Using POP3 receiving the machine must poll the E-mail server to receive the print jobs. This polling can occur at set intervals (for example, you can configure the machine to poll the E-mail server at 10 minute intervals) or you can manually poll the server by pressing the Shift (FAX-1940CN/MFC-3340CN) or Search/Speed Dial (MFC-5440CN/MFC-5840CN)+ Black Start or Color Start button.
If your machine starts to receive E-mail print jobs, the LCD panel will reflect this activity. For example, you will see Receiving on the LCD panel followed by “xx E-mail(s)”. If you press theShift (FAX- 1940CN/MFC-3340CN) or Search/Speed Dial (MFC-5440CN/MFC-5840CN)+ Black Start or Color Start buttons to manually poll the E-mail server for E-mail print jobs. If there are no mail documents waiting to be printed, the machine will display No Mail on the LCD panel for two seconds.
If your machine is out of paper when receiving data, the received data will be held in the machine'smemory. This data will be printed automatically after paper is re-inserted into the machine. (For European, Asian and Oceanian machines, Memory receive must be switched “ON”.)
If the received mail is not in a plain text format or an attached file is not in the TIFF-F or JPEG format, the following error message will be printed: “ATTACHED FILE FORMAT NOT SUPPORTED. FILE NAME:XXXXXX.doc” If the received mail is too large, the following error message will be printed: “E-MAIL FILE TOO LARGE.” If “Del Error Mail” is “ON” (default) then error mail is automatically deleted from the E-mail Server.
Receiving an Internet Fax to a PC
When a PC receives an Internet Fax document, the document is attached to a mail message that informs the PC that it is receiving a document from an Internet Fax. This is notified in the Subject field of the received mail message.