Palm Zire 72 manual

Contents

Main Zire 72 Handheld ii Copyright and Trademark [!] IMPORTANT Disclaimer and Limitation of Liability Software Download Available Table of Contents About This Guide ..................................................................xx Chapter 1: Setting Up YourHandheld and Your Computer.1 Chapter 2: Exploring Your Handheld....................................18 Chapter 3: Moving Around in Applications.........................32 Chapter 4: Entering Information...........................................44 Chapter 6: Expanding Your Handheld................................101 Chapter 7: Managing Your Contacts..................................112 Chapter 8: Managing Your Calendar..................................132 Chapter 9: Managing Your Tasks........................................167 Chapter 10: Writing Memos................................................182 Chapter 11: Writing Notes in Note Pad..............................189 Chapter 12: Performing Calculations.................................199 Chapter 13: Managing Your Expenses...............................203 Chapter 14: Recording Voice Memos.................................215 Chapter 15: Taking and Viewing Photos and Videos.......227 Chapter 16: Listening to Music...........................................258 Chapter 17: Connecting Wirelessly to Other Devices ......276 Chapter 18: Sending and Receiving E-mail Messages.....298 Page Page Chapter 20: Browsing the Web...........................................443 Page Chapter 21: Dialing Phone Numbers from Your Handheld.... 482 Chapter 22: Sharing Information........................................490 Chapter 23: Keeping Your Information Private..................503 Chapter 24: Using Categories to Organize Information ...526 Chapter 25: Installing and Removing Applications..........535 Chapter 26: Managing Clock Settings...............................551 Chapter 27: Customizing Your Handheld..........................564 Chapter 28: Maintaining Your Handheld ..........................610 Chapter 29: Common Questions .......................................617 Chapter 30: Getting Help ...................................................643 Product Regulatory Information.........................................645 Index......................................................................................650 About This Guide Whats in this guide? Step-by-step instructions Links Sidebars Tips for viewing this guide in Adobe Acrobat Reader Setting Up Your Handheld and Your Computer Benefits of setup Whats in the box? System requirements Page Step 1: Charging your handheld 1 2 What you should know about your handhelds battery Step 2: Turning on your handheld for the first time 1 2 3 4 Step 3: Installing your software 1 2 During installation, youre asked to connect your computer to your handheld. See Step 4. Step 4: Connecting your handheld to your computer 1 Page Switching to another desktop software application 1 2 3 Using Profiles Creating a user profile 1 2 3 1 2 Synchronizing with a user profile 3 4 1 2 1 2 Page Exploring Your Handheld Benefits of your Zire 72 handheld Locating the controls on your handheld Front panel controls Top and side panel controls Page Back panel controls Whats on the screen? Input area Application controls Page What software is on my handheld? Whats on the CD? Page Page Page Page Moving Around in Applications Zire 72 handheld Opening applications Using the application buttons Using the Home screen Switching between applications Using menus 1 2 Using the Command stroke 3 Using the Command toolbar Using the 5-way navigator Moving around the Home screen Moving around list screens Moving around record screens Moving around dialog boxes Page Finding information 1 2 3 The entry you tapped appears on the screen. Page Page Entering Information How can I enter information? Entering information with Graffiti 2 writing Writing Graffiti 2 characters 1 2 3 4 5 Keys to success with Graffiti 2 writing Page Page Graffiti 2 punctuation marks Page Graffiti 2 accented characters Graffiti 2 gestures Writing Graffiti 2 symbols and other special characters 1 Done 2 3 Once the Punctuation Shift indicator disappears, you see the character. Page Writing Graffiti 2 ShortCuts 1 2 The ShortCut stroke is replaced by the text the character represents. Graffiti 2 ShortCuts Entering information with the onscreen keyboard 1 2 3 Entering information with your computer 1 2 3 Page Page Importing information from other applications 1 2 Page Restoring archived items on your computer 1 2 Entering info from Contacts into another application 1 2 3 Editing information Selecting information Copying and pasting information 1 2 3 4 