The information in the phone bill includes the date and time the report was requested, the room number requested, date and time of call, the number dialed, call duration and the charge for the call.

Guest and Meeting Room Bill

This printout includes all room-related charges, from time of check in. Associated taxes and/or surcharges are automatically calculated by the system based on programmable rate table entries. Any deposits made are automatically deducted from the total bill. This printout also includes daily room charges, phone calls, services charged to the room, wake up call activity, and any deposits made. This printout is made on a per room basis.

Room Status

The system can print six different Room Status reports. There are five (5) individual reports for the following room status conditions: Available, Occupied, Needs Cleaning, Needs Maintenance, and Hold for Late Checkout. A sixth report will show all rooms and all room status conditions.

Room Status Conditions

The system will indicate the status of each guest or meeting room when requested. See Room Status.The five possible conditions are:

•AVAILABLE – Ready to check in.•OCCUPIED – Guest is checked in.

•NEEDS CLEANING – Condition after check out or morning update for all occupied rooms.

•NEEDS MAINTENANCE – Temporary condition for rooms requiring some repair or maintenance.

•HOLD (LATE CHECK OUT) – Indicates a guest requires a late check out so hotel staff will delay cleaning.

•CLEANED – Indicates that the room has been cleaned.•REPAIRED – Indicates that the room has been repaired.

•HOLD AND NEED CLEANING – Indicates that the room is being held and requires cleaning.

•HOLD AND NEEDS MAINTENANCE – Indicates that the room is being held and requires maintenance.

Wake Up Call Activity

This report will detail all wake up call information related to a specific room since check in. The printout includes the time a wake up call was set, the requested wake up time, the time the call was answered, unanswered wake up calls, canceled wake up calls and charges for the service if programmed.

Room Dialing Restrictions

This feature is used to program station to station calling restrictions and is sometimes referred to as intercom blocking. For instance you can restrict rooms from dialing the administration offices while still being able to dial the front desk, other hotel service phones or other guest rooms.

Room Rate Discounts

The OfficeServ 7200Hotel / Motel software offers a method of discounting room rates, on a day-by-day basis. This discount is based on a percentage of the full room rate. The percentage is programmable and variable.

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