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Brother MFC-9880 Introduction, MFC Remote Setup, 15 Setting Up and Using PC-FAX (For Windows® Only), Brother Resource Manager

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15 Setting Up and Using PC-FAX (For Windows® Only)

Introduction

This chapter outlines the basics of the Brother software, so you can get started using the MFC Software Suite.

MFC Software Suite for the machine includes ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge®. (See Using ScanSoft ™ PaperPort ® for Brother and ScanSoft ™ TextBridge ®, page 98.)

Brother Resource Manager

The Brother Resource Manager application must be running for you to use the machine with your Windows® computer. MFC Software Suite and the Printer Driver automatically load the Resource Manager, as needed. The Resource Manager allows the single bi-directional Parallel port on the machine to simulate a Communications port for faxing and scanning and to simulate a Parallel port for Windows® GDI printing.

MFC Remote Setup

The MFC Remote Setup application allows you to quickly set up the machine by taking advantage of the ease and speed of programming on your PC. When you access this application, the settings on the machine will be downloaded automatically to your PC and displayed on your computer screen. If you change the settings, you can upload them directly to the machine.

PRINTER/SCANNER

OK

This starts the process of uploading the data to the machine and exiting the remote setup program. If an error message is displayed enter the correct data again, then click OK.

Cancel

This exits the remote setup application without uploading the data to the machine.

Setting Up and Using PC-FAX (For Windows® Only) 105

Contents

Page APPROVAL INFORMATION Page Using This Manual User-FriendlyProgramming PREPARATION AND SIMPLE USE BASIC FAX USE ADVANCED FAX USE COPIER PRINTER/SCANNER MAINTENANCE IMPORTANT INFORMATION OPTIONAL ACCESSORIES APPENDIX Preparation and Simple Use Guide Steps to prepare and use the machine simply Page Page Advice for Preparation and Simple Use Guide Connecting the Power Cord Memory Storage Multi-LineConnections (PABXs) Using Extension Telephones Connecting an External Telephone Answering Device (TAD) Connecting an External or Extension Telephone Control Panel Overview Page Menu Mode Page Page Page 1 Setup Initial Settings Custom Settings PABX and TRANSFER Setting the Clock Change Toner Save Power Save Sleep Mode Turning Off the Scanner Lamp Setting the Dialling Mode (Tone/Pulse) Lower Tray (With Optional Paper Tray Only) Storing Numbers for Easy Dialling Changing One Touch and Speed Dial Numbers 2 Sending a Fax Scanning Adjustment Dialling a Number Sending Operation Dual Access Real Time Transmission 3 Receiving a Fax Receive Mode Settings Setting the Ring Delay Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only) Fax Detect (with an External or Extension Telephone) Receiving a Fax Setting the Print Density Reception into Memory Printing a Fax from Memory 4 Telephone (Voice) Operation Making Voice Calls with an External Telephone Tone/Pulse Fax/Tel (F/T) Mode 5 Printing Reports Transmission Report and Journal Setting Using the Reports Key 6 Advanced Sending Advanced Operations Page Overseas Mode Delayed Transmission (Timer) Broadcasting Cancelling a Job While Scanning the Document Checking and Cancelling a Scheduled Job in Memory Memory Security Using Memory Security Page Page 7 Advanced Receiving Operation from an External or Extension Telephone Telephone Services 8 Polling Polling Receive Setup Delayed Polling Receive Sequential Polling Polling Transmit 9 Remote Fax Options Setting Fax Storage Fax Forwarding Remote Retrieval Remote Commands Retrieving Fax Messages Changing the Fax Forwarding Number 10 Making Copies Basic Copy Operations Out of Memory Message Documents are Face Down Making Multiple Copies (Using the Glass Platen) Making Multiple Copies (Using the ADF) Temporary Copy Setting Making Enlarged or Reduced Copies Copy Contrast Using the Options Key Copy Mode Sorting Multiple Copies (Using ADF) Special Copy Options (Using the ADF) Special Copy Options (Using the Glass Platen) Page Changing Default Settings Copy Mode (Type of Original) 11 Using the machine as a Printer Special Printing Features Printing From Your PC Two-SidedPrinting (Manual Duplexing) Manual Feed Slot Page Page Simultaneous Printing/Faxing Printer Menu Functions Acceptable Paper 12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9880Printer Driver Basic Tab Paper Size Multiple Page Border Line Copies Collate Media Type Paper Source Advanced Tab Print Quality Duplex Printing Watermark Page Setting Device Options Quick Print Setup Administrator (For Windows® 95/98/98SE/Me Users Only) Accessories Tab Default Source Available Options Support Tab General Tab Layout Tab Paper/Quality Tab Advanced Options Device Settings Tab Brother Control Centre Using the Scan Keys with Windows PC Using the Control Panel Keys Brother Control Centre Features Copy Operations PC-FAXOperation Scanner Settings Global Settings Setting Up the Scanner Configurations To access the Scanner Configurations screen: Perform an Operation from the Brother Control Centre Screen Scan to File Scan to E-mail File Attachments Conversion Options Scan to Word Processor User Defined Button Copy Send a Fax 14 Using ScanSoft™ PaperPort® for Brother and ScanSoft™ TextBridge® Viewing Items in ScanSoft™ PaperPort® for Brother Organizing Your Items in Folders Links to Many Other Applications Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit) Importing Items from Other Applications Exporting Items in Other Formats Accessing the Scanner Scanning a Document into your PC Settings in the Scanner Window Page PreScanning an Image Introduction MFC Remote Setup PC-FAXSending (For Windows® Only) Setting Up Sending Setting Up Speed Dial The Address Book Setting Up a Member in the Address Book Setting Up a Group for Broadcasting Editing Member Information Deleting a Member or Group Exporting the Address Book Importing to the Address Book Setting Up Cover Page Sending a File as a PC-FAXUsing the Simple Style Sending a File as a PC-FAXusing the Facsimile Style PC FAX Receiving Viewing New PC FAX Messages Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1 Using Brother Printer Driver with your Apple® Macintosh® Page Sending a Fax from your Macintosh Application Page Setting Up Your Address Book Page Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® Page Page Page 17 For DOS User Running the Remote Printer Console Main Program 18 Troubleshooting and Maintenance Error Messages Page Page Document Jams and Paper Jams Page Difficulty with Operation Page Page Page Page Packing and Shipping the Machine Page Regular Maintenance Cleaning the Printer HOT Cleaning the Drum Unit Replacing the Toner Cartridge Page Page Page Drum Life Considerations for Your Brother Fax Machine Replacing the Drum Unit Page Page 19 Important Safety Information Important Safety Instructions CLASS 1 LASER PRODUCT APPAREIL À LASER DE CLASSE LASER KLASSE 1 PRODUKT CAUTION ADVARSEL VARNING VARO ATTENTION Page 20 Optional Accessories Memory Board Page Page Optional Paper Tray Network (LAN) Board 21 Specifications Fax Specifications Printer Specifications Computer Requirement Electrical and Environment Compilation and Publication Notice Trademarks Entering Text About Fax Machines Glossary Page Page Index