Deleting information 1 2 Page Synchronizing Your Handheld with Your Computer Benefits of synchronizing Why synchronize information? What information is synchronized? How do I synchronize? Synchronizing with a cable 1 2 Synchronizing using the IR port Page 1 Page Synchronizing over a network Synchronizing by dialing in to a network Page 2 3 4 5 Synchronizing by connecting to a computer on the network 1 2 3 4 Customizing your synchronization settings Choosing how your computer responds to synchronizationrequests 1 2 3 Page Choosing whether application information is updated 1 2 3 4 1 2 Page Synchronizing with an external file Page Expanding Your Handheld Benefits of expansion cards What type of expansion cards can I use? How can expansion cards help me? Inserting an expansion card 1 2 Removing an expansion card 1 2 Opening an application on an expansion card 1 2 3 Page Viewing card information Page Copying applications to an expansion card 1 2 3 Removing all information from a card 1 2 3 Page Managing Your Contacts Benefits of Contacts Adding a contact 2 3 4 5 Entering additional contact information 2 Selecting contact field types 2 Defining custom fields 2 Selecting a contact as your business card 2 Copying contact information into multiple contacts 2 Locating a contact on your list 3 Deleting a contact 2 3 Customizing the Contacts list 2 3 4 Making connections from Contacts Using Quick Connect 2 Customizing Quick Connect settings 2 Using Tap-to-Connect 3 Working with Contacts on your computer Page Managing Your Calendar Benefits of Calendar Scheduling events Scheduling an appointment 2 3 4 Scheduling an event without a start time 2 3 4 Scheduling a repeating eventstandard interval 2 Page 4 Scheduling an event that is longer than a day 2 Page Color-coding your schedule Selecting your color-codes 4 2 3 Assigning a color-code to an event 2 3 Setting an alarm 2 Rescheduling an event 3 4 Deleting events Deleting a specific event 2 3 4 6 Deleting all your old events 2 3 Checking your schedule Viewing your appointments and tasks together 2 Viewing your daily schedule 2 Viewing your weekly schedule 1 2 Viewing your monthly schedule 1 2 Viewing a yearly calendar 1 2 Finding events that overlap Customizing your calendar Page 4 5 6 7 Setting alarm and time options 3 4 Working with Calendar on your computer Page Managing Your Tasks Benefits of Tasks Creating a task 2 3 Thats it. Your handheld automatically saves the task. Make sure Setting an alarm 2 Scheduling a repeating taskstandard interval Page Page 4 Organizing your tasks 2 Marking a task complete 2 Page Deleting all your completed tasks 3 Customizing your Tasks list 3 Working with Tasks on your computer Page Writing Memos Creating a memo 2 That's it. Your handheld automatically saves the memo. Make sure Viewing and editing a memo 2 Moving memos in your memos list 2 Deleting a memo 3 Working with Memos on your computer Page Writing Notes in Note Pad Creating a note 2 3 Thats it. Your handheld automatically saves the note. Make sure Choosing the pen and paper (background) colors 2 Page Setting an alarm Page Viewing and editing a note 3 Deleting a note 3 Working with Note Pad on your computer Page Performing Calculations Benefits of Calculator Calculator buttons Viewing recent calculations 1 2 Page Managing Your Expenses Adding an expense 2 3 Choosing currency options Customizing the currency pick list 2 3 Presetting the currency symbol The expense list now displays the currencies you selected. 2 Creating a currency symbol 3 2 3 Page Deleting an entire category of expenses 2 3 Customizing the expense list 2 3 Working with Expense on your computer Page Recording Voice Memos Benefits of Voice Memo Creating a voice memo Creating a quick voice memo using the application button 1 2 3 Creating a longer voice memo using the pause control 1 2 3 4 5 6 Listening to a voice memo 1 2 3 Setting an alarm for a voice memo 1 2 3 4 Page Saving a voice memo to an expansion card Saving a specific memo to an expansion card 1 2 3 Page Page Taking and Viewing Photos and Videos Benefits of your handhelds media features Supported file types Capturing a photo 2 3 4 Recording a video 2 3 4 5 Adjusting the camera settings 2 3 Viewing photos or videos Viewing a photo or video in Thumbnail view 2 3 Viewing a photo or video in List view 4 2 Viewing a slide show 3 4 2 3 Rotating a photo 2 3 4 Zooming in and out of photos 2 3 Viewing and editing photo or video details 2 3 4 Organizing photos and videos Organizing photos and videos in albums 2 3 Moving a photo or video within and between albums 2 3 Sorting photos and videos in List view 2 Sorting albums 2 Personalizing a photo 3 Copying a photo 2 3 Deleting a photo or video 2 3 