Polycom 5020, 5040 manual Sending Messages Using Templates, Press Options

Page 45

Polycom Kirk 5020-5040 User Guide

Messages

 

 

8Scroll to the desired position and press Select.

Saving a Received Message as a Template

You can save a message from inbox as a template for later use.

1Press Menu to enter main menu.

2Scroll to Messages and press Select.

3 Scroll to Inbox and press Select.

4 Scroll to desired message and press Select.

5 Press Options.

6 Scroll to Forward and press Select.

7 Press Options.

8 Scroll to Save message and press Select.

9 Scroll to Templates and press Select.

Sending Messages Using Templates

You can create up to 10 templates in relation to the kind of message you often need to send. To create a new template, refer to “Saving a New Message as a Template” on page 44 and “Saving a Received Message as a Template” on page 45.

When using a template in a message you have two options:

Use a template from the very beginning of the process (see below)

Insert a template in a message when you are in the process of writing a message (refer to “Writing and Sending a New Message” on page 43).

To use a template in a message:

1Press Menu to enter main menu.

2Scroll to Messages and press Select.

3 Scroll to Templates and press Select.

4 Scroll to the desired template and press Option. 5 Scroll to Select and press Select.

6 If relevant, write additional text.

7 Press Options.

8 Scroll to Send and press Select.

9 Press Search to find the receiver.

10 To find a name you can:

Polycom, Inc.

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Contents Polycom Kirk 5020-5040 User Guide USA Contents Phone Book SettingsCall Register MessagesGeneral Information Polycom Kirk 5020-5040 User Guide Handset Information Getting StartedCharger Information Battery InformationRemoving the Battery Protection Strip Charging Battery Battery Capacity Battery Disposal About Your 5020 / 5040 Handset DisplayMicrophone Off hook active Left Softkey OnJ hook idleHandset Display Status Icons 4Handset Icons Display Backlight Navigating HandsetTo enter main menu press left softkey to activate Menu Personal Shortcuts ShortcutsPredefined Shortcuts Basic Handset Options Adjusting Speaker VolumeTurning Handset On/Off Locking KeypadTo lock/unlock keypad Making Calls Dial from Call Register Dial from Call ListRedial Answering Calls Replying to messages During Calls Turning Loadspeaker On/OffEntering Phone Book Description of Menus Using the MenuExternal Services MSF FunctionList of Menu Functions Polycom Kirk 5020-5040 User Guide Using the Alphanumeric Keyboard Phone BookManaging an Existing Contact Scroll to Edit name/number and press Select Dialing Contact from Phone BookScroll to Add to speed dial and press Select Press DetailsScroll to Delete name/number and press Select Scroll to Speed dial number and press SelectScroll to Add name/number and press Select Incoming Calls Call RegisterOutgoing Calls Scroll to Add to phone book and press SelectPress Options and scroll to Delete from list Press Options Scroll to Add to phone book and press Select Missed CallsIncoming Call from List on DeleteOutgoing Call from List on Messages Clearing Text Field Press Options Sending Messages Using TemplatesReading a Message Reading a Long MessagePress Select Reading a Short Message Reading a Call Back MessageReplying a Message Reply in Continuation of Original Text Resending a Message Press Yes to erase the template Erase All Messages Silent StatusHeadset Auto AnswerVolume BatteryRinging Tone Firmware VersionRinging Volume SettingsAlerting Volume Scroll to Alerting volume and press SelectVibrator Silent Mode Changing Settings of Silent ModeAuto Key Lock Backlight Changing Settings of Auto Answer Out of Range Changing Settings of Out of RangeBluetooth only Kirk Activate Bluetooth Again Auto Connect Advanced Last Number RedialLong Key Login Time & Date Choose Time Format Press Change Error information TroubleshootingHandset cannot find a system ID at Create Login General InformationImportant Safety Instructions and Product Information Technical SpecificationSize and weight Temperature and air pressureExposure to sunlight, heat and moisture Intrinsic safetyPolycom Kirk 5020-5040 User Guide General Information International Regulatory and Product Information Ουσιωδεισ Απαιτησεισ ΚΑΙ ΤΙΣ Λοιπεσ Σχετικεσ Gebruik dit draadloos netwerkapparaat alleen in de Important Safety Instructions Intrinsic safety Battery Precautions Polycom Kirk 5020-5040 User Guide Information Polycom Product Warranty Statement Polycom Kirk 5020-5040 User Guide Information END-USER License Agreement for Polycom Software Grant of License Support Services Limitation of Liability Disclaimer Polycom Kirk 5020-5040 User Guide Information Polycom Headquarters
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