Synchronizing information, Synchronizing Inbox | i-mate PDA2K EVDO

Synchronizing Information

56Pocket PC Phone User Manual

4.2 Synchronizing information

This section provides an overview of the types of Outlook information you can synchro- nize. By default, ActiveSync does not automatically synchronize all types of Outlook information. Use ActiveSync options to turn synchronization on and off for specific information types.

Synchronizing Inbox

When you select Inbox for synchronization in ActiveSync, e-mail messages are syn- chronized as part of the general synchronization process. During synchronization, the following events occur :

nMessages are copied from the Outlook Inbox folder on your desktop computer, or from a Microsoft Exchange Server, to the Inbox folder on your Pocket PC Phone.

nBy default, when synchronizing Inbox information with your desktop computer, you will receive only messages from the last three days and the first 500 bytes of each new message. You can also choose to download file attachments.

nThe messages on your phone and on your desktop computer are linked. When you delete a message on your phone, it is deleted from your desktop computer the next time you synchronize, and vice versa.

nMessages in subfolders in other e-mail folders in Outlook are synchronized only if the folders have been selected for synchronization in the Inbox on your Pocket PC Phone.

SMS messages are not received in your Inbox through synchronization. Instead, they are sent to your phone by way of your service provider. For more details, please see Message Features in Chapter 8.

Synchronizing Calendar

nCalendar items stored on your Pocket PC Phone can be synchronized with calendar items stored on your desktop PC and/or on a Microsoft Exchange Server. By default, calendar items from the last two weeks will be synchronized.

nCalendar items created on your Pocket PC Phone are copied to your desktop PC and/or server during synchronization, and vice versa.

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i-mate PDA2K EVDO manual Synchronizing information, Synchronizing Inbox, Synchronizing Calendar

