Panasonic KX-TA624 Outgoing Message (OGM)

Telephone Features 3-123

3.3 Operator/Manager Service Features

Outgoing Message (OGM)

The operator or manager can record or play back the outgoing message.

This is played when a caller accesses the DISA feature.

Two Outgoing Messages (OGM 1 and OGM 2) are available for DISA 1 and DISA 2.

Recording a message

— Be sure that you are in the Station Programming mode. Set the MEMORY switch to

“PROGRAM”.

Dial 9.

Lift the handset. Dial 0 for both OGM 1 and OGM 2.

Dial 1 for OGM 1.

Dial 2 for OGM 2.

Record a message

(up to 30 seconds).

Press AUTO DIAL/STORE.

AUTO DIAL

STORE

Confirmation

tone

Confirmation

tone

10 or 2

Time counter

(seconds)

• The STORE indicator light turns off. Recording

starts after the conﬁrmation tone.

Record 1&2:00

• The STORE indicator light turns steady red.

• If you exceed the time (30 seconds), recording is stopped automatically.

— To exit the Station Programming mode,set the MEMORY switch to “SET”.

Contents

Main System Components Thank you for purchasing this Panasonic Telephone System. For your future reference Cautions Accessory Order Information Who Should Use This Manual How to Use This Manual Features and Capabilities Terms Used in the Descriptions Section 1 PT Overview ........................................................... 1-1 1.1 Conguration .............................................................................. 1-2 Section 2 Station Programming (Personal Programming) .... 2-1 Section 3 Telephone Features ................................................. 3-1 3.1 Basic Operations ........................................................................ 3-2 3.2 Telephone Features .....................................................................3-4 Page Page 3.3 Operator/Manager Service Features .................................... 3-119 Section 4 DSS Console Features (KX-T7040) ...................... 4-1 4.1 Conguration .............................................................................. 4-2 4.2 DSS Console Features ................................................................ 4-4 Section 5 Appendix ................................................................. 5-1 Page 1-2 Location of Controls KX-T7020 1-4 KX-T7030 KX-T7130 1-6 KX-T7050 KX-T7055 1-8 Feature Buttons Fixed Buttons Usage 1-10 Flexible Buttons Line Access Buttons Group-CO (G-CO) Button Other-CO (O-CO) Button Single-CO (S-CO) Button Initial Settings Display Contrast Adjustment (KX-T7030 and KX-T7130 only) When using the headset (KX-T7030 and KX-T7130 only) 1-14 To adjust the headset volume Volume Control Handset Receiver/Headset/Ringer/Speaker To adjust the handset receiver volume LED Indication Flashing light patterns LED Indication on the INTERCOM Button BLF on DSS Button LED Indication on the CO Button Page Page 2-2 To exit the Station Programming mode When storing data Programming Mode Display To enter the Station Programming mode To conrm the assigned data 2-4 To conrm the assigned data on the Flexible button To clear the data on the Flexible button Station Programming Outline 2-6 Station Programming (Personal Programming) 2.2 Station Programming (Personal Programming) Call Waiting Tone Type Assignment Flexible Button Assignment Caller ID Indication Button 2-8 Caller ID Selection Button Conference (CONF) Button Direct Station Selection (DSS) Button 2-10 FWD/DND Button Group-CO (G-CO) Button Live Call Screening (LCS) Button 2-12 Live Call Screening (LCS) Cancel Button Log-In/Log-Out Button 2-14 One-Touch Dialing Button )( Other-CO (O-CO) Button Return to Message W aiting (MESSAGE) Button 2-16 SAVE Button Single-CO (S-CO) Button 2-18 Voice Mail (VM) T ransfer Button Intercom Alert Assignment 2-20 Live Call Screening Mode Set Outside (CO) Line Ringing Selection 2-22 Preferred Line Assignment Incoming No Line Preference Incoming Ringing Line Preference Incoming Prime Line Preference Incoming 2-24 Preferred Line Assignment Outgoing No Line Preference Outgoing Idle Line Preference Outgoing Prime Line Preference Outgoing 2-26 Self-Extension Number Conrmation Station Programming Data Default Set Page Section 3 Telephone Features 3-2 3.1 Basic Operations Making Calls Intercom Calling Outward Dialing 3.1 Basic Operations Receiving Calls 3-4 Absent Message Capability Message 2. Gone Home Telephone Features 3-5 Setting Message 1. Will Return Soon 7 5 1 # 7 5 2 # 7 5 3 # 3-6 Message 5. Out until %% / %% (month/day) Message Cancel 7 5 5 # month day Account Code Entry Making calls with account codes except in the Option mode Making calls with account codes in the Option mode and receiving calls 3-8 Answering, Direct Outside (CO) Line To answer an incoming outside call 3-10 Automatic Callback Busy (Camp-On) Answering an intercom recall Answering an outside (CO) line recall 3-12 B Background Music (BGM) 3.2 Telephone Features B Busy Station Signaling (BSS) 3-14 Call Forwarding SUMMARY Call Forwarding All Calls 3-16 Call Forwarding Busy/No Answer FWD(B/NA) Extxxx System Programming Installation Manual [202] Call Forwarding Start Time Call Forwarding to an Outside (CO) Line 3-18 Call Forwarding Follow Me FWD(From) Extxxx At the destination extension 7 1 This feature can be canceled at your extension or the destination extension. Call Forwarding CANCEL FWD/DND Cancel Canceling Call Forwarding at the destination extension Follow Me (All Calls)only Canceling Call Forwarding at your (original) extension 3-20 Call Hold To place a call on hold Retrieving a call on hold Page 3-22 Call Hold, Exclusive To place a call on exclusive hold Retrieving a call on exclusive hold Call Hold Retrieve Retrieving an outside call on hold Retrieving an intercom call on hold 3-24 Call Information/Log, Incoming Display Operation ( for the KX-T7030 and KX-T7130) Page 3-26 Call Log, Incoming Disregarding the 21st call Overwriting the call log Confirming and calling back Display Operation ( for the KX-T7030 and KX-T7130) 3-28 Confirming the number of logged calls Call Log Lock, Incoming 3-30 Call Park Retrieving a parked call Page 3-32 Call Pickup, Directed Call Pickup, Group 3-34 Call Pickup Deny Call Retrieving from a TAM (Telephone Answering Machine) 3-36 Call Splitting Having a conversation while another call is on (exclusive) hold Telephone Features 3-37 Call Transfer to Extension The other party is placed on hold. Ringing starts at the destination extension. Unscreened Call Transfer Screened Call Transfer Page Page 3-40 Call Transfer to an Outside (CO) Line Call Waiting Setting / Canceling for outside calls Setting / Canceling for intercom calls 3-42 To talk to the new party by terminating the current call To talk to the new party by holding the current call Page 3-44 Call Waiting from a Central Office Telephone Features 3-45 Conference To establish a conference SLT During a two-party conversation 3-46 A conversation with the desired party is established and the other party is disconnected. To talk to the original party while holding the third party SLT Page 3-48 Conference, Unattended To return to the conference To establish an Unattended Conference Data Line Security 3-50 Direct Inward System Access (DISA) Calling an extension by following the outgoing message Telephone Features 3-51 Calling an extension without an outgoing message In All Security Mode DISA phone no. extension no. DISA security code In None Security Mode 3-52 Calling an external party without an outgoing message Page 3-54 Do Not Disturb (DND) Do Not Disturb (DND) Override 3-56 Door Opener To unlock the door from an assigned extension To unlock the door while talking to the doorphone Page 3-58 Doorphone Call Calling an extension from a doorphone Answering a doorphone call Calling a doorphone Page 3-60 7 7 Lock code Unlocked Electronic Station Lockout Page 3-62 Emergency Call Executive Busy Override Extension 3-64 Executive Busy Override Outside (CO) Line Executive Busy Override Deny 3-66 External Feature Access Using the feature number Using the FLASH button 3.2 Telephone Features F Flash 3-68 H Hands-free Answerback 3.2 Telephone Features H Hands-free Operation Switching from hands-free to the handset mode Switching from the handset to hands-free mode 3-70 I Using a DSS (Direct Station Selection) button Intercom Calling Using the handset Using the Speakerphone Live Call Screening (LCS) Flowchart of the Live Call Screening (LCS) Feature To stop the alert toneTo monitorTo monitor To stop monitoring To stop monitoringTo answer the call To set LCS on 3-72 Setting the password LCS Password: xxx Canceling the password In the Hands-free mode; Having a conversation with a party Stopping the monitoring In the Private mode; During a conversation with another party; 3-76 Lockout Log-In/Log-Out Log-In / Log-Out (Using the Log-In/Log-Out button) Log-In / Log-Out (Using the feature number) 3-78 Telephone Features 3-79 3.2 Telephone Features M 7 0 1 # Message Waiting