HTC XV6900, NM8VOGU100, 4115A-VOGU100 user manual Set Permissions on an E-mail Message

Working With Company E-mail and Meeting Appointments 93

4.Do one or both of the following:

•To sign all your outgoing e-mail messages so that recipients can be certain that the messages were sent by you and have not been altered in any way, select the Sign all outgoing e-mail messages check box.

•To encrypt all your outgoing e-mail messages so that the contents of your messages are protected from being viewed by anyone other than the intended recipients, select the Encrypt all outgoing e-mail messages check box.

5.Tap Choose Certificate to select a certificate for signing or encrypting outgoing e-mail messages.

You can select certificates to sign or encrypt e-mail messages individually if you do not choose to sign or encrypt all outgoing e-mail. For information about signing and encrypting individual messages, see “To individually sign and encrypt a new message.”

Set Permissions on an E-mail Message

Another way of protecting your e-mail messages is to send messages with restricted permissions using Information Rights Management (IRM).

Note This works only with a Microsoft Outlook e-mail account and if your company is using RMS Server SP1.

1.Tap Start > Messaging > Outlook E-mail.

2.Create a message, and then tap Menu > Message Options.

3.In Permissions, do one of the following:

•To allow anyone to read the message, select Unrestricted access.

•To prevent the message from being forwarded, printed, or copied, select Do not forward.

4.Tap OK.

Tip An IRM-protected message received on your XV6900 can only be replied to or forwarded if the message permits it.