HTC HS S200, MAPL100 manual Managing Meeting Requests, To view the list of meeting participants

Working with Company E-mail and Meeting Appointments  113

7.3  Managing Meeting Requests

When you schedule and send meeting requests from your phone, you can invite attendees to your meeting and check their status to know their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether or not there are conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To view the list of meeting participants

1.Select Start > Calendar.

2.Select a meeting request that you sent and then select Attendees. The required and optional attendees will be listed. Icons indicating whether each attendee has accepted or declined the meeting request will also be displayed.

Note To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.

To reply to a meeting request

1.When there’s an incoming e-mail with a meeting request, a notification message will be displayed on your phone’s Home screen. Scroll to the Email panel and select it.

2.In the Outlook message list, select the e-mail to open it.

3.Select Accept to reply and accept the meeting request, or select Menu > Decline if you cannot attend the meeting.

Tips • Before responding, you can check your availability during the time of the requested meeting by selecting View your calendar.

•If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears on top of the e-mail.