Evaluating scanning features

EVALUATING THE SCANNER FUNCTIONALITY (continued)

Evaluating scanning features

As you answer the following questions, consider the end-user’s needs. With the use of document scanners - formerly limited primarily to scan technicians - now encompassing individuals in a variety of business environments, ease of use becomes a particularly important factor.

Does the device have a set of useful features?

Does it have productivity features such as switchable backgrounds, double-feed detection, imprinters, etc.?

What productivity software is included? Does it include Kofax VRS?

How easy is it to learn and remember how to accomplish tasks? Do you need to open different software to accomplish different tasks, or to see what settings to use?

Consider how well the feature set meets the needs of customers (business users and users in large enterprise organisations).

How well does the product design fit its intended market?

Does the device support a variety of paper types, weights, and sizes?

How easy is it to select a specific application to send scanned documents, or to change selections or scan settings?

How easy is it to create copies with a default printer?

Evaluating the capture software

As you evaluate the scanning software interface, consider the following:

Is the software easy to install and use?

How easy is it to perform basic tasks such as scanning documents and saving to PDF, making a copy, and scanning to email?

Does the software provide a quick, easy path from capturing a document to archiving it, or sharing it in an electronic format?

How easy is it to change default settings or select a different application to send scanned documents?

Evaluating scanning performance

Scanners are often ranked by the number of pages per minute (ppm) scanned. This indicator, somewhat like horsepower in a car review, gives some guidance but does not tell the entire story. Scanning speeds are only one part of the time it takes to get a document into a scanned file for archiving or sharing. The combination of scan features, such as the time it takes to achieve common scanning tasks, software interface, paper handling capabilities and overall ease of use, including training, must fit your needs to make your project a success - regardless of the scanner’s speed rating. Also consider which ISV applications the scanner works with.

As you perform each scan job, note the length of time it takes to complete each scan. Consider the time to achieve a complete task, not just the scan.

The task buttons on the HP Scanjet N9120 control panel can help save time and increase productivity with the capability to start common scan tasks simply with the press of a button.

HP Scanjet N9120 Reviewers’ Guide

N9120 specifications

The HP N9120 is a high-performance printer designed for businesses that require fast, efficient, and reliable printing solutions. Known for its exceptional production capabilities, the N9120 is particularly favored in environments with high-volume printing demands, such as print shops and corporate offices.

One of the main features of the HP N9120 is its impressive print speed, capable of delivering up to 120 pages per minute. This makes it an ideal choice for organizations looking to streamline their workflow and reduce waiting times for printed materials. The printer also supports a range of paper sizes and types, accommodating everything from standard letter-sized documents to larger tabloid formats, enhancing its versatility across different printing needs.

The HP N9120 leverages advanced laser printing technology, which ensures sharp text quality and vibrant color reproduction. Its high-resolution output, often reaching up to 1200 x 1200 dpi, guarantees that documents will look professional and polished, meeting the quality requirements necessary for corporate presentations and marketing materials.

Another notable characteristic of the HP N9120 is its robust build and design, which are engineered to handle the rigors of continuous use. With a durable framework and reliable components, this printer is not only built for longevity but also equipped to minimize downtime through easy maintenance and serviceability. The user-friendly interface and control panel simplify operation, allowing personnel to quickly adjust settings and monitor print jobs efficiently.

In terms of connectivity, the HP N9120 offers a variety of options, including USB, Ethernet, and optional wireless capabilities. This flexibility ensures that it can be seamlessly integrated into existing networks, allowing multiple users to access the printer from various devices without hassle.

Additionally, the printer supports HP's innovative technologies, such as HP Smart Admin and HP Web Jetadmin, which enable users to manage print jobs and monitor device status remotely. These tools assist organizations in optimizing their printing workflows, reducing costs, and enhancing overall productivity.

Overall, the HP N9120 stands out due to its combination of speed, quality, and reliability. Its advanced features make it a valuable asset for businesses looking to efficiently produce a wide range of printed materials without compromising on quality. With its robust performance and user-friendly capabilities, the HP N9120 is an excellent choice for any high-demand printing environment.