Ricoh 106 Sending Faxes

40

FAXING

Sending Faxes

How to Send a Fax

This is the basic procedur e for sending a fax message. F or detailed informa-

tion and explanations of the advanced features available, see the following

pages:

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Economy Mode, see page 108.

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Setting Documents For Faxing, see page 40.

☛

Adjusting Scan Settings, see page 41.

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Quick Dials, see page 54.

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Name Dials, see page 59.

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Redialling a Number, see page 44.

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Entering Pauses and Tones in Fax Numbers, see page 43.

Set documents you wish to fax in the same way as when setting originals for

copying. There are two methods:

• On the exposure glass—set documents face-down one page at a time

• In the ADF—insert a stack of up to 10 pages face-down

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For how to set a document on the exposur e glass, see Making a Copy , see page 27

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For the ADF, see Setting an Original on the ADF, see pages 35-36

1Check that the standby display is shown.

• If the display is blank, press any key to exit

Economy mode.

2

If necessary, press to switch to

fax operation mode.

100% 01

Dial/Set orig.

b(GB)6.5_Chapter 04_p40-46 99.8.3, 1:15 PM40

Contents

Main Operation Manual Po w er Source: Page Page Page Specification Page 4. FAXING Page 5. COPYING 6. TROUBLESHOOTING 7. USER MAINTENANCE Page Page Page Page Page Page Page Page Page 3 6 7 Installing Other Hardware Removing the Protective Sheet 1 2 Installing the Upper Paper Tray Page Connecting to a Computer 1 Choosing Where Printed Output is Delivered Where printed output is delivered depends on the position of the ADF. <Position A> <Position B> Connecting the Telephone Line and Op- tional Telephone Handset There are two similar sockets located at the rear of the machine. 2 If you have the optional telephone hand- set, now do the following: 4 Page Do not reuse stapled paper. Do not use aluminium foil, paper containing carbon or other After you have set up the machine you need to load paper then specify the Loading Plain Paper into the Upper Paper Tray 2 4 7 10 Loading Small Size Paper 1 2 3 4 7 10 11 Loading Envelopes Loading Transparencies Loading Label Paper Second (Additional) Printer Connecting to a Second Printer 1 Paper Feed Unit (Option) Installing the Paper Feed Unit 4 Loading Paper into the Paper Feed Unit Refer to page 20 for details on how to change the positions of the paper Changing the Paper Size 1 Specifying the Paper Size 5 Installing the Paper Size Indicator 1 Selecting the Paper Source 1 Page Page Before y ou can start printing and scanning you need to the following if y ou 1 2 3 4 5 Page Printing to the Second Printer 1 4. FAXING Switching between Fax Operation and Copy Operation Mode Entering Characters on the Operation Panel Entering Numbers Entering Letters, Symbols and Spaces Deleting Characters and Moving the Cursor When entering names and storing numbers: Please Read This First Connect the other end of the line cable to your telephone line. Connecting to the Telephone Line 1 Storing your Own Name/TTI 3 Enter your name or name of your organisation. Note 7 Setting the Dial Mode 7 10 12 Storing your Own Fax Number 7 6 8 Setting the Date and Time This is printed on reports to help you keep track of machine usage. 12 Turning Summer Time (Daylight Saving Time) on/off Sending Faxes How to Send a Fax 2 3 4 5 6 lowing ways: Entering Tones Entering Pauses and Tones in Fax Numbers Entering Pauses Redialling a Number 2 Automatic Redial Cancelling Automatic Redial Cancelling Transmission of a Fax Receiving Faxes Choosing a Reception Mode FAX Mode TEL Mode Receiving calls in TEL Mode 1 Screening out Unwanted Faxes with Authorized Reception Switching between FAX Mode and TEL Mode To set up your machine for Authorized Reception, you need to: 1 2 3 Turning Authorized Reception on/off 7 Cancelling Reception of a Fax If for some reason you want to cancel reception of fax while it is being received, do the following. 