Sharing photos and videos Working with palmOne Media on your computer Page Listening to Music Benefits of RealOne Mobile Player Transferring MP3 files to an expansion card 1 2 1 2 Page Transferring music from a CD to an expansion card 1 2 3 4 5 Playing music on your handheld 2 Managing playlists Creating a playlist 3 4 5 6 Playing songs from a playlist 2 Page Page Page Viewing song info 3 Working with RealOne Player on your computer Page Connecting Wirelessly to Other Devices Benefits of your handhelds Bluetooth technology What can I do with the built-in Bluetooth technology? What types of connections can I make? What is device discovery? Entering basic Bluetooth settings 2 Setting up a phone connection 3 4 5 6 7 8 9 You now have set up your phone connection to browse the web and send and receive e-mail messages. Accessing e-mail and the web wirelessly 1 2 3 You are now ready to send and receive e-mail messages or to browse the web. Setting up a connection to your desktop computer 2 3 4 5 6 Setting up a connection for wireless synchronization 2 3 4 Now you can easily synchronize with your computer wirelessly. Setting up a connection to a network 2 3 Page Creating trusted pairs 2 3 4 Setting advanced Bluetooth features Storing recently found device names 2 3 Allowing your handheld to wake up when it is turned off Page Sending and Receiving E-mail Messages Benefits of the VersaMail application Upgrading an existing e-mail account 1 2 3 About e-mail accounts Account and connection types Using an e-mail provider Using a corporate e-mail account VPNs Creating an account Setting basic account options 1 2 3 4 5 6 Setting advanced mail options 1 Page 2 3 Testing your new account 4 Managing e-mail accounts Editing an e-mail account 1 2 Deleting an e-mail account 1 2 Selecting a different service for an e-mail account 1 2 Adding ESMTP to an account 1 2 Getting and reading e-mail Switching among e-mail accounts 1 2 Page Getting e-mail messages 3 5 6 A list of your messages appears in the Inbox. Auto get mail with notification Scheduling auto get mail 1 2 Auto get notifications 4 Setting notification options 1 2 Viewing and using the Reminders screen Auto get mail retries Resource issues with auto get mail Inbox icons in the VersaMail application Reading e-mail messages Selecting whether to receive messages as HTML or plain text 1 2 Customizing the font of messages you are reading 1 2 Sending an e-mail message 1 2 3 4 5 Entering an address directly in the To field 1 2 Entering an address using Contacts 1 2 Entering an address using Smart Addressing 1 2 3 Attaching a personal signature 2 Send retry Send retry notifications Modifying messages in the Outbox Outbox icons in the VersaMail applications Working with e-mail folders Viewing another folder 1 2 Customizing the appearance of the message list 1 2 3 4 Moving messages between folders 1 2 3 Creating and editing mail folders 1 2 Working with e-mail messages Forwarding an e-mail message 1 2 3 Replying to an e-mail message Replying to a message that you are reading 1 2 Replying to an e-mail message from the message list 1 2 3 Working with URLs Deleting a message 1 2 Deleting old messages 3 1 2 3 Emptying the trash 1 2 3 Setting the trash to be emptied automatically 2 Marking messages as read or unread 1 2 3 Working with attachments Downloading an attachment to your handheld Working with a downloaded attachment 1 2 3 4 Downloading large attachments 5 1 Saving attachments to an expansion card 2 1 Attaching files from a handheld application 2 1 2 Attaching files from an expansion card 1 2 3 Attaching photos and videos 1 2 Forwarding an attachment 1 2 Synchronizing e-mail on your handheld with e-mail on your computer Setting up an account Enabling synchronization on your computer 1 2 3 Setting synchronization options for your e-mail account 1 2 3 Setting mail client synchronization options Page Setting Microsoft Outlook or Outlook Express as your default e-mail program 1 2 Setting advanced e-mail synchronization options 1 2 Page Page 3 4 Account information screens VersaMail conduit shortcuts Verifying handheld account settings before synchronizing accounts 1 2 3 4 Excluding one or more accounts during synchronization Synchronizing an account Synchronizing multiple accounts Using SSL with the conduit Advanced VersaMail application features Setting preferences for getting, sending, and deleting e-mail 2 Page Adding or updating a contact directly from a message 1 2 3 Creating and using filters 1 2 3 Turning filters on and off 1 2 Editing or deleting a filter 1 2 3 Managing settings for incoming and outgoing mail 1 2 3 4 5 6 Page 7 Page Adding APOP to an account 1 2 Setting advanced account preferences 1 2 Page