Sharp MX-M264N manuals
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OPERATION GUIDE2 MAKE A COPY5 Make a copy of this type of original10 PRINT A DOCUMENT13 Print attractive output18 SEND A FAX20 Send this type of document23 Save trouble24 Security is important26 SCAN AN IMAGE / SEND AN INTERNET FAX28 Send this type of document30 Send a smaller file31 Save troublei 38 ABOUT OPERATION GUIDEii 39 HOW TO USE THIS MANUALClick a button below to move to the page that you wish to view. iii 40 MANUALS PROVIDED WITH THE MACHINE41 ABOUT OPERATION MANUAL This alerts you to a situation where there is a risk of human injury or property damage. Caution WarningThe icons in the manuals indicate the following types of information: This manual explains how to use the MX-M264N/MX-M314N/MX-M354N digital mu ltifunctional system. Please note Warning Illustrations and the operation panel and touch panel shown in this manual Icons used in the manuals This alerts you to a situation where there is a risk of human death or injury. 1-1LOADING PAPER ORIGINALS PERIPHERAL DEVICES MAINTENANCE ENTERING TEXT 42 CHAPTER 1 BEFORE USING THE MACHINE1-2 PART NAMES AND FUNCTIONS 43 BEFORE USING THE MACHINE44 1-3(8) (9) (12)(11)(10) (13) (14) 1-4 45 INTERIOR(23) (24)(22)(21)(20) (15) (16) (17) (18) (19) 1-5 46 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT GLASS(3) (4) (5) (6) (7)(1) Automatic document feeder 1-6 47 SIDE AND BACKWhen the fax expansion kit is installed 1-7 48 OPERATION PANEL50 TOUCH PANELUsing the touch panel 51 1-10Example 4 When at least one special mode is selected, the key appears in the base screen. The key can be touched to display a list of the selected special modes. Example 5 Touch a numeric value display key to directly enter a value with the numeric keys. Press the numeric keys to enter any numeric value and then touch the [OK] key. 1-11 52 STATUS DISPLAY53 SYSTEM BARJob status display Machine Configuration 54 1-131-14 55 TURNING THE POWER ON AND OFFTurning on the power Turning off the power Restarting the machine 1-15 56 ENERGY SAVE FUNCTIONSPreheat Mode (Low power mode) Auto power shut-off mode (Sleep mode) [POWER SAVE] KEY 57 USER AUTHENTICATIONAUTHENTICATION BY USER NUMBER58 1-17If an incorrect user number is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-18 59 AUTHENTICATION BY LOGIN NAME / PASSWORDTouch the [Login Name] key or the Select the user name. 60 1-19Touch the [Password] key. 61 1-20If an incorrect login name or password is entered 3 times in a row... When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). 1-21 62 HOME SCREEN(6)(4) (7) (3)(2) (1) (1) 1-22 63 REMOTE OPERATION OF THE MACHINEHow to use the remote operation functionConnect from the computer to the machine.(1) Start the VNC viewer (2) Enter the IP address of the machine in the "Server" entry box. Follow the prompts on the operation panel of the machine to permit the connection. 1-23 64 ITEMS RECORDED IN THE JOB LOG67 ABOUT THE WEB PAGES OF THIS MACHINEHow to check the IP addressPress the [SYSTEM SETTINGS] key.(1) Touch the [List Print (User)] key. (2) Touch the [Print] key in [All Custom Setting List].The machine's IP address can be confirmed from the printed list. 1-27 68 SUPPLIESGENUINE SUPPLIES Proper storage Storing toner cartridges Staple cartridge Supply of spare parts and consumables 1-28 IMPORTANT POINTS ABOUT PAPERNAMES AND LOCATIONS OF TRAYS THE MEANING OF "R" IN PAPER SIZES 69 LOADING PAPER77 ORIGINALS78 1-37Make sure an original does not remain on the document glass. Adjust the original guides to the size of the originals. 1-38 79 PLACING THE ORIGINAL ON THE DOCUMENT GLASS Open the automatic document feeder. 80 1-39Placing a thick bookClose the automatic document feeder. 1-40 PERIPHERAL DEVICES 81 PERIPHERAL DEVICESProduct name Product number Description 82 1-41Product name Product number Description 1-42 83 FINISHER86 SHARP OSAAPPLICATION COMMUNICATION MODULE (MX-AMX2)Standard application setup Selecting a standard applicationTouch the [Sharp OSA] key in the mode select keys. 1-46 87 EXTERNAL ACCOUNT MODULE (MX-AMX3)External account application setup Operation in external account modeExternal authentication mode Select the standard application. The machine connects to the standard application. 88 1-471-48 REGULAR MAINTENANCECLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDERDocument glass Document backplate sheet Scanning area 89 MAINTENANCE96 ENTERING TEXT99 CHAPTER 2 COPIER100 2-2CONVENIENT COPY FUNCTIONS 2-3This section provides information that you should know before using the machine as a copier. BASE SCREEN OF COPY MODE 101 BEFORE USING THE MACHINE AS A COPIER(8)(7) 102 2-4Tray during paper feedingDo not pull out a tray while paper is being fed from the tray. This will cause a pa per misfeed. Identifying the tray that is being used to feed paper 103 2-5These 3 keys can be changed as desired. 2-6 104 COPYING SEQUENCEBasic copy settings 2-sided copy settings 105 2-7Output settings Number of copies (sets) setting Start copying. 106 2-82-9 107 ORIGINALSSelections CHECKING THE ORIGINAL SIZEExample of base screenThe original size is displayed. Standard sizesList of original size detector settings 108 2-10Standard original placement orientations Automatic copy image rotation (Rotation Copy) 2-11 109 PAPER TRAYSYou can also touch the paper size display (A) to open the paper tray settings. Select the tray that you want to use.(1) Touch the key of the desired tray.You will return to the base screen and the selected tray will be highlighted. 2-12 MAKING COPIESUSING THE AUTOMATIC DOCUMENT FEEDER TO MAKE COPIES 110 BASIC PROCEDURE FOR MAKING COPIES111 2-132-14 112 MAKING A COPY USING THE DOCUMENT GLASS2-15Set the number of copies (number of 113 5114 AUTOMATIC 2-SIDED COPYING(1) (2) Copying onto both sides of a sheet saves paper. USING THE AUTOMATIC DOCUMENT FEEDER TO MAKE 2-SIDED COPIESPlace the originals face up in the document feeder tray with the edges Touch the [2-Sided Copy] key. Select the 2-sided copy mode.