner of the display.

Pressing left or right side of navigation key will move the cursor.

To delete letters, place cursor behind letter and press Delete.

Managing an Existing Contact

The phone book menu offers a range of possibilities to manage existing contacts and makes it easy to add, edit or delete name and number.

Note: It is possible to add up to four numbers to a contact.

Finding Contact in Phone Book

The handset’s phone book is familiar to an ordinary phone book. However, the find name function makes it easy to find a contact as you can jump directly to the desired contact using the quick search as described below.

1Press Menu to enter main menu.

2Scroll to Phone Book and press Select.

3Scroll to Find name and press Select.

4To find a name you can:

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Contents Polycom Kirk 5020-5040 User Guide USA Contents Phone Book SettingsCall Register MessagesGeneral Information Polycom Kirk 5020-5040 User Guide Handset Information Getting StartedBattery Information Charger InformationLocation Type Part Number Installing Battery Removing the Battery Protection StripCharging Battery Battery Capacity Battery Disposal Volume Control Headset Connector onlyAbout Your 5020 / 5040 Handset DisplayLeft Softkey On hook idle Off hook activeRight Softkey Handset Display Status Icons 4Handset Icons Display Backlight Navigating HandsetScrolling in Menus Entering Main MenuConfirming Choices Navigating CursorShortcuts Adjusting VolumesReturning to Previous Menu Leaving MenusTo remove a shortcut To use a shortcutBasic Handset Options Adjusting Speaker VolumeTurning Handset On/Off Locking KeypadTo lock/unlock keypad Off Hook Dialling Dial Directly Making CallsOn Hook Dialling Pre-Dial Dial from Phone BookDial from Call Register Dial from Call ListTo dial from call list To dial from call registerSpeed Dial RedialAuto Answer Answering CallsMute a Call Reject a CallTo view, reply and listen to your messages Replying to messagesTurning Loadspeaker On/Off During CallsEntering Phone Book To turn loadspeaker on/off Description of Menus Using the MenuExternal Services MSF FunctionList of Menu Functions Polycom Kirk 5020-5040 User Guide Phone Book Using the Alphanumeric KeyboardManaging an Existing Contact Finding Contact in Phone BookEditing Name/Number Dialing Contact from Phone BookScroll to Edit name/number and press Select Adding New NumberAdding to Speed Dial Press DetailsScroll to Add to speed dial and press Select Deleting NumberScroll to Speed dial number and press Select Deleting Speed DialDeleting Contact Scroll to Delete name/number and press SelectScroll to Add name/number and press Select Adding New ContactIncoming Calls Call RegisterViewing List of Incoming Calls Adding an Incoming Call to Phone BookOutgoing Calls Scroll to Add to phone book and press SelectPress Options and scroll to Delete from list Press Options Scroll to Add to phone book and press Select Missed CallsDeleting an Outgoing Call from List Viewing List of Missed CallsDeleting a Missed Call from List DeleteDeleting All Incoming Calls Deleting All Outgoing CallsDeleting All Calls from All Lists Deleting All Missed CallsWriting and Sending a New Message MessagesClearing Text Field Saving a New Message in OutboxSaving a New Message as a Template Saving a Received Message as a Template Sending Messages Using TemplatesTo use a template in a message Press OptionsReading a Long Message Reading a MessagePress Select To read the long messageReading a Short Message Reading a Call Back MessageReplying a Message Reply Using a Template Reply in Continuation of Original TextForwarding a Message Erasing a Single Template Resending a MessageErase All Read Messages from Inbox Erasing a Single MessageErase All Messages from Inbox Erase All Messages from OutboxErase All Messages Silent StatusHeadset Auto AnswerVolume BatteryTo check remaining battery capacity Ringing ToneRinging Volume SettingsTo adjust the volume of the ring tone To choose a new ring toneTo adjust alerting volume Alerting VolumeScroll to Alerting volume and press Select VibratorChanging Settings of Silent Mode Silent ModeTo turn silent mode on/off To change settings of silent modeAdjusting Backlight Delay Setting Backlight at DimmedBacklight To turn auto key lock on/offTo change settings of auto answer Changing Settings of Auto AnswerTo change the settings Changing Settings of Out of RangeOut of Range To turn out of range on/offActivate Bluetooth Function Bluetooth only KirkPair Wireless Headset with the Handset Deactivate BluetoothDisconnect Wirelees Headset Activate Bluetooth AgainConnect Wireless Headset again Remove Wireless Headset from the Device ListWireless Headset Volume Switch Between Wireless Headset and HandsetAuto Connect Last Number Redial AdvancedLanguage Any Key AnswerScroll to Headset Volume and press Change LoginLong Key Scroll to Alert on or Alert off and press ChangeCreating a Login Removing a LoginTime & Date Selecting Login AutomaticallyChoose Time Format Set TimeSet Date Choose Date FormatError information TroubleshootingHandset cannot find a system ID at Create Login General InformationImportant Safety Instructions and Product Information Technical SpecificationSize and weight Temperature and air pressureExposure to sunlight, heat and moisture Intrinsic safetyPolycom Kirk 5020-5040 User Guide General Information International Regulatory and Product Information Kirk 5020 / 5040 handset Συμμορφωνεται Προσ ΤΙΣ Buurt van onbeschermde ontstekers of in een Gebruik dit draadloos netwerkapparaat alleen in deNon utilizzare la periferica di rete senza fili Important Safety InstructionsIntrinsic safety Battery Precautions Polycom Kirk 5020-5040 User Guide Information Polycom Product Warranty Statement Polycom Kirk 5020-5040 User Guide Information END-USER License Agreement for Polycom Software Grant of License Support Services Warranty and Warranty Exclusions Disclaimer Polycom Kirk 5020-5040 User Guide Information Polycom Headquarters
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