Changing e-mail header details Backing up mail databases 1 2 Synchronizing IMAP mail folders wirelessly Prerequisites for wireless IMAP folder synchronization Turning IMAP folder synchronization on or off Synchronizing handheld/mail server IMAP folders from the Options menu 1 2 1 2 Working with root folders Using Secure Socket Layer (SSL) Page Sending and Receiving Text and Multimedia Messages Creating and sending messages Creating and sending a text message 1 2 3 4 Creating and sending a multimedia message 1 2 3 4 5 6 7 8 9 10 11 Requesting a receipt for sent text messages 1 2 3 Setting delivery options for a multimedia messages 1 2 3 4 5 Adding a signature to a message 1 3 Viewing a text message 1 2 3 Responding to a text message Replying to a text message 4 5 Forwarding a message 1 2 3 4 Page Page 5 Page 3 4 Page Page 3 4 Changing your service account settings 1 2 3 Page Browsing the Web Benefits of Web Pro Accessing a web page Accessing a web page using the action bar 1 2 Accessing a web page using the address field 1 2 Using a password to access a web page 1 2 3 Finding information on a web page 1 2 3 Quickly jumping to a page Following a link Returning to your home page or a page you recently visited Page 4 5 6 Bookmarking your favorite pages Adding a bookmark 1 2 3 4 5 Viewing a bookmarked page 1 2 3 Editing information about a bookmark 4 Disconnecting from and connecting to the Internet Disconnecting from the Internet 1 2 Connecting to the Internet 1 2 Downloading files and pages Downloading a file 1 2 3 4 5 Saving a web page 6 1 2 3 Viewing a saved page 1 2 3 Viewing a saved file on an expansion card 1 2 3 Page Page Sending e-mail via an Internet e-mail account 1 2 3 4 5 Returning to a web page you recently visited 1 2 3 4 Changing your home and start pages Changing your Home page 1 2 Page Changing your start page 3 Page Setting advanced browser options Changing how images are downloaded 1 2 3 Setting whether to automatically complete web addresses and form fields 1 2 3 Changing link colors 1 2 3 1 Allowing web sites to remember personal information 3 Setting preferences for storing web pages 4 Setting preferences for connecting to the Internet 1 2 3 Setting preferences for using a proxy server Page Page Dialing Phone Numbers from Your Handheld Benefits of Dialer Dialing a number Entering a number 2 3 Page Dialing a number from the Call History List 2 Using speed dial Adding a speed dial entry 2 Page Editing a speed-dial entry 1 2 Page Sharing Information Benefits of sharing Using the Send command Sending information from within an application using Bluetooth technology 1 2 3 Sending a category 1 2 3 Sending an application 1 2 3 Using the Send command with the VersaMail application Using the Send command with Messages Beaming Beaming information from within an application 1 2 3 Beaming a category 1 2 3 Beaming an application 1 Page Other ways of sharing information Page Keeping Your Information Private Benefits of privacy Choosing a security level Marking information as private 1 2 3 Setting the level of privacy Hiding or masking private entries 2 Viewing an entry that is masked Using a password Creating a password 2 Changing a password 3 Page Deleting a password 1 2 Deleting a forgotten password 2 Locking your handheld 3 4 5 Locking your handheld automatically 2 3 Page Using Quick Unlock Creating a Quick Unlock combination 2 3 Deleting your Quick Unlock combination 2 3 Encrypting your information Page Limiting the number of password attempts 4 5 2 3 4 Page Using Categories to Organize Information Benefits of categories Adding a category 1 2 Renaming a category 1 2 Deleting a category 1 2 Placing information into a category Placing an entry into a category 1 2 3 4 5 Placing an application into a category 1 2 3 Viewing information by category 1 2 Page Installing and Removing Applications Benefits of installing applications Checking space and version numbers 1 2 Page Page Page Installing other applications and files Installing applications and files on a Windows computer Using the Palm Quick Install icon 1 2 Using the Palm Quick Install window 1 2 3 4 Installing applications and files on a Mac computer Using the Send To Handheld droplet 1 2 Using commands in the HotSync menu 1 2 Page Removing an application from your handheld 3 Removing Palm Desktop software from your computer 1 Page Page Page Managing Clock Settings Benefits of World Clock Checking the current date and time Setting the primary location 2 Setting the date and time for the primary location 2 3 4 Choosing secondary locations for other time zones 2 3 Modifying the locations list Adding new locations 2 3 4 5 Page Setting the alarm clock 2 Responding to the alarm clock 3 Page