(1) Touch the key of the desired mode. 2-17Using the [Binding Change] keyOriginals Binding Change is used Binding Change is not used 115 AAA A 119 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPENOriginal image type select keysThe exposure and original image type can be selected to obtain a clear copy. AUTOMATIC ADJUSTMENT OF THE EXPOSURE AND ORIGINAL TYPE SELECTING THE ORIGINAL TYPE AND MANUALLY ADJUSTING THE EXPOSURESelect the original image type.Touch the appropriate original image type key for the original. Mode DescriptionText Text/Prtd. Photo Printed photo Text/Photo Photo 120 2-22Adjust the exposure level. 2-23 121 REDUCTION/ENLARGEMENT/ZOOM125 ORIGINAL SIZESSpecifying a non-standard original size SPECIFYING THE ORIGINAL SIZESpecifying an AB original size Specifying an inch original size(1) Touch the [AB Inch] key. (2) Touch the appropriate original size key. 2-28 126 STORING FREQUENTLY USED ORIGINAL SIZESTouch the [Custom Size] key. Storing original sizes (editing/clearing)Enter the original size.Y297 (1) Enter the X (horizontal) dimension of the (2) Enter the Y (vertical) dimension of the 127 2-29Store the original size.Y297 (1) Touch the [Store/Delete] tab. (2) Touch a key for storing a custom original size. Enter the original size.(1) Enter the X (horizontal) dimension of the (2) Enter the Y (vertical) dimension of the 128 2-30Retrieving a stored original sizeTouch the [Custom Size] key. Retrieve the desired stored original size.(1) Touch the [Recall] tab. (2) Touch the key of the original size that you wish to retrieve.To cancel the operation... Press the [CLEAR ALL] key ( ). 2-31 129 OUTPUT2-32 130 OUTPUT MODESThis section explains the output modes. Sort modeThis is used to sort (collate) output into sets. Example: Sorting the output into 5 sets Group modeThis function groups copies by page. Example: Groups of 5 copies of each page Offset function 131 2-33132 2-342-35 133 MAKING COPIES USING THE BYPASS TRAYPlace paper in the bypass tray. 134 2-36Select the type of paper used in the bypass tray. Set the paper size.(1) Select the paper size. 135 2-37Enter the paper size of the bypass traySelect the bypass tray.(1) Touch the paper size key of the bypass tray. 136 2-38This chapter explains Margin Shift, Erase, Dual Page Copy, and other spec ial modes. Special modes menu (1st screen)(4) (5) (6) (7) (8) (9) (10) (11) (12) 137 2-39Special modes menu (2nd screen) 138 2-402-41 139 ADDING MARGINS (Margin Shift)(2) Touch the [Margin Shift] key. Set the margin shift.(1) Touch the margin shift position. (2) Set the amount of the margin shift with . 140 2-422-43 141 ERASING PERIPHERAL SHADOWS (Erase)(2) Touch the [Erase] key. 142 2-44(2) Set the erasure width with . 2-45 143 COPYING EACH FACING PAGE OF A BOUND DOCUMENT (Dual Page Copy)Place the original on the document glass. Select A4 (8-1/2" x 11") size paper. 144 2-46Select Dual Page Copy.(2) Touch the [Dual Page Copy] key so that it is 2-47 145 MAKING COPIES IN PAMPHLET FORMAT (Pamphlet Copy)(2) Touch the [Pamphlet Copy] key. 146 2-48Select pamphlet copy settings.(1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. 147 2-492-50 148 COPYING A LARGE NUMBER OF ORIGINALS AT ONCE (Job Build)Insert the originals face up in the Select Job Build.(2) Touch the [Job Build] key so that it is 149 2-51Press the [START] key to scan the first set of originals. 150 2-52Changing the copy settings for each set of originalsTouch the [Change] key. Change the desired copy settings in the screen that appears and press the [Start] 2-53 151 USING TWO MACHINES TO MAKE A LARGE NUMBER OF COPIES (Tandem Copy)Select tandem copy.(2) Touch the [Tandem Copy] key so that it is 152 2-54153 2-552-56 154 USING A DIFFERENT PAPER TYPE FOR COVERS (Covers/Inserts)About the explanations of covers and inserts Preparations for using covers and inserts 2-57 155 INSERTING COVERS IN COPIES (Cover Settings)Touch the [Front Cover] key. Insert the originals face up in the 156 2-58(1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] If you wish to insert a back cover, touch the [Back Cover] key. 157 2-592-60 158 INSERTING INSERT SHEETS IN COPIES (Insert Settings)Copies Touch the [Insertion Type A] key. Insert the originals face up in the The document glass cannot be used. Insert A Insert B 159 2-61Select insert settings.(1) If the insert will be copied on, touch the [Yes] key. Otherwise, touch the [No] key. If you wish to insert a different type of insert sheet, touch the [Insertion Type B] 160 2-62Touch the [Insertion Settings] key. Specify the pages where inserts A and B will be inserted.(1) Touch the [Insertion Type A] key or the [Insertion Type B] key. (2) Enter the page number where the insert sheet will be inserted with the numeric (3) Touch the [Enter] key. (4) To insert another insert sheet, repeat steps (1) to (3). (5) Touch the [OK] key. 161 2-632-64 162 CHANGING COVER/INSERT SETTINGS (Page Layout)Touch the [Page Layout] key. 163 2-65to delete or change. Change the front/back cover settings. 164 2-66Change the settings for insert type A/B.You will return to the base screen of copy mode. 2-67 ADDING INSERTS WHEN COPYING ON TRANSPARENCY FILM (Transparency Inserts) CPlace the transparency film in the bypass tray. 2(2) Touch the [Transparency Inserts] key. 165 BAInserts 166 2-68Select insert settings.(1) Select whether or not the insert paper will be copied on ([Yes] or [No]). 168 2-70Select the number of originals to be copied onto one sheet of paper, the layout, and the border.(1) Touch the [2in1] key or the [4in1] key. (2) Select the layout. (3) Select the border. 2-71 169 COPYING A PAMPHLET (Book Copy)How to place the original (2) Touch the [Book Copy] key. C BA DA B C DThe copies are in the same layout as the original. 