4. F AXING Making Telephone Calls Note Continue your conversation as usual. Faxing During a Telephone Call Note 2 Sending a Fax during a Telephone Call 4 Receiving a Fax during a Telephone Call 5 3 Remote Change 6 8 9 Storing Fax and Telephone Numbers Quick Dials Storing Quick Dials 5 Editing Quick Dials 6 10 Clearing Quick Dials Name Dials Storing Name Dials 6 8 Deleting Name Dials 4 6 8 Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the following in fax operation mode. 1 Reports and Lists Printing the Journal Printing the Dial List Transmission Result Report Error Report Power Failure Report Unauthorized Call Report Advanced Features Making Machine Sounds Louder or Quieter 5 Sending Faxes Over Unreliable Lines-Slow (4800bps) Use the following procedure to turn this feature on/off. 6 RDS Page Header Changing On/Off Settings 3 7 8 9 5. COPYING 1 2 3 Page 2 Press or to select preset reduction or enlargement factors for To Set the Reduction Factor 3 To Set the Enlargement Factor To Use Zoom To Select the Resolution/Photo Setting 4 2 3 To Adjust the Image Density Sorting Output The following example sho ws how output is affected by tur ning sorting on Sort Copying 2 3 6. TROUBLESHOOTING Page Page Page Page Page Page When the Receive File Indicator is Lit 1 Clearing a Feed in the Main Unit 2 3 4 5 Page When Paper Will Not Feed dure. 2 6 7. USER MAINTENANCE 1 2 5 6 10 Page 8. TECHNICAL REFERENCE Print this list to get a quick guide to frequently used fax features. 3 Customising Default Settings with the User Parameters Changing the User Parameters For the meaning of each bit and how changing them affects the machine, see page xx. The following procedure describes how to change the User Parameters. 6 the number on the numeric keypad that corresponds to the number of the bit you wish to change. 7 flash briefly on the display and then the function menu will reappear. Note 8 Page Page Function List 2 3 5 Page Weight 9. SPECIFICATIONS Page Fax Specifications Page N Page Page Page Copyright 1998, RICOH CO ., LTD. Power Sour ce: Page Page Page Page Specification Page 3. PRINTING 4. COPYING 5. TROUBLESHOOTING 6. USER MAINTENANCE Page General Description The following describes the Type 2 machine. Page GENERAL DESCRIPTION T 0Stop AEconomy Mode/ Clear Modes key BOK CZoom Page Page 2 3 4 5 6 Unlocking the Scanner Lock Installing the Upper Paper Tray 1 2 Other Settings for Type 2 Page Connecting to a computer 1 2. GETTING ACQUAINTED CAUTION Do not reuse stapled paper. Do not use aluminium foil, paper containing carbon or other After you set up the machine and specify the paper size, you are ready to actually load paper. To load plain paper into the upper paper tray 2 4 5 6 7 8 9 To load small size paper 5 6 7 8 9 To load envelopes To load transparencies To load label paper Connecting a Second Printer (Additional Printer) To connect to a second printer 2 Installing the Paper Feed Unit (Option) To install the Paper Feed Unit 1 2 3 4 To load paper into the paper feed unit Refer to page 19 for details on how to change the positions of the paper 3 1 2 To change the paper size 1 2 To specify the paper size 1 2 4 5 1 To select the paper source 3 1 Page 3. PRINTING Setting Up For Printing To install the printer driver under Windows95 1 2 3 < < 1 2 > New Hardware Found Window Page To print to the second printer 1 2 4. COPYING 2 3 Page Press or to select preset reduction or enlargement factors for To set the reduction factor 2 To set the enlargement factor actly the value you want. You can change the zoom factor in incr ements of 1%. To use zoom Adjusting Copy Image To select the resolution/photo setting 3 2 4 2 Setting an Original on the ADF (Type 2 only) 1 2 3 5 6 Sorting Output (Type 2 only) The following example sho ws how output is affected b y turning sorting on 2 To turn sorting on and off 1 3 5. TROUBLESHOOTING Page Page Page 2 3 5 6 2 3 4 5 6 1 2 3 Paper feed unit Page 6. USER MAIN- TENANCE 6. USER MAINTENANCE 1 2 4 5 6 7 9 10 Page 7. TECHNICAL REFERENCE You can print out the help list. 2 3 1 2 3 4 Selecting 300 dpi or 600 dpi 1 2 3 4 5 Page Selecting Toner Saving Mode The toner saving mode status has two settings. 