Sharp Version 2.5 manual Using SecureDocs and Certified Delivery

RightFax phonebook groups are stored for each individual RightFax user ID and can be viewed using the FaxUtil client. To view a list of phonebook entries for a user, run FaxUtil as that user and select Tools > Phonebook. This opens the Phonebook dialog box and a list of phonebook groups appears in the top list pane.

If the phonebook group does not exist for the RightFax user being used as the fax owner, the document will not transmit.

Caution When you send to a phonebook group, you will receive one notification (by whatever notification method you have set up, described on page 13) for every recipient in the phonebook group. This may result in a large number of notifications for a single transmission event, but the notifications are designed to let you know the transmission status for each intended recipient.

Using SecureDocs and Certified Delivery

The SecureDocs feature lets users scan documents and send them to one or more e-mail addresses as encrypted PDF file attachments. The recipient must have the PDF’s password in order to view the document.

The Certified Delivery feature lets users scan documents and direct them to your organization’s Certified Delivery Web site. The recipient receives an e-mail message indicating that a document is available with a link to the Certified Delivery Web site. The link connects the user to the Web site where he can view all waiting documents.

Both SecureDocs and Certified Delivery must be installed and configured on your RightFax server for these features to work. For information on installing these RightFax features, see the RightFax Installation Guide and the RightFax SecureDocs Module Guide.

By default, all documents sent to e-mail addresses will be sent using SecureDocs, even if no document password is provided in the Metadata set. If you want to use the Certified Delivery feature, you must set this as the default send method in the RightFax MFP Module.

Note Setting Certified Delivery as the default send method in the RightFax MFP Module will only affect documents sent to e-mail addresses. Documents sent to fax numbers will transmit normally as faxes.

To set Certified Delivery as the default send method

1.On the RightFax server, select Start > All Programs > RightFax EDC Monitor to open the EDC Monitor application.

2.Select Tools > Advanced EDC Configuration to open the Captaris EDC Configuration dialog box.

3.Click the DataFlows tab.

4.Select Sharp_MFP in the list of DataFlows and click Edit. This opens the Sharp_MFP DataFlow dialog box.

5.Select FlowPoint #2, Send_RightFax_Fax, and click Edit. This opens the Send_RightFax_Fax FlowPoint dialog box.

6.Click Configure Processor. This opens the RFSend FlowPoint Settings dialog box.

Chapter 2 Configuring the Repository Folder and RightFax Interface on the Sharp MFPs 19