170 2-72Select book copy settings.(1) If the cover sheet will be copied on, touch the [Yes] key. Otherwise, touch the [No] (2) Select paper settings for the cover. 171 2-73Place the original face down on the Press the [START] key to scan the first original. Place the next pair of opened pages and press the [START] key. 172 2-742-75 173 COPYING CAPTIONS ONTO TAB PAPER (Tab Copy)Tab copying with a right binding RELATION BETWEEN THE ORIGINALS AND THE TAB PAPERTab copying with a left binding 174 2-76(2) Touch the [Tab Copy] key. Set the tab width.(1) Set the image shift width (tab width) with the keys. Load the tab paper. 2-77 175 COPYING BOTH SIDES OF A CARD ON ONE SHEET OF PAPER (Card Shot)Select the paper to be used for card shot. Place the original face down on the (2) Touch the [Card Shot] key. 176 2-78Select card shot settings. Press the [START] key to scan the front side of the card. Turn the card over and press the [START] key to scan the reverse side of the card. 177 2-792-80 178 PRINTING THE DATE AND A STAMP ON COPIES (Stamp)A B When used in combination with other special modes 2-81 179 GENERAL PROCEDURE FOR USING STAMPTo select stamp settings, follow the steps below. (3) Touch the [Stamp] key. Select the print position. 180 2-82Select Stamp. When you have finished selecting stamp settings, touch the key. Select settings for the original and covers/inserts.(1) Touch the [Original Orientation] key and specify the orientation of the placed (2) Select stamp settings for covers/inserts. 181 2-832-84 182 ADDING THE DATE TO COPIES (Date)04 042012 1Set the date format. Check the displayed date. If you need to change the date, touch the [Date Change] key.Set the date that you wish to use and touch the [OK] key. 04/APR/2012 183 2-85Select the pages that the date will be printed on and touch the [OK] key. 2-86 184 STAMPING COPIES (Stamp)The following 12 selections are available for the stamp text. 1Touch the key of the stamp that you wish to use. CONFIDENTIAL 185 2-87Touch the [Exposure] key and set the colour and density. Touch the [Larger Smaller] key to select the size of the stamp. Select the pages that the date will be printed on and touch the [OK] key. 2-88 186 PRINTING PAGE NUMBERS ON COPIES (Page Numbering)1Select a format for the page number. 187 2-89To configure page number settings, touch the [Page Number] key. Select page number settings.(2) Set the first number, the last number, and the "Printing Starts from Page" number. 188 2-90189 2-912-92 190 PRINTING TEXT ON COPIES (Text)1Touch the [Recall] key. Specify the text to be printed.(1) Touch the text string that you wish to select. April 2012 Planning Meeting 191 2-93Select the pages to be printed on and 2-94Storing, editing, and deleting text strings 192 1Touch the [Store/Delete] key. Store a text string, or edit/delete a stored text string. 193 2-952-96 194 CHECKING THE STAMP LAYOUT (Layout)Touch the [Layout] key. If the layout is correct, touch the [OK] 195 2-97Touch the key of the desired destination position. 2-98 196 ADDING A WATERMARK TO A COPY (Watermark)The following 12 selections are available for the stamp text. 1Touch the key of the watermark that you wish to use. Touch the [Exposure] key and set the colour and density. 197 2-99Touch the keys to set the angle of the watermark. Select the pages that the watermark will be printed on and touch the [OK] key. 2-100 198 [Image Edit] KEY208 CHECKING COPIES BEFORE PRINTING (Proof Copy)2209 2-111210 2-112Change the settings.(1) Touch the key of the setting that you want to change. Touch the [End] key. 2-113 211 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE COPYING Insert the originals face up in the Select Original Count.(2) Touch the keys to switch through the (3) Touch the [Original Count] key so that it is After scanning is finished, check the number of sheets that were scanned and 2-114 212 COPYING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)213 2-115Insert the originals face up in the NWhen "Same Width" is used NWhen "Different Width" is used (3) Touch the [Mixed Size Original] key. Select Mixed Size Original settings.(1) Touch the [Same Width] key or the [Different Width] key as appropriate for the originals. 214 2-1162-117 COPYING THIN ORIGINALS (Slow Scan Mode) 215 DB C B CInsert the originals face up in the If the originals are inserted with too much force, they may crumple and misfeed. Select Slow Scan Mode.(2) Touch the keys to switch through the (3) Touch the [Slow Scan Mode] key so that it is You will return to the base screen of copy mode. Copying will begin. To cancel scanning and copying... A D A2-119 INTERRUPTING A COPY RUN (Interrupt copy) 217 CONVENIENT COPY FUNCTIONSTouch the [Interrupt] key.The [Interrupt] key does not appear while an original is being scanned. Place the original face up in the document feeder tray, or face down on the document glass. 3The interrupt copy job begins. When the interrupt copy job is completed, the interrupted job resumes.To cancel scanning and copying... 218 2-1202-121 219 CHECKING A PREVIEW IMAGE OF A COPY (Preview)Place the original face up in the document feeder tray, or face down on the document glass. Touch the [Preview] key so that it is highlighted. Select copy settings and press the [START] key. Check the preview image and then touch the [Start Copy] key.Copy printing begins. For details on the preview screen, see "PREVIEW SCREEN" (page 2-123). If you need to change the copy settings, touch the [Reset] key. To cancel copying... 2-123 221 PREVIEW SCREENThe preview screen is explained below. 222 2-124Example: Pressing the key in copy mode JOB STATUSWhen the hard disk drive is not installed, [Spool] is not displayed. 223 2-125224 2-126Each job key shows the position of the job in the job queue and the current sta tus of the job. Copy2 002/000 Waiting 2-127 225 CANCELLING A JOB THAT IS WAITING IN THE QUEUEA copy job that is waiting to be printed can be cancelled. Cancel the job.