1 2 3 4 8. SPECIFICATIONS Type 1, Type 2 8. SPECIFICA- Printer Language Print Resolution Print Speed Paper/Media Types Page Page Page Page Operation Manual RICOH CORPORATION CALLING FOR SERVICE For service in the United States, call: 1-800-RICOH38 (1-800-742-6438) Po wer Source: INFORMATION TO THE USER USA FCC Part 15 Class B COMPLIANCE INFORMATION STATEMENT CANADA Class B Page Page Page Specification Page 4. COPYING 5. TROUBLESHOOTING 6. USER MAINTENANCE Page Page The following describes the Type 2 machine. 1Check Display 2PC Interface 3Second Printer 4Reduce 5Enlarge T 0Stop AEconomy Mode/ Clear Modes key BOK CZoom Page Page Page 6 1 Unlocking the Scanner Lock Installing the Upper Paper Tray 1 2 Other Settings for Type 2 To remove the protective sheet 2 To install the document output tray 1 To pull out the output tray extension Connecting to a computer 2 1 2. GETTING ACQUAINTED Do not reuse stapled paper. Do not use aluminium foil, paper containing carbon or other After you have set up the machine you nee to load paper then specify the To load plain paper into the upper paper tray 1 2 5 9 To load small size paper 6 8 To load envelopes To load transparencies To load label paper Connecting a Second Printer (Additional Printer) To connect to a second printer 1 2 3 Installing the Paper Feed Unit (Option) To install the Paper Feed Unit 3 To load paper into the paper feed unit Refer to page 19 for details on how to change the positions of the paper To change the paper size 2 To specify the paper size 2 To select the paper source To install the paper size indicator Page 5 6 7 Before you can start pr inting and scanning you need to the following if you 1 2 5 Page To print to the second printer 4. COPYING 2 Page Page Reduction and Enlargement L I m PmisJ Q Q I J ..O To use zoom To select the resolution/photo setting 2 3 To adjust the image density 2 Setting an Original on the ADF (Type 2 only) 3 5 Sorting Output (Type 2 only) The following example shows ho w output is affected b y turning sorting on 2 To turn sorting on and off 3 5. TROUBLESHOOTING Page Page Page Page Page Page 1 2 Page 3 1 Paper feed unit 2 3 When paper will not feed dure. Please keep this sheet in a secure place together with the Operation Manual. 1 4 6 USER MAIN- TENANCE 6. USER MAINTENANCE 2 7 9 10 Page 7. TECHNICAL REFERENCE You can print out the help list. 1 The language for the display can be selected from the following: 2 3 Selecting 300 dpi or 600 dpi 3 4 7. TECHNICAL Page Selecting Toner Saving Mode The toner saving mode status has two settings. 2 4 Type 1 8. SPECIFICATIONS Type 1, Type 2 8. SPECIFICA- Page Page Page Operation Manual Po w er Source: Page Page Page Specification Page 4. FAXING Page 5. COPYING 6. TROUBLESHOOTING 7. USER MAINTENANCE Page Page Page Page Page Page Page Page Page Page 6 Installing Other Hardware Unlocking the Scanner 1 Removing the Protective Sheet Installing the Document Output Tray 3 Preparing the Output Tray Installing the Upper Paper Tray 1 2 Connecting to a Computer 2 Connecting the Telephone Line and Op- tional Telephone Handset There are two similar sockets located at the rear of the machine. 