Page Customizing Your Handheld Benefits of customizing Page 5 Making the screen easier to read Changing the screen fonts Page Page Page Giving your favorite applications a button or icon 1 2 3 4 Setting the date and time Selecting a location 1 2 3 Resetting the date and time 1 2 3 4 Selecting formats for dates, times, and numbers 1 2 3 Customizing the way you enter information Choosing the input area 1 2 Using the full-screen writing area 1 2 Customizing Graffiti 2 strokes 1 2 3 Setting up ShortCuts 1 2 Changing ShortCuts 1 2 Correcting problems with tapping 1 2 Selecting sound settings 1 2 3 Entering your owner information 1 2 Conserving battery power Preventing your handheld from turning on by accident 1 Selecting power-saving settings 2 1 2 Connecting your handheld to other devices Changing the preset connection settings 1 2 3 Creating your own connection settings 1 2 3 Connecting your handheld to a mobile phone 1 2 Customizing network settings Setting up a service profile 3 Contd 4 Connecting to your service 2 3 Adding details to a service profile 2 3 Deleting a service profile 2 Creating login scripts 3 Page Adding plug-in applications 4 Page Page Maintaining Your Handheld Handheld dos and donts Handheld dos Handheld donts Resetting your handheld Doing a soft reset Page Doing a hard reset 1 2 3 4 Restoring your information after a hard reset 1 2 3 4 5 Page Common Questions Setup Nothing happens when I insert the CD. I cannot install Palm Desktop software. Page Handheld I want to see how much battery life I have left. Im not sure when I need to recharge my handheld. My battery is drained. My battery drains too quickly. When I connect my handheld to the power adap ter, it does not charge. My handheld is frozen. I dont see anything on my handhelds screen. Page Moving around I cant find the icon I want on the Home screen. Entering information My handheld doesnt respond to taps correctly. When I tap the Menu icon, nothing happens. I cant get my handheld to recognize my handwriting. The info I entered does not appear in an application. I dont know how to save the info I entered in an application. Synchronizing I cant synchronize my handheld with my computer. When I tap to synchronize, nothing happens on PalmDesktop software, and my handheld times out. I cant synchronize my handheld with Microsoft Outlook. I cant synchronize wirelessly using my handhelds Bluetooth technology. One or more of my applications does not synchronize. I cant open the HotSync Manager. My files didnt install during synchronization. I cant add more files to the palmOne Quick Install list. When I add a zipped file (ZIP) to Quick Install, no files appear in the Quick Install list. I cant synchronize using the IR port. I do not see an infrared option when I open HotSync Manager. My handheld displays the message Waiting for sender when its near my computers infrared port. Calendar I created an event, but it doesnt appear in the Week View. Memos Im having problems listing memos the way I want to see them. Notes Im having problems listing notes the way I want to see them. RealOne I would like better-quality sound during playback. Tas ks Voice Memo Connecting wirelessly My passkey is rejected when I attempt to form a trusted pair with my mobile phone. My handheld cannot connect to my mobile phone. My phone connection drops before I finish using it. I get an error message when I try to dial a phone number using my handheld. Ver sa Mai l I am having problems accessing my account. I am having problems sending and receiving e-mail My auto get mail is not working. I can receive e-mail fine, but am having problems sending e-mail I am having difficulty sending and receiving mail using a synchronize- only account. My vCard or vCal e-mail attachment isnt forwarding correctly. Privacy I forgot the password, and my handheld is not locked. I forgot the password, and my handheld is locked. Sharing I cant beam information to another handheld or other device. When someone beams information to my handheld, it doesnt receive the info. When someone beams data to my handheld, I get a message telling me it is out of memory. I cannot send data to another Bluetooth device. Problems with incompatible applications Finding a third-party application that is causing a problem Page Getting Help Self-help resources Technical support Zire 72 Handheld 645 Product Regulatory Information IMPORTANT FCC Statement [!] Canadian ICES-003 Statement CE Compliance Statement Declaration of Conformity Battery Warning Zire 72 Handheld 648 Uwaga Static Electricity, ESD, and your palmOne handheld Description of ESD ESD-susceptible equipment Precautions against ESD Zire 72 Handheld 649 Conditions that enhance ESD occurrences