(2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will 2-128 226 GIVING PRIORITY TO A JOB IN THE QUEUEGive the desired job priority.(2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will (3) Touch the key of the copy job to which you want to give priority. (4) Touch the [Priority] key.The job being printed stops and the job selected in (3) is printed. 2-129 227 CHECKING INFORMATION ON A COPY JOB WAITING IN THE QUEUE(3) (4) Detailed information can be displayed on a copy job waiting in the queue . Checking job details(2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will (3) Touch the key of the job that you wish to check. (4) Touch the [Detail] key.The job check screen of the job selected in (3) appears. 2-130 228 STORING COPY OPERATIONS (Job Programs)231 APPENDIXExamples of covers and inserts Symbols used for covers and inserts 232 2-134Covers (1-sided copying of 1-sided originals) 233 2-135Covers (2-sided copying of 1-sided originals) 234 2-136Covers (1-sided copying of 2-sided originals)1-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 235 2-137Covers (2-sided copying of 2-sided originals)2-sided copies are made of the following 2-sided originals. 1st page 2nd page 3rd page 236 2-138Inserts (copying of 1-sided originals) Inserts (copying of 2-sided originals) 3-1PRINTING FROM WINDOWS PRINTING FROM A MACINTOSH FREQUENTLY USED FUNCTIONS CONVENIENT PRINTING FUNCTIONS 237 CHAPTER 3 PRINTER 275 B(2) Select a mirror image setting. B3-40 276 IMAGE ADJUSTMENT FUNCTION278 FUNCTIONS THAT COMBINE TEXT AND IMAGES281 PRINT FUNCTIONS FOR SPECIAL PURPOSESPRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper)(2) Select [Different Paper] and click the (3) Select paper insertion settings. 282 3-463-47 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) C 283 B291 PRINTING WITHOUT THE PRINTER DRIVER301 CHECKING THE PRINT STATUSJOB STATUS 3-66 302 SPOOL SCREEN/JOB QUEUE SCREEN/COMPLETED JOB SCREEN303 3-67Each job key shows the position of the job in the job queue and the current sta tus of the job. Computer012 002/000 Waiting 3-68 304 PRINTING AN ENCRYPTED PDF FILESelect the encrypted PDF print job.(2) Change the print job status mode to [Spool]. (3) Touch the print job key of the PDF file that has the password. 3-69 305 GIVING A PRINT JOB PRIORITY/CANCELLING A PRINT JOBGIVING A PRINT JOB PRIORITYGive the desired job priority.(2) Change the print job status mode to [Job Touch this key to change modes. The selected mode will 3-70 306 CANCELLING A PRINT JOBA job being printed, a job waiting to be printed, or a spooled job can be cancelled. Cancel the job.(2) Change the print job status mode to [Spool] or [Job Queue].Touch this key to change modes. The selected mode will 3-71 307 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUTDisplay details on the print job for which there is no paper.(1) Touch the key of the job for which "Paper Empty" appeared. Touch the key of the tray that has the paper you wish to use. 3-72 PRINTER DRIVER SPECIFICATION LISTAvailable functions and output results may vary depending on the type o f printer driver being used. 308 APPENDIXFunction PCL6 PS Windows PPD Macintosh PPD 309 3-733-74 310 PRINTER SPECIFICATIONS4-1BEFORE USING THE MACHINE AS A FAX ENTERING DESTINATIONS BASIC TRANSMISSION METHODS 311 CHAPTER 4 FACSIMILE449 CHAPTER 5 SCANNER/INTERNET FAX450 5-2CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS INTERNET FAX RECEPTION FUNCTIONS SCANNING FROM A COMPUTER (PC Scan Mode) METADATA DELIVERY 5-3 NETWORK SCANNER FUNCTIONScan modes Scan to E-mail Scan to FTP Scan to Desktop Scan to Network Folder 451 BEFORE USING THE MACHINE AS A NETWORK SCANNER466 ENTERING DESTINATIONSIcon Mode 5-19 467 RETRIEVING A DESTINATIONA destination is retrieved by selecting its one-touch key. Touch the [Address Book] key. 5-20 468 CHECKING AND DELETING THE SELECTED DESTINATIONS469 USING A SEARCH NUMBER TO RETRIEVE A DESTINATIONTouch the key. Enter the 4-digit search number of the address with the numeric keys. 5-22 470 ENTERING AN ADDRESS MANUALLYScan to E-mail, Internet fax, Network Folder and data entry mode addresse s can be manually entered. Display the address input screen.(1) Touch the [Address Book] key in the base (2) Touch the [Address Entry] key. Enter the destination address.(1) Touch the key of the desired delivery method. (2) Enter the destination address in the text entry screen that appears. 5-23 471 SPECIFYING A NETWORK FOLDERTouch the [Browse] key. 472 5-24Access the network folder.(1) Touch the key of the workgroup that you wish to access. (2) Touch the key of the server or computer that you wish to access. (3) Touch the key of the network folder. 5-25 473 RETRIEVING A DESTINATION FROM A GLOBAL ADDRESS BOOKOpen the global address search screen.(1) Touch the [Address Book] key in the base (2) Touch the [Global Address Search] key. Search for the destination.(1) Touch the key of the LDAP server that you (3) Search for the destination in the search 474 5-26Storing a destination from a global address book in the machine's address book(1) Touch the key of the desired destination. (2) Touch the [To] key. 5-27 475 USING THE RESEND FUNCTIONTouch the [Resend] key. Touch the key of the desired address. 5-28 SENDING AN IMAGE IN SCAN MODE 476 TRANSMITTING AN IMAGEDocument feeder tray Document glass 477 5-29(1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired (4) Touch the [Condition Settings] key. Switch to scan mode and display the image settings screen.(1) Touch the [Scan] tab. 478 5-30479 5-315-32 480 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND BODY TEXTTouch the [Send Settings] key in the base screen. To change the subject, touch the [Subject] key. Enter the subject.