1 If you have the optional telephone hand- set, now do the following: 3 Page Page After you have set up the machine you need to load paper then specify the Loading Plain Paper into the Upper Paper Tray 2 4 7 11 Loading Small Size Paper 8 9 10 Loading Envelopes Loading Transparencies Loading Label Paper Second (Additional) Printer Connecting to a Second Printer 2 3 Paper Feed Unit (Option) Installing the Paper Feed Unit 3 Loading Paper into the Paper Feed Unit Refer to page 20 for details on how to change the positions of the paper Changing the Paper Size 2 Specifying the Paper Size 6 7 Installing the Paper Size Indicator 1 Selecting the Paper Source Page Page Before you can start pr inting and scanning you need to the following if you 1 2 3 Do one of the following according to your operating system: Note Follow the instructions that appear on the display. Page Printing to the Second Printer 4. FAXING Switching between Fax Operation and Copy Operation Mode Entering Characters on the Operation Panel Entering Numbers Entering Letters, Symbols and Spaces Deleting Characters and Moving the Cursor When entering names and storing numbers: Please Read This First Connecting to the Telephone Line There are two similar sockets located at the rear of the machine. 1 Connect the other end of the line cable to your telephone line. Storing your Own Name/TTI 3 Enter your name or name of your organisation. Note 7 Setting the Dial Mode 7 9 10 12 Storing your Own Fax Number 4 5 6 8 Setting the Date and Time This is printed on reports to help you keep track of machine usage. Turning Summer Time (Daylight Saving Time) on/off Sending Faxes How to Send a Fax 1 If necessary, press to switch to fax operation mode. 3 ing ways: 4 Dial the fax number in one of the fol- lowing ways: 7 press or until a suitable length appears. 8 9 Note To enter a pause in a fax number, pr ess 10 . The pause is shown on the display as a - character. Redialling a Number Automatic Redial Cancelling Automatic Redial Cancelling Transmission of a Fax Receiving Faxes Choosing a Reception Mode FAX Mode TEL Mode Receiving calls in TEL Mode 1 3 Switching between FAX Mode and TEL Mode Press the Reception Mode key to switch between FAX mode and TEL mode. Screening out Unwanted Faxes with Authorized Reception 1 2 3 5 7 Cancelling Reception of a Fax If for some reason you want to cancel reception of fax while it is being received, do the following. Turning Authorized Reception on/off Making Telephone Calls Note Continue your conversation as usual. Faxing During a Telephone Call Note 3 5 Receiving a Fax during a Telephone Call 10 Monitoring the Line while Dialling with On Hook 3 Remote Change 5 7 Storing Fax and Telephone Numbers Quick Dials Storing Quick Dials Editing Quick Dials 10 Clearing Quick Dials Name Dials Storing Name Dials 6 Deleting Name Dials Dialling with Name Dials Instead of dialling the number on the numeric keypad, do the following in fax operation mode. 2 4. F AXING Reports and Lists Printing the Journal Printing the Dial List Transmission Result Report Error Report Power Failure Report Unauthorized Call Report Advanced Features Making Machine Sounds Louder or Quieter 5 7 8 Sending Faxes Over Unreliable Lines-Slow (4800bps) Use the following procedure to turn this feature on/off. 1 6 RDS Page Header Changing On/Off Settings 5 5. COPYING Page Page Press or to select preset reduction or enlargement factors for To Set the Reduction Factor 2 To Set the Enlargement Factor To Use Zoom To Select the Resolution/Photo Setting 2 To Adjust the Image Density Setting an Original on the ADF 6 Sorting Output The following example shows ho w output is affected b y turning sorting on Sort Copying 2 3 6. TROUBLESHOOTING Page Page Page Page Page Page Page When the Receive File Indicator is Lit 2 Clearing a Feed in the Main Unit 5 Clearing a Misfeed in the ADF 1 2 Clearing a Misfeed in the Optional Paper Feed Unit 1 2 When Paper Will Not Feed 1 3 4 5 7. USER MAINTENANCE 1 2 5 6 10 Page 8. TECHNICAL REFERENCE Print this list to get a quick guide to frequently used fax features. 1 5 Customising Default Settings with the User Parameters Changing the User Parameters The following procedure describes how to change the User Parameters. User Parameter Switch Summary The following tables summarize the User Parameter bit switches and their meanings. Page Page Function List Page Page Weight 9. SPECIFICATIONS Page Fax Specifications Page N