Canceling using the MESSAGE button If the called extension is busy or does not answer M Clearing all message notications by the message receiver Checking and Selecting a message notication by the message receiver Calling back the message notication sender 3.2 Telephone Features M 3-82 M Mixed Station Dialing Microphone Mute One-Touch Dialing 3-84 O Operator Call Outward Dialing, Line Access SUMMARY 3-86 O Line Access, Automatic Line Access, Outside (CO) Line Group Line Access, Individual 3-88 Paging SUMMARY Paging All Paging External 3-90 Paging Gr oup To access all groups simultaneously To access a particular group of extensions Paging ANSWER 3-92 Paging and Transfer Using Paging All Telephone Features 3-93 Using Paging Group: to all extension groups 3 3 0 During a conversation: Using Paging External: to an external pager 3 4 3-94 Using Paging Group: to a particular extension group Paging DENY 3-96 Paralleled T elephone Connection Telephone Features 3-97 Personal Speed Dialing Checking the stored personal speed dialing numbers (with a display PT only) Storing a phone number 2 # desired no. 3-98 Pickup Dialing (Hot Line) Storing a phone number 3-100 Power Failure Transfer Pulse to Tone Conversion 3-102 R Redial, Last Number 3.2 Telephone Features R Redial, Saved Number Storing 3-104 R Paging a monitored room Room Monitor Setting a monitored PT Monitoring 3.2 Telephone Features R Monitoring through a doorphone Canceling a monitor temporarily 3-106 S Secret Dialing 3.2 Telephone Features S Station Feature Clear Clearing the current feature settings 3-108 S Switching to Tone Alert 3.2 Telephone Features S System Speed Dialing 3-110 Time (Day/Night/Lunch) Service Conrming the current mode (with a display PT only) Telephone Features 3-111 3.2 Telephone Features T Alarm Cancel 1 2 7 6 0 1 Timed Reminder 3-112 Checking the set time (with a display PT only) Stopping the alarm 3.2 Telephone Features T Toll Restriction Override Toll Restriction Override by Account Codes 3-114 Toll Restriction for System Speed Dialing Toll Restriction Station Lock Boundary Class Telephone Features 3-115 3.2 Telephone Features V 17 Voice Mail Integration for KX-TVS50/KX-TVS75/KX-TVS100 Canceling Call Forwarding destination to Voice Mail Setting Call Forwarding destination to Voice Mail V By manual dialing 3.2 Telephone Features V Voice Mail T ransfer 3-118 W Walking COS Making a call Page 3-120 To exit the Station Programming mode,set the MEMORY switch to SET. minute hour Date and Time Setting The STORE indicator light turns on. When the current time setting is wrong, you can adjust it by the following procedure. Be sure that you are in the Station Programming mode. Set the MEMORY switch to PROGRAM. year Electronic Station Lockout CANCEL ALL 3-122 Live Call Screening Password Control Clearing the Live Call Screening password Outgoing Message (OGM) Recording a message 3-124 Playing back a message Remote Station Lock Control 3-126 Time (Day/Night/Lunch) Service Setting Changing Day, Night or Lunch mode in manual or automatic mode Canceling the manual Day, Night or Lunch mode and returning to the automatic mode Conrming the current mode (with a display PT only) 3-128 Telephone Features 3-129 Timed Reminder,Remote (Wake-Up Call) Alarm Cancel 7 6 2 1 2 The operator or manager can remotely set or cancel the Timed Reminder of a desired extension. 3-130 Checking the time setting (with a display PT only) Extension Password Set (Manager only) Page Page 4-2 4.1 Conguration Location of Controls 4-4 Station Programming One-Touch Dialing Assignment Extension Number Assignment 4-6 Live Call Screening (LCS) Button Assignment One-Touch Access Assignment for System Features Live Call Screening (LCS) Cancel Button Assignment Voice Mail (VM) T ransfer Button Assignment 4-8 Night Button Assignment (Operator and Manager only) Day Button Assignment (Operator and Manager only) Station Lock Button Assignment (Operator and Manager only) Lunch Button Assignment (Operator and Manager only) 4-10 Station Programming Cancel To cancel after programming Direct Station Dialing One-Touch Dialing One-Touch Access for System Features 4-12 Call Transfer Without Transfer With Transfer Page 5-2 Display Examples Page 5-4 Page 5-6 Examples in Station Programming mode Page 5-8 Feature Number List Feature Numbers and Additional Required Digits Page 5-10 Feature Numbers Tone List < TONE > Page Troubleshooting If a power failure occurs... Power Failure Transfer