(1) Touch a Pre-Set text key. 481 5-33To change the file name, touch the [File Name] key. To change "Reply-To", touch the [Reply-To] key. Specify a user for "Reply-To" and touch 482 5-34To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 5-35 483 SENDING AN IMAGE IN USB MEMORY MODEConnect the USB memory to the USB connector (Type A) on the machine.Document feeder tray Document glass 484 5-36Switch to USB memory mode and display the image settings screen.(1) Touch the [USB Mem. Scan] tab Specify the orientation in which the 485 5-37486 5-38When "Sending data has been completed." appears in the touch panel, disconnect the USB memory. 5-39 487 SPECIFY THE FOLDER IN WHICH THE FILE WILL BE STORED(1)(A) (2) Touch the [Stored to] key. Select the folder.(1) Touch the key of the folder in which you wish to store the file. 5-40 488 ENTERING A FILE NAMEThe file name can be directly entered when performing a scan transmiss ion. 5-41 489 SENDING A FAX IN INTERNET FAX MODE(1) Touch the [Address Book] key in the base (2) Touch the key of the desired destination. (4) Touch the [Condition Settings] key. 490 5-42Switch to Internet fax mode and display the image settings screen. Specify the orientation in which the If the original was placed on the document glass, replace it with the next original 491 5-435-44 492 CHANGING THE SUBJECT, FILE NAME, AND BODY TEXT1To change the subject, touch the [Subject] key. Enter the subject.(1) Touch a pre-set text key. 493 5-45To change the file name, touch the [File Name] key. To change the body text, touch the [Body Text] key. Enter the body text and touch the [OK] 494 5-465-47 495 SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)496 5-48(1) Touch the [Address Book] key in the base (2) Touch the one-touch key of the desired The destination is specified. (4) Repeat steps (2) and (3) until all destinations are selected. Check the destinations and then touch 497 5-495-50 498 BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONSResending to unsuccessful broadcast transmission destinationsDisplay the jobs completed screen.(1) Touch the tab of the mode that you wish to display. (2) Touch the [Complete] key. 499 5-51Display details on the broadcast transmission.(1) Touch the key of the completed broadcast transmission. Resend the image to the unsuccessful destinations.(1) Touch the [Failed] tab. (2) Touch the [Retry] key. 5-52 500 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax)501 IMAGE SETTINGS5-54 502 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original)Book Tablet 2-sided original Front and reverse sides are scanned The automatic document feeder can be used to automatically scan both sid es of an original. (1) Touch the [2-Sided Booklet] key or the [2-Sided Tablet] key.A book and a tablet are bound as shown below. Touch the appropriate [Image Orientatio n] key.If this setting is not correct, a suitable image may not be Scan transmission A C AB EF J LKL 5-55 503 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce)504 5-56Specifying the original scan size (by paper size)Specify the scan size.When the document cover is installed, the [Long size] key is not displayed. 505 5-57Specifying the original scan size (by numerical values)(1), (2) (3) Enter the scan size (original size). 506 5-58507 5-59Specifying the send size of the imageTouch the [Send Size] key. Specify the send size.(1) Touch the desired send size key. 508 5-605-61 509 CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPEHow to select the original image type (Scan mode, USB memory mode and Data entry mode) How to select the exposureExposure When to select Setting Description Select the mode and display the exposure settings screen.(2) Touch the [Exposure] key. Read the displayed message and touch 510 5-62Select the exposure and original image type.(1) Select the original image type. 5-63 511 CHANGING THE RESOLUTIONInternet fax mode The resolution setting can be selected. (2) Touch the [Resolution] key.Scan mode, USB memory mode, Data entry mode Select the resolution.(1) Touch the key of the desired resolution. 5-64How to select the resolution 512 CHANGING THE FILE FORMATChanging the format (Scan mode, USB memory mode and Data entry mode)(2) Touch the [File Format] key. Read the displayed message and touch 513 5-65Set the format.(2) (3) (1) NScanning in Mono2 (1) Select the file type. (2) Select the compression mode. NScanning in colour/greyscale (1) Touch the indicated key to select [Colour/Grey] mode. (2) Select the file type. (3) Select the compression ratio. 514 5-66To change the number of pages per file, enter the number of pages and exit the format settings. 515 5-67Changing the format (Internet fax mode)Switch to Internet fax mode and display the file format settings screen.(2) Touch the [File Format] key. Select the file format.(1) Touch the key of the desired format. 5-68 516 CHANGING THE COLOUR MODEMode Scanning method Select the mode and display the colour mode settings screen.(2) Touch the [Colour Mode] key. Select the colour mode.(1) Touch the key of the mode to be used when the [START] key is pressed. 5-69 517 CHECKING THE IMAGE TO BE TRANSMITTED (Preview)Touch the [Preview] key to highlight it. Select transmission settings and touch the [START] key. Check the preview image and then touch the [Start Sending] key.Transmission begins. For information on the preview screen, see "PREVIEW CHECK SCREEN" (page 5-70). 5-70 518 PREVIEW CHECK SCREEN(2) (4)This section explains the preview check screen. (5) (6) (7) (3) (1) 519 5-71This section explains special modes that can be used in scan send mode. Scan mode, USB memory mode, Data entry mode(4) (5) (6) (7) (8) (9) (10) (11) (12) 520 5-72Internet fax mode(page 5-98) (1) [2in1] key (2) [Transaction Report] key TRANSACTION REPORT (Transaction Report) (page 5-101) 5-73 521 STORING SCAN OPERATIONS (Programs)522 5-74(2) Touch the [Program] key. Retrieve the stored program.