Contents

Pocket PC Phone Page Welcome Before getting started BOX. For information, see Getting Started Important Safety Precautions Contents Using Your Phone Finding and Organizing InformationIn-Call Options Contacts Information Synchronizing Using an Infrared Connection58 ActiveSync ErrorsSynchronizing Information Personalizing Your Pocket PC Phone61 Scheduling and Communicating Microsoft Pocket Outlook Getting ConnectedCalendar ContactsTracking Friends and Colleagues 105 Companion Programs 115 147 Chapter125 Specifications Troubleshooting168 170 Knowing Your Device Battery Accessories Getting Started Qwerty Keyboard Knowing Your DeviceFront , Top and Left Side Panel Components Car Antenna Connector Back, Bottom and Right Side Panel Components Battery → System tab → PowerData Retention Talk-time 3 ~ 4 hrs Directly to an external power source To recharge your device Accessories When Your Battery is LowTo view the battery status Tap → Settings → System tab → Power Stereo Headset AC Adapter ConverterUSB Sync Cable Started Knowing Your Pocket PC Tap → Settings → System tab → Screen Starting UpScreen Tapping, Calibration and Re-calibration Screen Orientation Today Screen Indicators Notifications Device, tap Command BarNavigation Bar Pop-Up Menus Programs Program for each button can be reprogrammed Typing in Qwerty Keyboard Using the Input PanelEntering Information Tap → Setting → Personal tab → Input → Word Completion tab To type with the soft keyboard Switching to Transcriber Using Letter RecognizerUsing Block Recognizer Using Profiles Editing/Selecting TextTo punctuate in Transcriber To learn writing in Transcriber Writing on the Screen Selecting Writing Converting writing to text To get good recognition To select a drawing Drawing on the ScreenTo create a drawing Recording a Message To create a recording Tap → Programs → Find Finding InformationChange recording formats Using Your Phone About Your Phone About The Dialer Screen Below are some of the status icons you may see Navigation Pad and Dialing Checking Your Connection Turning The Phone On and Off Adjusting The Phone Volume Making a CallTo make a call from the Dialer Back Spacing and Deleting To make a call from Contacts Option Tips for Speed Dial Setting To make a call from Speed Dial Receiving a Call To make a call from the Call HistoryTo answer an incoming call To end a call To set up conference calls In-Call OptionsPutting a call on hold To swap between calls To view a note Making a NoteTo make a note Enabling the Speakerphone Mode Contacts InformationChecking Your Voice Mail To retrieve your voice mail Call History Manage Your Call HistoryTo add an entry to Contacts from Call History Viewing calls details Additional Dialing Information Secure Your PhoneTo make an emergency call Locking the keypad Locking your phone Phone Synchronizing Information Creating a Partnership Using ActiveSyncInstalling ActiveSync Synchronizing Information Synchronizing Calendar Synchronizing informationSynchronizing Inbox Synchronizing Contacts Synchronizing Tasks Synchronizing Using an Infrared Connection Transferring Items Using InfraredTo send information To receive information ActiveSync Errors To view ActiveSync error information Synchronizing Information Device Settings Phone Settings Personalizing Your Pocket PC Phone Device Settings Clock & Alarm PowerRegional settings Button Lock Buttons Input Password Tap → Settings → Personal tab → MenusMenus Owner Information Tap → Settings → Personal tab → Today Sounds and NotificationsToday To change the background Tap → Settings → Personal tab → Today → then Items tab Tap → Settings → System tab → BacklightAbout Backlight Clock & Alarms Tap → Settings → System tab → Clock AlarmsTap → Settings → System tab → Memory Memory Power To backup to FlashROMTo restore to FlashROM Tap → Settings → System tab → and then Permanent Save Phone Settings KeyboardRing Type Ring Tone Keypad Tone Add Ring Tone Services Automatic Answer Personalizing Scheduling and Communicating Microsoft Pocket Outlook Calendar Contacts Tasks Calendar Scheduling Appointments and Meetings Create or Change an Appointment Send a Meeting Request Use the Summary Screen Contacts Tracking Friends and Colleagues Set a reminder for an appointmentBeam an appointment View contacts Create or Change a Contact Tap → Programs → Contacts → New To Find a contact Beam a contact Using the Summary Screen Tasks Keeping a To Do ListChange Options Create or Change a task Set a reminder for a task Beam a Task Tap → Programs → Notes → New To create a noteSend a note via e-mail Beam a Note Getting Connected Tap → Setting → Connections tab → Connections About ConnectionsConnect to the Internet Connect to the Internet via ISP Set up a WAP gateway Tap Advanced On the Pocket Internet Explorer screen by tapping Pocket Internet ExplorerBrowsing the Internet Terminal Services Client Connecting to a Terminal ServerNavigating Within Terminal Services Client Tap → Programs → Terminal Services Client Disconnecting Without Ending a Session Disconnecting and Ending a SessionTips and Tricks Improving display performance Clear the Use smooth scrolling check box BluetoothImproving browser performance Using Bluetooth Bluetooth SettingsTurning On Bluetooth With Bluetooth Settings, you can To Create a new profile To Rename or Delete a profile Setting Accessibility Properties To Save configuration settings in a profile Enabling Bluetooth Services Authentication Passkey required Service Security SettingsAuthorization required Bluetooth Manager Exchanging Information or Business CardsManager To pair with another device Bluetooth Connection Wizard To exchange Business Cards Hands-free/Headset setup optional item ActiveSync via BluetoothExplore a Bluetooth device Browse files on a remote device Using a Serial Port Connection → Services tabTap New → select Explore a Bluetooth device → tap Next Setting up a Bluetooth Hands-free/Headset Connection Tap New → Hands-free/Headset setup → Tap Next Bluetooth modems101 Dial-Up Networking Connect to Remote PC Send via Bluetooth Tap New Connection → Tap OKTap the Connections icon → Advanced tab → Select Networks Tap → Programs → open Calendar, Contacts or Tasks Bluetooth Personal Area Network 103 My Shortcuts Active Connections Messaging Features Enter Your name, User name and Password, then tap Next Mail Messages Using InboxTo set up an e-mail service Sending and Receiving E-mail Synchronizing E-mail Messages107 During synchronization Connecting Directly to an Email Server Using the Message List Creating an E-mail message 109 Messaging To send Messages in phone dialer To switch to MSN Messenger Setting Up and SigningMSN Messenger Instant Messaging 111 → Help Working with ContactsChatting with Contacts Managing Messages and Folders 113 Features Companion Programs Pocket Word Pocket Excel Windows Media Player Pictures Pocket Word To create a new file 117 Typing ModeEntering Information in a New File Writing Mode Drawing ModeRecording Mode Entering Information in a New File Cont’d 119 Pocket ExcelTo Create a new Pocket Excel File Tips for Working in Pocket Excel Windows Media Player for Pocket PC 121 Pictures Transferring PicturesFinding and listing pictures Viewing Pictures Tap Edit → Brightness and Contrast to adjust Sorting PicturesDeleting an Image Edit Pictures To select the time delay between slides Set Pictures as BackgroundCustomizing Pictures To select launch automatically Using Your Camera Before Using Camera Album Before Using the Camera File formats supportedStill-image formats AMR-Narrow Band Tap → Program → Camera Camera127 Usage of Buttons in Camera Mode Capture button Photo Capture Mode 129 Submode Capture Size Setting Zoom Available Zooming In/Out Video Capture Mode 131 Picture Frame Capture Mode Adjust View Tools MenuAmbience 133 Options General tab Prefix Type Prefix StringCounter Index Storage Folder Format Select Tool → Option → Modes tab Or, select Mode → ManageTime as the Prefix Type 137 Thumbnail View ModeAlbum Indicates that it is a video file To make an annotation on your fileIndicates an animated GIF file Options in Album Settings Sending E-mail in AlbumTo set audio files as Ring Tones 139 Default zoom Detailed View Mode Toolbar Command BarAssociation tab Slide Show tab Icons on the Toolbar Images too big for screen To Reset the Today Screen back to Default Wallpaper To set as Today Wallpaper143 Select Set as Today Wallpaper. The message Slide Show View Toolbar Full Screen View Mode 145 Using Your Camera Maintaining Your Pocket PC Product Regulatory Information Icon To add programs using ActiveSyncAdding or Removing Programs Tap → Settings → System → Remove Programs To add a program directly from InternetTo remove a program 149 Tap → Settings → System tab → Memory icon Managing MemoryTo view memory allocation and availability Finding Space in Storage memory Move e-mail attachments Save new items on the storage cardDelete unnecessary files Delete all files and clear history in Internet Explore To save Word or Excel files to a memory card Backing Up FilesSD and MMC Cards Reset the Pocket PC Phone and Clear Memory Backup or restore your system using xBackupBackup or restore your system via ActiveSync 153 To perform a soft reset To perform a full reset 155 Regulatory Agency Identification NumbersFCC Compliance Statement Important Health and Safety Information General Precautions Safety Precautions for Power Supply Unit 157 SAR Information 159 TIA Safety informationDriver safety tips Appendix a Maintaining 161 Do wireless phones pose a health hazard?What is FDAs role concerning the safety of wireless phones? What kinds of phones are the subject of this update? What are the results of the research done already? 163 What about children using wireless phones? 165 How does FCC Audit Cell Phone RF? 167 System Information DisplayCdma Module Dual Band Camera Module Power Supply Controls and LightsConnection Audio Operating Problems → Settings 171 Running out of memory Tapping and Writing Problems ActiveSync Problems→ Settings → Personal tab → Buttons → Settings → System tab → Connection Problems 173 With the Pocket PC Phone without any extra cables Index 175 Index