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You can compose a message that is any combination of voice, fax, or text. A composed message can be a new message, a reply to a received message, or an introduction to a forwarded message. Before you send a message, you can add attachments and options.

To record and send a voice message

You create a voice message by opening a new CallPilot message and recording a message from your computer or your telephone. You can send the message or save it to send later.

1 On the Microsoft Exchange or Outlook toolbar, click the New CallPilot Message icon

.

2In the new message window, click the Telephone icon in the toolbar to open the CallPilot Player.

3On the CallPilot Player, click the red Record button to start recording.

4If you are recording from the computer, record your message into the microphone. Click Stop to end the recording.

If you are recording from the telephone, answer when it rings. At the tone, record your message. Click Stop to end the recording, then hang up.

5Click To… to open the CallPilot or Personal Address Book, or type the formatted address in the To field. For addressing information, see page 7.

6Add attachments and options if required. See pages 6 and 8.

7On the toolbar, click the Send Message icon.

Send message

Save message

Click to go to the CallPilot or Personal Address Book

Message options:

Urgent or Normal

Delivery

￿Public or Private Read or Delivery acknowledgment request

Click the Telephone icon to open the CallPilot Player, then record your message

Click the Attach File icon to attach a voice, fax, or text file

Click to record all messages from your computer

Click to record all messages from your telephone

Stop

Adjust volume

Record

Adjust speed

To save a newly created voice message as a file

You can record a voice message and save it as a file to use later.

1In a new CallPilot message, record a message, and on the File menu, click Save as... .

2In the File name box, type a name for the file, select a folder to keep the file in, then click Save. Save voice files as .vbk files if your recipients are all CallPilot users, or save them as .wav files if some recipients are non-CallPilot users.

4 CallPilot Desktop Messaging for Microsoft Exchange/Outlook

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Nortel Networks A0789401, NTRG22AC To record and send a voice message, To save a newly created voice message as a file