(1) Touch the desired program key. Select additional settings. 5-75 523 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase)(3) Touch the [Erase] key. 524 5-76(2) Set the erasure width with the keys. 5-77 525 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan)526 5-78Select Dual Page Scan.(1) Press the [Dual Page Scan] key so that it is 5-79 527 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission)(3) Touch the [Timer] key. 528 5-80Set the time with the keys.10 00 (1) Specify the day. (2) Specify the time (hour, minute) 529 WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background)(3) Touch the [Suppress Background] key. 530 5-82Select the suppress background setting.(1) Adjust the background suppression level. 5-83 531 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot)532 5-84Specify the original size. Press the [START] key to scan the front side of the card. Turn the card over and press the [START] key to scan the reverse side of the card. 533 5-855-86 534 SCANNING MANY ORIGINALS AT ONCE (Job Build)535 5-87Select job build mode.(1) Touch the [Job Build] key so that it is Press the [START] key to scan the first set of originals. 5-88 536 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original)B4 A3 537 5-89Select the mixed size original setting.(1) Touch the [Mixed Size Original] key so that it is highlighted. 539 5-91Select slow scan mode.(1) Touch the [Slow Scan Mode] key so that it is 5-92 540 CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION Insert the originals face up in the Select the original count function.(1) Touch the [Original Count] key so that it is 541 5-93(A) (B) When scanning ends, check the number of original sheets scanned and touch the 5-94 542 STAMPING SCANNED ORIGINALS (Verif. Stamp)543 5-95(2) (1) Select "Verif. Stamp".(1) Touch the keys to switch through the (2) Touch the [Verif. Stamp] key so that it is 5-96 544 ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip)545 5-97Set blank page skipping.(1) Select the type of blank page to be skipped. 5-98 546 SENDING TWO PAGES AS A SINGLE PAGE (2in1)547 5-99Select 2in1.(1) Touch the [2in1] key so that it is Specify the orientation in which the (1) Touch the "Image Orientation" key with the same orientation as the original image.If this setting is not correct, a suitable image may not be 548 5-1005-101 549 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)(3) Touch the keys to switch through the screens. (4) Touch the [Transaction Report] key. Select print conditions.(1) Select the print conditions. 550 5-1025-103 551 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS560 INTERNET FAX RECEPTION FUNCTIONS570 SCANNING FROM A COMPUTER (PC Scan Mode)Touch the [PC Scan] tab to switch to PC Scan mode. 572 5-124Preview the image.(1) Select the location where the original is placed. (2) Select scan settings. (3) Click the [Preview] button. 573 5-125Select scanning settings while viewing the image. Click the [Scanning] button. 574 5-126[At the machine]Touch the [Exit] key in the touch panel. 5-127 METADATA DELIVERY (Data Entry) 575 METADATA DELIVERY5-128 576 PREPARATIONS FOR METADATA TRANSMISSIONSETTINGS REQUIRED IN THE WEB PAGES METADATA TRANSMISSION FOR SCAN TO DESKTOP 577 TRANSMITTING METADATASwitch to data entry mode and display the metadata set screen.(1) Touch the [Data Entry] tab. (2) Touch the [Metadata Entry] key. Select a metadata set.(1) Touch the key of the metadata set that you 578 5-130Enter the selected metadata item.(1) Touch the key of the value that you wish to enter. When you have finished entering all items, touch the [OK] key. Select image settings and any other settings, and perform the scan send procedure. 5-131 579 METADATA FIELDS580 NETWORK SCANNER / INTERNET FAX*1 SPECIFICATIONSPULL SCAN FUNCTION (TWAIN) SPECIFICATIONS6-1SAVING FILES WITH DOCUMENT FILING USING STORED FILES 581 CHAPTER 6 DOCUMENT FILING6-2 OVERVIEW 582 DOCUMENT FILING591 SAVING FILES WITH DOCUMENT FILINGPlace the original face up in the document feeder tray, or face down on the document glass. Touch the [Quick File] key. 592 6-12Select copy settings and then press the [START] key. 6-13 593 SAVING A FILE WITH "File"Touch the [File] key. Select the "File" settings.(1) Select file information settings. 594 6-14Select copy settings and then press the [START] key. 6-15 595 FILE INFORMATION(A) (2) Specifying a user nameTouch the [User Name] key. Touch the desired user name in the list of user names that is displayed.(1) Select the user name. 596 6-16Assigning a file name Specifying the folderA file name can be assigned to the file. Touch the [File Name] key. Touch the [Stored to:] key. Select the folder in which you want to store the file.(1) Touch the key of the folder where you want to store the file. 597 6-17Storing a file as a confidential fileAs each digit is entered, "-" changes to " ". Enable the confidential property.(1) Select the [Confidential] checkbox so that a checkmark appears.Confidential mode is enabled and a password can be entered. (2) Touch the [Password] key. Enter a password (5 to 8 digits) with the numeric keys and touch the [OK] key. 6-18 598 SAVING A DOCUMENT FILE ONLY (Scan to HDD)"Scan to HDD" SCREEN599 6-19[Original] keyExposure (1)(A)(2)The settings are stored and you return to the Scan to HDD screen. (1) Touch the [Scan Size] key. (2) Touch the [Store Size] key. (3) Touch the appropriate orientation key.The settings are stored and you return to the Scan to HDD screen. [Exposure] key 600 6-20601 6-21Special modes screen for Scan to HDD 602 6-22Checking the image before storing it (Preview)(2) (4)(1) (3) (5) (6) (7) 6-23 603 PERFORMING "Scan to HDD"(3)(1)(2)(4) Switch to document filing mode and select Scan to HDD settings.(2) Touch the [Scan to HDD] tab. (3) Select the original size, exposure, resolution, colour mode, and special modes. (4) Touch the [File Information] key. 6-24 SEQUENCE FOR USING A STORED FILE 604 USING STORED FILESChange the mode.Switch to document filing mode. 605 6-256-26 606 FOLDER AND FILE SELECTION SCREENS609 SELECTING A FILEThis section explains how to select a file to be used. Select the folder that contains the file you wish to use.(2) Touch the key of the folder that contains the desired file. Touch the key of the desired file. 6-30 610 JOB SETTINGS SCREEN611 PRINTING A STORED FILETouch the [Print] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. 6-32 612 PRINT SETTINGS SCREEN613 MULTI-FILE PRINTINGMultiple files in a folder can be selected for printing. Touch the [Multi-File Print] key. Select the keys of the files that you wish to print. Touch the [OK] key 614 6-34Printing a selected file. 615 6-35Batch printingTouch the [Batch Print] key. Touch the [User Name] key. Select the user name. 616 6-36If a password has been established, touch the [Password] key. To set the number of copies, touch the [Change PRT.No.] key. Touch the [Print and Delete the Data] key or the [Print and Save the Data] key. 6-37 617 SENDING A STORED FILE619 PROPERTIES OF STORED FILESFILE PROPERTIES CHANGING THE PROPERTYTouch the [Property Change] key. Select the property.(1) Touch the key of the desired property. 620 6-406-41 621 MOVING A STORED FILEUse this procedure to change the location of a file (move a file to a different fol der). Touch the [Move] key. Touch the [Move to:] key. Select the destination folder.(1) Touch the key of the folder to which you want to move the file. 622 6-426-43 623 DELETING A STORED FILETouch the [Delete] key. Check the file and then touch the [Yes] 6-44 624 CHECKING AN IMAGE OF A STORED FILECheck the image of the file.For information on each of the items, see "IMAGE CHECK SCREEN" (page 6-45). 625 6-456-46 626 RETRIEVING AND USING A FILE FROM THE Touch the job status selector key so that [Complete] is highlighted. Select the desired file in the completed jobs.(1) Touch the key of the desired file. (2) Touch the [Call] key.The job settings screen appears. Select and perform the desired operation. 6-47 627 SEARCHING FOR A STORED FILE[Search results] Open the file search screen.(2) Touch the [Search] key. Touch the [User Name] key or the [File or Folder Name] key. 628 6-48Using the user name to search Using the file name or folder name to search 629 6-49Touch the [Start Search] key. 630 6-50Searching within a folderOpen the folder that you wish to search.(2) Touch the key of the folder that you wish to search. Touch the [Search] key. Touch the [User Name] key or the [File or Folder Name] key. 631 6-51Using the user name to search Using the file name or folder name to search 632 6-52Start searching.(1) Touch the [Search within Current Folder] checkbox so that it is selected . (2) Touch the [Start Search] key. 7-1SYSTEM SETTINGS (GENERAL) SYSTEM SETTINGS (ADMINISTRATOR) 633 CHAPTER 7 SYSTEM SETTINGS634 7-27-3 System Settings 635 SYSTEM SETTINGSSystem Settings (General) System Settings (Administrator) *Login Required 7-4 636 Common Operation Methods(3) (8) Example: Address book screen 7-5 Accessing the System Settings (General) 637 SYSTEM SETTINGS (GENERAL)7-6 638 System Settings (General) List* When the hard dis k drive is installed. Total Count Default Settings List Print (User) 639 7-7Paper Tray Settings Address Control Fax Data Receive/Forward 640 7-8Printer Condition Settings 641 7-97-10 642 Total Count643 Default SettingsClock AdjustDaylight Saving Time Setting 7-12Date FormatThe format used to print the date on lists and other output can be changed. Keyboard Select 644 List Print (User)Item Settings List name Description 7-13 645 Paper Tray SettingsTray SettingsSettings of each tray 646 7-14Tray SettingsSelect Similar Sizes for Auto DetectionPaper Tray Paper Type Size 7-15 647 Paper Type RegistrationAuto Tray Switching Custom Size Registration (Bypass) 648 Address ControlAddress BookStoring addresses Editing and deleting addresses 649 7-17650 7-18Storing group keysTouch the [Address Control] key.This section explains the procedure for storing group keys. 651 7-197-20The procedure is complete. 652 Custom IndexTouch the [OK] key on the dialog box that appears. 7-21 653 ProgramStoring a program Editing and deleting programs 7-22 654 Fax Data Receive/ForwardI-Fax SettingsReception Start Manual Reception Key in Initial Screen Forward Received Data 7-23 655 Printer Condition SettingsPrinter Default Settings 656 PCL SettingsThis is used to set the symbol sets, fonts, and line feed code used in a P CL environment. PostScript SettingItem Description Selections 7-25 657 Document Filing ControlCreating a custom folder Editing/deleting a custom folder 7-26 658 USB-Device CheckUser ControlAmend User InformationThe information of the currently logged in user can be edited. 7-27This section explains the system settings that are configured by the ad ministrator of the machine. Accessing the System Settings (Administrator)To access the system settings (administrator), the administrator must l og in as explained below. When User Authentication is not Enabled 659 SYSTEM SETTINGS (ADMINISTRATOR)Touch the [Admin Password] key. Log in.(1) Touch the [Password] text box and enter the administrator password.This completes the administrator login procedure. The system settings (administrator) can be used. 7-28 660 When User Authentication is EnabledWhen "User Authentication Setting" (page 7-46) is enabled, follow the pr ocedure below to log in. When user authentication is by login name and password (and e-mail address)Touch the [Admin Login] key. Log in.(1) Touch the [Password] key. 661 7-29Login by user numberTouch the [Admin Login] key. 7-30 662 System Settings (Administrator) List678 User Control692 Energy SaveToner Save Mode Auto Power Shut-Off Transitioning to Auto Power Shut-Off Immediately After Completion of Remote Job Auto Power Shut-Off Timer Change transition time by time of day 693 7-617-62 694 Operation SettingsKeys Touch Sound Auto Clear Setting Message Time Setting Display Language Setting Default Display Settings Disabling of Job Priority Operation Disabling of Bypass Printing Key Operation Setting 695 7-637-64 696 MFP Display Pattern SettingCustomize Key Setting Home Screen Settings 698 Preview SettingDefault Preview Default Preview Display Received Data Image Check Default List/Thumbnail Display Remote Operation SettingsRemote Software Operation Operation from Specified PC Operation by User who Has Password Soft Keyboard Template Setting 699 Device Control702 Copy Function SettingsInitial Status Settings703 7-71Copy Exposure Adjustment Rotation Copy Setting Add or Change Extra Preset Ratios Setting a Maximum Number of Copies Initial Margin Shift Setting Erase Width Adjustment Card Shot Settings Initial Tab Copy Setting 704 7-727-73 705 Network SettingsIPv4 Settings IPv6 Settings Enable TCP/IP Enable NetWare Enable EtherTalk Enable NetBEUI Reset the NIC Ping Command 7-74 706 Printer SettingsDefault SettingsProhibit Notice Page Printing Prohibit Test Page Printing A4/Letter Size Auto Change Print Density Level Bypass Tray Settings Job Spool Queuing Disabling of USB Memory Direct Print Disabling of Network Folder Direct Print 7-75 707 Interface SettingsHexadecimal Dump Mode I/O Timeout Enable USB Port USB Port Emulation Switching Enable Network Port Network Port Emulation Switching Port Switching Method 7-76 708 Image Send SettingsOperation SettingsDefault Display Settings Address Book Default Selection Image Orientation Initial Resolution Setting Default Exposure Settings Other Settings 709 7-77710 7-78711 7-79Own Name and Destination Set Sender Data Registration Registration of Own Name Select 7-80 712 Scan SettingsDefault Sender Set Default Colour Mode Settings Initial File Format Setting Compression Mode at Broadcasting Other Settings 713 7-81Maximum Size of E-mail Attachments (E-mail) Maximum Size of Data Attachments (FTP/Desktop/Network Folder) Bcc Setting Disable Scan Function Pre-Setting Mail Signature Default Address Setting 7-82 714 I-Fax SettingsI-Fax Default Settings Auto Wake Up Print Compression Setting Speaker Volume Setting Original Print on Transaction Report Transaction Report Print Select 715 7-83Activity Report Print Select Setting Body Text Print Select Setting Pre-Setting Mail Signature I-Fax Reception Report On/Off I-Fax Reception Report Request Timeout Setting Number of Resend Times at Reception Error Maximum Size of E-mail Attachments I-Fax Send Settings 716 7-84Rotation Sending Setting Printing Page Number at Receiver Recall in Case of Line Busy Recall in Case of Communication Error Auto Receive Reduce Setting Duplex Reception Setting Set Address for Data Forwarding I-Fax Receive Settings 717 7-85Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce POP3 Communication Timeout Setting Reception Check Interval Setting I-Fax Output Setting Allow/Reject Mail or Domain Name Setting 7-86 718 Document Filing SettingsDefault Mode Settings Sort Method Setting Administrator Authority Setting Delete All Quick Files Image Orientation Default Colour Mode Settings Default Exposure Settings Initial Resolution Settings 719 7-87Scan Complete Sound Setting Default Output Tray Disable Stamp for Reprinting Batch Print Settings Erase Width Adjustment Card Shot Settings 7-88 720 Document Output OptionsAutomatic Deletion of File Settings 721 List Print (Administrator)Administrator Settings List Image Sending Activity Report Data Receive/Forward List Web Settings List Metadata Set List 7-90 722 Security SettingsSSL Settings IPsec Settings IEEE802.1X Setting Initialize Private Data/Data in Machine 7-91 723 Enable/Disable SettingsPrinter Condition Settings User Control Operation Settings Device Control 724 7-92Copy Function Settings Printer Settings Image Send SettingsOther Disabling Settings to Disable Registration 725 7-93Settings to Disable Transmission Document Filing Settings 7-94 726 Change Administrator PasswordProduct Key 727 Data BackupStorage Backup Device Cloning 7-96 728 Storing/Calling of System SettingsRestore Factory Defaults Store Current Configuration Restore Configuration 7-97 729 Sharp OSA SettingsExternal Account Setting USB Driver Settings Job Priority Preference 7-98 System Settings for Fax (General) ListAddress Control Fax Data Receive/Forward 730 SYSTEM SETTINGS FOR FAX7-99 731 Address Control735 Fax Data Receive/ForwardThis section explains settings for reception and forwarding. Fax SettingsThe following items appear when the "Fax Settings" are configured. 7-104 736 System Settings for Fax (Administrator) List738 Image Send SettingsFax Default Settings Fax SettingsDial Mode Setting Auto Wake Up Print Pause Time Setting Fax Dest. Confirmation Mode Speaker Settings Remote Reception Number Setting 739 7-107Original Print on Transaction Report Transaction Report Print Select Activity Report Print Select Setting ECM Distinctive Ring Detection PBX Setting 740 7-108741 7-109Recall in Case of Line Busy Recall in Case of Communication Error 742 7-110Number of Calls in Auto Reception Switching from Manual to Automatic Reception Duplex Reception Setting Auto Receive Reduce Setting Print Style Setting Set the Telephone Number for Data Forwarding Fax Receive Settings 743 7-111Letter Size RX Reduce Print Receiving Date & Time Print A3 RX Reduce Fax Output Settings Allow/Reject Number Setting 744 7-1127-113 745 SYSTEM SETTINGS MENUSystem Settings Entering Administrator's Password 746 7-1148-1TROUBLESHOOTING PROBLEMS FREQUENTLY ASKED QUESTIONS REMOVING MISFEEDS REMOVING STAPLE JAMS COPYING PRINTING SCANNING / INTERNET FAX GENERAL PROBLEMS 747 CHAPTER 8 TROUBLESHOOTING
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